HARTLEBURY PARISH HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 PREPARED BY:. MALCOLM OWEN FCA, Cert-PFS CHARTERED ACCOUNTAKr ALBAN HOUSE WARESLEY ROAD HARTLEBURY WORCESTERSHIRE DYII 7XT
PAGE 1 TRUSTEES ANNUAL REPORT EOR THE YEAR ENDED 31 IIARCI12022 The Trustees present their report and the unaudrted finwKial Staten ofthe charity for the year en¢Jed 31st March 2022. Le al status The ch8rity is registered the Charity Ccfnmission. numbw 523151. The Yegislered address is Hartlebury Parish Hdl. Waresley Court Roaj, Haebury WorcesterstrM"re DY11 a. The objectives of th¢ ¢harity thrcwh the Trustees 8fKI Msnayament Commtttee are the prowsim arKI maintenance of the Pansh Hall the use of Inhats'tants of the Pansh and the ftehbourhC ithout dis¥ncth"on of politiC81, religlwts LY oth&r OpInK8. Indthling use for rneetin. lectures, civi¢ events, classes, educab.on and for other fomis of recreation and Iw¥um ts.me octJjpakn' the object of improving the conditn$ of life fc* these irthabttants. Whon planning its actlvities for ts year the Trust have considered the Charity crynmI1c guidance on publ¢c benefrt and in aeL0rdan rt8 obW'ves h8$ bo¢n n¢m4ifflIn8t0ry on the basis of cost or any other in allcmirvj the to use the A¢hloV and Perforn The current financial year has again been dominated ty the Coronavirus Pandemic. Consequenlty, the Hall has been ckised for the first six months of the year. Bookings then gradually restarted in the second six months. although stjll r1 retuming to pr&pandemic levels. The finanual reserves of the Parish Hall remain strong al 31st March 2022 and We sOnrfanY enhanced during the year principally 85 8 result of govemmenl gfant SUPFQrt. amounting to £i0,e67. It bas lo be noted that Grant Frme indudes £5.C(#) in resrect of a refund of a grant owed by the Parish Council for the completion of the Patio Dcors. Th is Currently being disputed by the Parish Council, Sn¢ome from lettings and fundratsing amounled to £17.351. Bar taraS e f2,880. Total 8xpenso$ were £20,493, resultsng in a surplus of £7,228. Expenses included depreuation of Fixtures and Frttings £1,723 and amot1isalion of Leasehold Land and Buildings £6,531. Tru8tee• The Trustees (Officers) seNed during th8 year ware as fovth Chalmian Mr R rbY Vl¢o Chalrnmn Mrs C L HohY8n Treasur¢r Mr l Hutchinson Secretary Mrs G Morris Trustee8 Mr A J Hardwick Mr J M Maughan Mrs R Fletcher Mr M T Tcoley Mr G Hipkins Mr5 C Pughton-Thorna$ Mr5 M A Herbert Louise Thomas {apFrf)inted 19th May 2021) lapp)inted 19th May 20211 lapFointed 19th May 20211 (resigned 15th February 20221 (appjinted 19th May 20211 {reSne 28th September 2021) David Simons
PAGE 1 CONTINUE HARTLEBURY PARISH HA TRUSTEES ANNUAL REPORT CONTINUED FOR THE YEAR ENDED 31 MARCH 2022 The Trustees are responsitAe for preparing the TnJaees' Rep)rt the financial statements in accordance wth applicable law and UK Accounting standa$. The Law applicable to charilies in England 8nd Wales qUIre the Charity Trustees lo prepa or OanIse the pyeparation of financi81 statements for each year. These mu51 give a true and fair view of the state of affair5 of the charity and of the incoming resoLtrce5 In ppar1j these finanaal statements, the Tnjstees are requi to Sele¢i suitable accounting wlicie5. a5 deScrIj on page 4, and then apF4y thern consislently. Make judoements and accounting estimates thal are re8SonalO and prlent. state whether apicae UK A¢untIng s18ndarrts rtave been foll¢ywed. subjecl to any material departures disclosed and explained in the financial statements. • Propare the financi81 statements on the going concern basis unless il is inappropr18te lo presume that the charity will continue in business. The TNstees ar8 responsible for keeping •Jw4uat& accounlancy records thot are suffluenl lo show and explain the Charity's Ir8ns8Ctions and disc105e with resFonsible acraCY at any lime. the financlal position of the Charity and enable them to ensure that the finanal statements comply with the Chanties Act The Trustees arg also sponSible for safeguarding the assets of the chanty and consequenlly, taking reasonable sieps for the prevention and dele(aion of fraud aThJ other irregularities. Approved by the Tfustees. Signed of the Trustees Mr R Kitby CHAIRMAN l Hutchinson TrEASURER
