OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Charity Registration No. 523146

HAGLEY COMMUNITY ASSOCIATION

COMMITTEE MEMBERS’ REPORT AND ACCOUNTS

for the

YEAR ENDED 31[ST] MARCH 2021

HAGLEY COMMUNITY ASSOCIATION

COMMITTEE MEMBERS’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2021

----- Start of picture text -----
CONTENTS
Page
Committee members’ report 1 - 2
Independent examiners’ report 3
Statement of financial activities 4
Balance Sheet 5
Notes to the financial statement 6 – 9
----- End of picture text -----

HAGLEY COMMUNITY ASSOCIATION

COMMITTEE MEMBERS’ REPORT

FOR THE YEAR ENDED 31[st] MARCH 2021

The members of the committee present their report and accounts for the year ended 31[st] March 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Association’s governing document, the Charities Act 2011 and “Accounting and reporting by Charities”: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) effective 1[st] January 2015.

Structure, governance and management

The trustees, named in the lease of the land on which the community centre is built, are chosen by Hagley Parish Council and are presently R. Hemmings and J. Austin. Under charities legislation committee members are also deemed to be trustees.

The Association is administered by a committee, elected annually by the members of the Association. The following have served since the last annual general meeting.

The Committee expresses its thanks and appreciation to all who support the Association.

Objectives of the charity

The Association’s objectives, as defined by the constitution, are to promote for the benefit of the inhabitants of Hagley a common effort to advance education and to provide facilities for social welfare and to maintain a community centre for activities promoted by the Association.

Review of activities

Regrettably, due to the impact of Covid-19, there was very little use of the Centre during the year. Publication of the Village News had to be suspended for some months, although copies were available online and on social media. Despite this, advertising revenue continued to make a valuable contribution to Association funds. With the easing/removal of lock down restrictions the committee are confident the Centre will again be well used and the Village News will continue to provide a substantial income.

Page 1

HAGLEY COMMUNITY ASSOCIATION

COMMITTEE MEMBERS’ REPORT

FOR THE YEAR ENDED 31[st] MARCH 2021 (Continued)

Review of the financial position

The financial statements show a surplus for the year of £24,296, (2020 - £9,248)

During the year, grants totalling £19,431 were received from Bromsgrove District Council in respect of the Covid-19 disruption. Grants of £3,747 were also received from the Coop Community Building Fund.

Running costs continue to be well controlled, although maintenance costs remain a challenge. However, the committee deem it important to keep the Centre in good repair to maintain a high level of usage.

The rebuild programme continues and a planning application has been submitted to Bromsgrove District Council for the refurbishment of the Centre. It is the Committee’s intention to now accelerate fund raising activities.

Reserves policy

The Association needs a reasonable level of reserves to ensure adequate funds are available to cover any urgent repairs to the centre building should they occur. Surplus resources are neither substantial nor available for long term investment and, therefore, a bank deposit account is deemed an appropriate investment.

Public benefit

We confirm we had regard to the Charity Commission guidance on public benefit.

This report was approved by the Board of Trustees at its meeting on 21[st] January 2022 and signed on its behalf

R. Seabury Chairman

Page 2

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

HAGLEY COMMUNITY ASSOCIATION

I report to the charity trustees on my examination of the accounts fo the year ended 31[st] March 2021, which are set out on pages 4 to 9

Responsibilities and Basis of Report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act)

I report in respect of my examination of the Association’s accounts carried out under section 145 of The Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section (5)(b) of The Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) Accounting records were not kept in respect of the charity as required by Section 130 of The Act; or

(2) The accounts do not accord with these records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Nicholas Longley FCA

Independent Examiner

Dated: 24[th] November 2021

Page 3

HAGLEY COMMUNITY ASSOCIATION

BALANCE SHEET 31st MARCH 2021

Notes
Fixed assets
Tangible fixed assets
9
Current assets
Debtors
10
Cash at bank and in hand
11
Creditors: amounts fallimng due
within one year
12
Net current assets
Total assets less current liabilities
FUNDS
Restricted
13
Unrestricted funds
14		 2021
£
£
20,404
3,376
373,452
376,828
6,326
370,502
390,906
156,052
234,853
390,905		 2020
£
£
20,404
3,535
369,723
373,258
25,840
347,418
367,822
152,305
215,517
367,822		 2020
£
£
20,404
3,535
369,723
373,258
25,840
347,418
367,822
152,305
215,517
367,822
367,822
152,305
215,517
367,822

The financial statements were approved by the Board of Trustees on 21st January 2022 and were signed on its behalf by:

