Charity Registration No. 523146
## **HAGLEY COMMUNITY ASSOCIATION**
## **COMMITTEE MEMBERS’ REPORT AND ACCOUNTS**
for the
**YEAR ENDED 31[ST] MARCH 2021**
## **HAGLEY COMMUNITY ASSOCIATION**
**COMMITTEE MEMBERS’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[ST] MARCH 2021**
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CONTENTS
Page
Committee members’ report 1 - 2
Independent examiners’ report 3
Statement of financial activities 4
Balance Sheet 5
Notes to the financial statement 6 – 9
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## **HAGLEY COMMUNITY ASSOCIATION**
## **COMMITTEE MEMBERS’ REPORT**
## **FOR THE YEAR ENDED 31[st] MARCH 2021**
The members of the committee present their report and accounts for the year ended 31[st] March 2021.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Association’s governing document, the Charities Act 2011 and “Accounting and reporting by Charities”: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) effective 1[st] January 2015.
## **Structure, governance and management**
The trustees, named in the lease of the land on which the community centre is built, are chosen by Hagley Parish Council and are presently R. Hemmings and J. Austin. Under charities legislation committee members are also deemed to be trustees.
The Association is administered by a committee, elected annually by the members of the Association. The following have served since the last annual general meeting.
- R. Seabury Chairman)
- A. Templar ((Secretary)
- A. Hess (Treasurer)
- N. Templar (Bookings Officer)
- N. Smart (Maintenance)
- A. Akers (Village News Editor and Advertising)
- E. Sprason
- D. Trewin (Village News Distribution)
- S. Corlett
The Committee expresses its thanks and appreciation to all who support the Association.
## **Objectives of the charity**
The Association’s objectives, as defined by the constitution, are to promote for the benefit of the inhabitants of Hagley a common effort to advance education and to provide facilities for social welfare and to maintain a community centre for activities promoted by the Association.
## **Review of activities**
Regrettably, due to the impact of Covid-19, there was very little use of the Centre during the year. Publication of the Village News had to be suspended for some months, although copies were available online and on social media. Despite this, advertising revenue continued to make a valuable contribution to Association funds. With the easing/removal of lock down restrictions the committee are confident the Centre will again be well used and the Village News will continue to provide a substantial income.
Page 1
## **HAGLEY COMMUNITY ASSOCIATION**
## **COMMITTEE MEMBERS’ REPORT**
## **FOR THE YEAR ENDED 31[st] MARCH 2021** (Continued)
## **Review of the financial position**
The financial statements show a surplus for the year of £24,296, (2020 - £9,248)
During the year, grants totalling £19,431 were received from Bromsgrove District Council in respect of the Covid-19 disruption. Grants of £3,747 were also received from the Coop Community Building Fund.
Running costs continue to be well controlled, although maintenance costs remain a challenge. However, the committee deem it important to keep the Centre in good repair to maintain a high level of usage.
The rebuild programme continues and a planning application has been submitted to Bromsgrove District Council for the refurbishment of the Centre. It is the Committee’s intention to now accelerate fund raising activities.
## **Reserves policy**
The Association needs a reasonable level of reserves to ensure adequate funds are available to cover any urgent repairs to the centre building should they occur. Surplus resources are neither substantial nor available for long term investment and, therefore, a bank deposit account is deemed an appropriate investment.
## **Public benefit**
We confirm we had regard to the Charity Commission guidance on public benefit.
**This report was approved by the Board of Trustees at its meeting on 21[st] January 2022 and signed on its behalf**
## **R. Seabury Chairman**
Page 2
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF**
## **HAGLEY COMMUNITY ASSOCIATION**
I report to the charity trustees on my examination of the accounts fo the year ended 31[st] March 2021, which are set out on pages 4 to 9
## **Responsibilities and Basis of Report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act)
I report in respect of my examination of the Association’s accounts carried out under section 145 of The Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section (5)(b) of The Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) Accounting records were not kept in respect of the charity as required by Section 130 of The Act; or
(2) The accounts do not accord with these records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Nicholas Longley FCA
## **Independent Examiner**
Dated: 24[th] November 2021
Page 3
## **HAGLEY COMMUNITY ASSOCIATION**
## **BALANCE SHEET 31st MARCH 2021**
|Notes
**Fixed assets**
Tangible fixed assets
9
**Current assets**
Debtors
10
Cash at bank and in hand
11
**Creditors: amounts fallimng due**
**within one year**
12
**Net current assets**
**Total assets less current liabilities**
**FUNDS**
**Restricted**
13
**Unrestricted funds**
14|**2021**
**£**
**£**
20,404
3,376
373,452
376,828
6,326
370,502
390,906
156,052
234,853
390,905|2020
£
£
20,404
3,535
369,723
373,258
25,840
347,418
367,822
152,305
215,517
367,822|2020
£
£
20,404
3,535
369,723
373,258
25,840
347,418
367,822
152,305
215,517
367,822|
|---|---|---|---|
|||||
||||367,822|
||||152,305
215,517|
||||367,822|