PAGE 2 HARTLEBURY PARISHHALL STATEMENT OF FINANCIAL ACTiinllES EQR THE YEALENDED JLMARCH 2022 Incoming Rosoiir¢ Voluntary Incoming Resour Income from Trading 2a 2b 17,532 18,366 17,532 18,366 21,575 1,995 Totsl Incoming Resources 35,898 35,898 23,570 Rosource8 U80d Trading Expenses AGtivitres directly relating to the hall Fundraising and Publlty Chanty Management and Administrth'on 2,463 9,553 1,837 2,463 17,730 1,837 6,640 550 14,127 760 3,366 3b 8,177 Total Resources Used 20,493 8.177 28,670 18,803 Net {Outyoing) Incoming Resources ,405 8.177 7,228 4.766 Net Movement in Funds 15,405 8.177 7,228 4,766 Balance brought forward at 1 April 2021 151.905 101,132 253,037 248,271 Balance carried foryrnrd at 31 March 2022 167.310 92.955 260,265 253,037
PAGE 3 HARTLEBURY PARISH HALL BALANCE SHEEr AT 31 MARCTrL2022 2022 2021 Fixed Ass•ts Tangible Assets 208.708 217,067 Debtors & Prepayments Stocks Cash al Bank & in Hand 7,528 340 47,753 55,621 622 391 36,708 37,721 Ll*bllltle8: Amounts Falllng Duo Wtthin One Year 1.751 Not Curr•nl 51,557 35,970 Not As•ots 260.264 253,037 Funds Unrestricted 167.310 151,905 Restricted 92,955 260.265 101,132 253,037 Approved bythe Parish HallTrusteeson..................... .. and signed on tts behaff ty... Mr l Hutchinson TREASURER MrRKt CHAIRPAAN The Notes on Pages 4 to7 fom part of these Ants
PAGE 4 NOTES TO THE FINANCIAL STATEMENTS ACCOUNTING POLICIES Hartsebury Parish Hall is a Public Benefft Entsty wthin the meaning of FRS102. The Finanaal ststements have been prepared under the chare$ Act 2011 the Regulation "true and lair view, provisKins. The Accounts have also been prepared Urer FRS102120161 as the applicable counting standard and the 2016 versKJn of the statement Recommended Practice, Accounb'ng and Reporb'ng by Charrt (SORP {FRS102)) The finan slatements have been prepared under the historical cost convenljon Income from Hall lettings is from the hire of the hall and is rwnised when the rental is due. Bar Takings is actual money red s* of Bar Stoc Interest 1$ ac¢ountsd for when receN&I. Ro•ouv¢os U8•d ExndItUre is included when inojrred Land and buildings are shown at valuatM)n fmm 1989 plus the costs of additsons. They are amortised at 50k per annum over 20 years on a straight line basis. Fixtures, fftbngs and equipment are depreaated at 15% Fer annum on reducing baL3nce. INCOMING RESOURCES Unvestrlcted Re•trlctod 2022 Volunta . Fund Raising Donations Grants L084 781 15,667 17.532 432 539 20,603 21,575 781 15,667 17.532 2b In¢om• from Tradin Hall Lettings Bar Takings 15,486 15,486 1.995 18.366 18,366 1,995 Tolal In¢omlng Resou$ 35.898 35,898 23.570
PAGE S HARTLEBURY PARiSHHALL NOTES T FINANCIAL STATEPJiEpirs coKnNUED EOR THE YEAR ENDED 31 MARCH 2022 RESOURCES USED Unres Tradin 2.463 2,463 550 3b Actlvttl88 DI Hall- Running Expenses Hall - Maintenance Depreciation AmortisatK>n 4,769 4,602 77 105 9,553 4,769 4,602 1,723 6,636 17,730 4,169 1,296 2,026 6,637 14.127 1,646 6.531 8,177 3c Fun and Publlc Fundraising costs Advertising Web site 8nd Intemel $ts 1,346 95 396 1.837 1,346 95 396 1,837 340 420 760 3d Mana nd Admlnlstratlon Committee Expenses catakerS Fees Booking sttretAry fee5 Legal and Professlonal fees ern 270 270 1,5Crt) 720 1,146 3,366 2.280 1,250 2,280 1,250 Totsl RMouru• Used 20,493 8.177 28.670 18,803 STAFF COSTS Wages and Salanes 5.460 2.220 During the year the Pansh Hall used servw of a caretaker and a t4)oking secretary whose fees are shown in 3d above. Bar Wages were also paKI and included in 3a above. These payrr*nts were nol large enough to attr&t So¢rdl Secunty costs.