R. Seabury - Chairman

Alan Hess - Treasurer

The notes on page 6 to 9 form part of theses financial statements

Page 5

Hagley Community Association Treasurer's Report 31 December 2021

Current Account December Year to date
Opening balance 21,835 14,656
Receipts
Advertising 937 18,128
Hall bookings 1,349 8,936
Hall deposits -10 2,710
Affiliation fees 0 831
BDC Grant 0 2,667
Performance Hub 204 204
2,480 33,476
Payments
Cleaning 722 4,783
BDC - Trade Waste - y/e 31/03/22 907
Light & Heat 1,380 3,043
Water 48 428
Insurance 2,822 2,822
Hall
Booking expenses 0 87
Refunds 870 1,720
Rates 86
Repairs
Ducting 780
Exterior light 60
Cooker 698
Shutter repair 324
1,862
Maintenance
Fire extinguisher service 283
Heating Service 384
Fire alarm service 204
Gas service 420
Clear drains 65 65
Sundries 4
1,359
Gardener 220 840
Village News
Printing/Artwork 1,716 13,218
Expenses 87
13,305
Miscellaneous expenses
British Telecom 44 333
TGP EBE Collection 3
Zoom 101
Flowers 25
Tree Survey 420 420
549
8,307 32,124
Closing balance 16,008 16,008
Rebuild Account 168,226
Deposit Account
(Including interest since 1st April - £15) 190,585
Hall Hire
Outstanding hire fees total £1872 of which nil is overdue

Annual accounts - 2020/21 Final accounts attached

Advertising rates Consider increase for year commencing 1st April 2022

HAGLEY COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021

Notes
INCOME AND ENDOWMENTS FROM
Donation and legacies
2
Charitable activities
3
Investment
4
Grants
5
Total income and endowments
EXPENDITURE ON
Charitable activities
7
Other
Total expenditure
Net surplus/(deficit) for the year
Transfers between funds
13
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total
2021
£
£
£
0
3,747
3,747
34,058
0
34,058
50
0
50
19,431
0
19,431
53,538
3,747
57,285
34,202
0
34,202
0
0
0
34,202
0
34,202
19,336
3,747
23,083
0
0
0
19,336
3,747
23,083
215,517
152,305
367,822
234,853
156,052
390,905		 2020
£
3,870
56,983
78
0
60,931
51,683
0
51,683
9,248
0
9,248
358,574
367,822

The notes on pages 6 to 9 form paert of these accounts

Page 4

HAGLEY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31st MARCH 2021

INCOME AND ENDOWMENTS FROM:

Notes
2
Donations and legacies
Donations - Coop Community Building Fund
3
Charitable activities
Hall bookings
Village news advertising
Affiliation fees
Miscellaneous
4
Investments
Bank interest received
6
Grants
Bromsgrive District Council
EXPENDITURE ON:
7
Charitable activities.
Insurances and licences
Utilities and water
Repairs and maintenance
Cleaning and materials
Bookings
Hall hire refunds
Miscellaneous
Op bal
Village News - Printing and other costs
Independent examination		 Unrestricted
Funds
Restricted
Funds
Total
2021
£
£
£
0
3,747
3,747
.
5,536
5,536
27,090
27,090
1,404
1,404
28
28
34,058
0
34,058
50
50
19,431
0
19,431
2,674
0
2,674
1,931
0
1,931
6,138
0
6,138
4,061
0
4,061
521
0
521
2,315
0
2,315
29
0
29
17,671
0
17,671
0
16,711
0
16,711
(180)
0
(180)
34,202
0
34,202		 2,020
£
3,870
25,714
29,973
1,296
56,983
78
0
4,389
4,712
7,946
8,464
155
0
0
25,666
24,781
1,236
51,683

All expenditure described for the purposes of charitable activities is included above. There are no separate support costs, incurred to further the continued development of the charitable activities.

8 Trustees, committee members and employee costs

Trustee, committee members (or any persons connected with them) received any remuneration during the year. There were no paid employees during the year.

Page 8

HAGLEY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENMTS (Continued) FOR THE YEAR ENDED 31st MARCH 2021

9
Tangible fixed assets
Cost
At beginning and end of year
Depreciation
At beginning and end of year
Net book value
At 31st March 2021
At 31st March 2020
The lease of the freehold land was granted for a term of 99 years, expiring in June 2065.
The Community Centre was built in 1969.
2021
10
Debtors
Prepayments and accrued income
3,376
11
Cash at bank
Current account
14,656
Deposit account
190,570
Rebuild account
168,226
373,452
12
Creditors: Amounts falling due within one year
Accruals and advanced advertising
6,326
13
Restricted funds
20,404
Community building fund
135,648
Re-build plans fund
156,052		 Leasehold
land and
buildings
20,404
0
20,404
20,404
2020
3,535
18,594
190,520
160,609
369,723
25,840
20,404
131,901
152,305

The community building fund was established in 1969 and represents the building costs of the centre funded by specific donations at the time.

14 Unrestricted funds

The unrestricted funds are undesignated and are available to provide for major repairs to the community centre building.

Page 9