The financial statements were approved by the Board of Trustees on 21st January 2022 and were signed on its behalf by:
## **R. Seabury - Chairman**
## **Alan Hess - Treasurer**
The notes on page 6 to 9 form part of theses financial statements
Page 5
## **Hagley Community Association Treasurer's Report 31 December 2021**
|**Current Account**||**December**||**Year to date**|
|---|---|---|---|---|
|Opening balance||**21,835**||**14,656**|
|**Receipts**|||||
|Advertising|**937**|||**18,128**|
|Hall bookings|**1,349**|||**8,936**|
|Hall deposits|**-10**|||**2,710**|
|Affiliation fees|**0**|||**831**|
|BDC Grant|**0**|||**2,667**|
|Performance Hub|**204**|||**204**|
|||**2,480**||**33,476**|
|**Payments**|||||
|Cleaning|**722**|||**4,783**|
|BDC - Trade Waste - y/e 31/03/22||||**907**|
|Light & Heat|**1,380**|||**3,043**|
|Water|**48**|||**428**|
|Insurance|**2,822**|||**2,822**|
|Hall|||||
|Booking expenses|**0**|||**87**|
|Refunds|**870**|||**1,720**|
|Rates||||**86**|
|Repairs|||||
|Ducting|||**780**||
|Exterior light|||**60**||
|Cooker|||**698**||
|Shutter repair|||**324**||
|||||**1,862**|
|Maintenance|||||
|Fire extinguisher service|||**283**||
|Heating Service|||**384**||
|Fire alarm service|||**204**||
|Gas service|||**420**||
|Clear drains|**65**||**65**||
|Sundries|||**4**||
|||||**1,359**|
|Gardener|**220**|||**840**|
|Village News|||||
|Printing/Artwork|**1,716**||**13,218**||
|Expenses|||**87**||
|||||**13,305**|
|Miscellaneous expenses|||||
|British Telecom|**44**|||**333**|
|TGP EBE Collection|||**3**||
|Zoom|||**101**||
|Flowers|||**25**||
|Tree Survey|**420**||**420**||
|||||**549**|
|||**8,307**||**32,124**|
|**Closing balance**||**16,008**||**16,008**|
|**Rebuild Account**||**168,226**|||
|**Deposit Account**|||||
|(Including interest since 1st April - £15)||**190,585**|||
|**Hall Hire**|||||
|Outstanding hire fees total £1872 of which nil is overdue|||||
**Annual accounts - 2020/21** Final accounts attached
**Advertising rates Consider increase for year commencing 1st April 2022**
## **HAGLEY COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st MARCH 2021**
|**Notes**
**INCOME AND ENDOWMENTS FROM**
Donation and legacies
2
Charitable activities
3
Investment
4
Grants
5
**Total income and endowments**
**EXPENDITURE ON**
Charitable activities
7
Other
**Total expenditure**
**Net surplus/(deficit) for the year**
Transfers between funds
13
**Net movement in funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2021**
**£**
**£**
**£**
0
3,747
3,747
34,058
0
34,058
50
0
50
19,431
0
19,431
53,538
3,747
57,285
34,202
0
34,202
0
0
0
34,202
0
34,202
19,336
3,747
23,083
0
0
0
19,336
3,747
23,083
215,517
152,305
367,822
234,853
156,052
390,905|2020
£
3,870
56,983
78
0|
|---|---|---|
|||60,931|
|||51,683
0|
|||51,683|
|||9,248
0|
|||9,248
358,574|
|||367,822|
The notes on pages 6 to 9 form paert of these accounts
Page 4
## **HAGLEY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (Continued) FOR THE YEAR ENDED 31st MARCH 2021**
## **INCOME AND ENDOWMENTS FROM:**
|**Notes**
2
**Donations and legacies**
Donations - Coop Community Building Fund
3
**Charitable activities**
Hall bookings
Village news advertising
Affiliation fees
Miscellaneous
4
**Investments**
Bank interest received
6
**Grants**
Bromsgrive District Council
**EXPENDITURE ON:**
7
**Charitable activities.**
Insurances and licences
Utilities and water
Repairs and maintenance
Cleaning and materials
Bookings
Hall hire refunds
Miscellaneous
Op bal
Village News - Printing and other costs
Independent examination|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**2021**
**£**
**£**
**£**
0
3,747
3,747
.
5,536
5,536
27,090
27,090
1,404
1,404
28
28
34,058
0
34,058
50
50
19,431
0
19,431
2,674
0
2,674
1,931
0
1,931
6,138
0
6,138
4,061
0
4,061
521
0
521
2,315
0
2,315
29
0
29
17,671
0
17,671
0
16,711
0
16,711
(180)
0
(180)
34,202
0
34,202|2,020
£
3,870|
|---|---|---|
|||25,714
29,973
1,296|
|||56,983|
|||78|
|||0|
|||4,389
4,712
7,946
8,464
155
0
0|
|||25,666
24,781
1,236|
|||51,683|
All expenditure described for the purposes of charitable activities is included above. There are no separate support costs, incurred to further the continued development of the charitable activities.
## 8 **Trustees, committee members and employee costs**
Trustee, committee members (or any persons connected with them) received any remuneration during the year. There were no paid employees during the year.
Page 8
## **HAGLEY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENMTS (Continued) FOR THE YEAR ENDED 31st MARCH 2021**
|9
**Tangible fixed assets**
**Cost**
At beginning and end of year
**Depreciation**
At beginning and end of year
**Net book value**
At 31st March 2021
At 31st March 2020
The lease of the freehold land was granted for a term of 99 years, expiring in June 2065.
The Community Centre was built in 1969.
2021
10
**Debtors**
Prepayments and accrued income
3,376
11
**Cash at bank**
Current account
14,656
Deposit account
190,570
Rebuild account
168,226
373,452
12
**Creditors: Amounts falling due within one year**
Accruals and advanced advertising
6,326
13
**Restricted funds**
20,404
Community building fund
135,648
Re-build plans fund
156,052|Leasehold
land and
buildings
20,404|
|---|---|
||0|
||20,404|
||20,404|
||2020
3,535|
||18,594
190,520
160,609|
||369,723|
||25,840|
||20,404
131,901|
||152,305|
The community building fund was established in 1969 and represents the building costs of the centre funded by specific donations at the time.
## 14 **Unrestricted funds**
The unrestricted funds are undesignated and are available to provide for major repairs to the community centre building.
Page 9