AGE6 HARTLEBURY PARISH HALL NOTES TO THE FINANCIAL STATEIJIENfs CONTINUED EQR TUEYEAR ENDEDalPIARCH 2022 FIXED ASSETS Fixturos ui Gro88 Book Valu At Valuatson119891 99.187 15.587 12,890 2,696 112,077 171,877 130,632 22,962 Additions dunng year As at 31 March 2022 114.774 130.632 15.586 22.962 283,954 roclatlon As al 1 April 2021 Charge for ye As at 31 March 2022 630 105 735 39.189 6.531 45.720 15.074 77 15.151 11,994 1,646 13,640 66,887 8,359 75,246 AB at 31 March 2022 114.039 84.912 435 9.322 208,708 As al 31 March 2021 114,144 91.443 512 10,968 217,067 Ysis F NET ASSETS BY FUND Total Fixed Assets Current Assets Current Liabilit5 Fund Balance 114.474 55.621 4.064 166,031 94,234 208,708 55.621 4,064 260,265 94,234 DEB 2022 7.528 Trade Debtors re Hall 622 7.528 622 STOCK 2022 Bar Stock al cost 391 LIABILITIES:AMO NTS FALLING DUE wrrHIN ONE YEAR 2022 2021 1,751 Creditors for Grxvjs and SeNi
PAGE 7 HARTLEBURXPARISH HALL ES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDEDal MARCH 2022 10 TRADING INCOPAE Detailed Bar trading ts the year 2022 2021 Takings Less purchases adjusled for Stock at 31 March 2022 Gross Profft l (Lossl 2,880 1.795 1,085 74 74 Less Expenses Wages Cleaning Materials & Bar Sundri8S Lence 340 327 Net Proflt I (Loss) tr Year 417 74 11 RESTRICTED FUNDS Hall extension & fUrtsshrnant 94.234 101.132
PAGE 8 ACQJUNTANTS REPORT.TQTHE TRUSTEES OF HARTLEBURY PARISH HALL I réport on the aceA)unts of the Charity for the year ended 31 March 2022 are set out on pages 1to7. Roopo¢tlve Responsibililles of Tru8to•6 and Examiner As thè Charty's trustees you are responb for the preparab'on of the accounts.. you cOnser that Ihe audit requirements of sOn 43121 of the Charities Act 1993 (the Act) do not apply It is my responsibility to state, on the bas of procedures spectfied in the General Directions given by the Charity Commwioners under seckn.on 417)Ibl of the Act, whether particular matters have come to my attent. Ba•1¥ of Indopendont Examlnorn R¢port My examinatson was carried out in accordan(2 with the General DIrectnS given by the Chanty commioners. An examination includes a review of the aco)unts'ng rerdS kept by the Chanty and a comparison of the counts presented vth those records. It also Includes Conser0tn of any unusual items or disdosures in the ac0nts and seeking explanations from you as truste8s conceming any such matters. The prC¢edU undertaken do not provKle all the evidence that would be required in an audrt and consequenuy I do not express an audit opinion on the view given by the accounts. Indopend•nt Examln•v8 Ststomont In connection wrfth my examination, no matter has come to my attentKYI.'_ which gfves me reasonable cause to believe that in any material respect the requlrements.'- 11 to keep ac¢ounts"ng records in 8ccord8nce wrth section 41 of the Art. and 2) to prepare accounts whKh accord Vth the x(x)unbng rrdS and trj cornp the accounting requirements of the Art have not Lw mel; or 21 to which in my oy'nlon. attention shoukl be drawn in order to enable a proper understanding of the accounts tt) be reached. MALCOLM OWEN FCA Cert-PFS INDEPENDENT EXAMINER A5ban House Waresley Road Hartlebury Kidderminster Worcestershire DY117XT