Trustees’ Annual Report for the period
From 01-01-2025 Period start date To 31-12-2025 Period end date
Charity name: Beeford Playing Fields Association
Charity registration number: 523220
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote and support the Beeford Community to use this playing field for sports and social activities |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Here we have Tennis, Flat Green Bowls and Cricket clubs with all their facilities for all members of the community to use and take part. Also a Multi use games Arena. (MUGA) |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | This playing field is for the benefit for all of the village and the surrounding community who wish to use it. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference n/a Para 1.38 Policy on grant making n/a Para 1.38 Policy on social investment including program related investment n/a Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | By belonging to the charity it has been helpful in helping us gain a grant to be able to get funding to be able to put a Multi Universal Games Arena (M.U.G.A.) on the field. This has been a benefit for children and adults and families to enjoy |
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| Achievements against objectives set |
Para 1.41 | n/a |
| Performance of fundraising activities against objectives set |
Para 1.41 | n/a |
| Investment performance against objectives |
Para 1.41 | n/a |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | £11,634.23 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Grant money for towards the new M.U.G.A. |
| Amount of reserves held | Para 1.22 | £87,073.41 |
| Reasons for holding zero reserves |
Para 1.22 | Monies towards the work on the M.U.G.A. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | none |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | n/a |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Beeford Playing Fields Association Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee’s are selected normally at the AGM put forward by other member’s. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | n/a |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | n/a |
| Relationship with any related parties |
Para 1.51 | n/a |
| Other |
Reference and Administrative details
| Charity name | Beeford Playing Fields Association |
|---|---|
| Other name the charity uses | |
| Registered charity number | 523220 |
| Charity’s principal address | Rectory Lane Beeford East Riding of Yorkshire YO25 8BA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| D. Young | Chair Person | Everyone for more than 5years or more. |
||
| S. Warkup | President | |||
| C. Hollingsworth | Trustee | |||
| G. Cook | Trustee | |||
| D. Young | Trustee | |||
| J. Hollingsworth | Trustee | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| D. Young | 1995 | |
| S.Warkup | Before 1995 | |
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N safe custody and segregation of such assets from the charity’s own assets
a
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
Beeford Playing Fields Association Year End Accounts. 1st January 2025 to 31st December 2025
INCOME:
| Cash in Bank: | £ | 22,757.99 |
|
|---|---|---|---|
| Beeford Parish Council Levey | £ | 200.00 |
|
| Beeford Bowling Club Levey | £ | 200.00 |
|
| Beeford Tennis Club Levey | £ | 200.00 |
|
| Beeford Cricket Club Levey | £ | 200.00 |
|
| Donation | £ | 2,000.00 |
|
| Payment fofrom ER Community Sums | £ | 87,073.41 |
|
| Sunday's Fund Raisers. | £ | 2,800.29 |
|
| TOTAL | £ | 115,431.69 |
INCOME 20 2025 £ 115,431.69 EXPENDITU 2025 £ 103,797.46 DEC 2025 CASH IN BANK £11,634.23
Audited by : Joyce Hollingsworth Treasurer:
EXPENDITURE:
| Insurance: | £ | 371.00 |
|---|---|---|
| ERYC Rates | £ | 86.83 |
| Electricity | £ | 509.03 |
| Deisal | £ | 333.33 |
| Lawn Mower Maintenance | £ | 708.38 |
| Water Rates | £ | 50.43 |
| Tree Felling | £ | 1,350.00 |
| Misc | £ | 769.36 |
| Muga Costings | £ | 96,764.10 |
| Labo Sport for Muga | £ | 2,855.00 |
| TOTAL | 103,797.46 |
Petty Cash for 2005
Petty Cash: £ 234.78 Expenditure £ 173.75 Monies left in Petty Cash = £ 61.03
Checked by: Pat Gillies
Mrs P Gillies
3 Alton Park
Beeford
Nr Driffield
East Yorkshire
YO25 8BZ
29[th] June 2026
To whom it may concern
Beeford Playing Fields Association Charity Number 523220.
My name is Pat Gillies and for the past five years I have done an Audit check on the accounts for the Beeford Playing Fields Association which has Charity status number 523220.
I live in the village and I am a member of the Beeford Bowling Club and as I have nothing to do with the running of the Playing Fields I have been asked by the treasurer Joyce Hollingsworth, to Audit and check the accounts for them.
I can confirm that the Audit Report is a true account of the report for 2025.
Should you need any more information from me please do not hesitate to get in touch. Telephone number: 01262 488505.
Kind regards
Mrs Patricia Gillies