D VILLAGE HA Fl ANCIAL REPORT 6th Ja ua 20 Annual Return Fl ures for 24 02 2022 7,893.12 2023 31,304.96 2024 15,820.98 Explanatlon and Vafiatlon Includes £10,000 unspent Lottery funding Balance 8mu8ht Forward Total Retelpts 29,506.12 19,897.46 138,802.69 Includes £112,000 DHLUC fundin6 plus £18.280 other grant fundiftg, plus income, from fundraising events Total Expenses 145,698.82 Includes £139,774.14 refurblshment costs and £3.209 maintenance costs TOTAL WORTH l + 2 7893.12 31,304.96 8,9245 Prepared by Treasurer Heather Clarke Chalrperson Phlllp Thomas 3 { 201£ Independent Examiner Peter Hu8hes GUARLFQRD VILLAGE HALL
GUARLFORD VI RT 6"Ja ua th Janua 25 Grant funding recelved in 2024 - shown in accounts Funder Guarlford Parlsh Councll Amount 600 Project Phase 2 Roof, kltchen, staircase, maln hall, insulation, brickwork and timber repairs Dept for Levelllng up Houslng and Communlties Platlnum Jubllee Fund Bernard Sunle Foundation Garfleld Weston Foundation 112,000 5,000 TOTAL 130280 Balance in account as at 5 January 2025 £ 8791.63 Cash in hand as at 5 January 2025 £ 133.22 Total £ 8924A5 LIABiufiES Money 'rin8 fenced, from donatlons towards Phase 3 The Peter Mayner Room, refurbishment Money stlll owlng for Phase 2 fefvrblshment £ 1000 £ 2293.86 Remalnift8 balance £ 5630.99 Prepared by Treasurer Heather Clarke S .k> ,2t>L¥ Chairperson Philip Thomas Independent Examlner Peter Hughes GUARLFORD VILLAGE HALL
Pa8elofl Summary 6th January 2023 - 5th January 2024 GUARLFORD VILLAGE HALL SUMMARY OF WORTH INCI)ME i , Fundratsln8 Hall Hire Grants Donatlonslrefunds BUDGET 2025 2022 3831.30 1613.00 23767.(Kl 2023 i 2024 4857.C 1 1826. ,' 130280. 1636.25 1492.55 635.00 751)0.(Kl 88.96 2500.IX) 10950.00, 449.02:. 49.50 303.94 General 203.36 TOTAL INCOME 9716.51 2950&12 19897.46 138802.69 49100.00 EXPENSES Running costs Maintenance Other Refurbishrnent 1239.12 295.00 4500.(X) 874.08 223.35 1546.85 3450.(X) 3079.03 1826.74 475.67 3(K)CKI.00 2304.52 3209.29 410.87 139774.14 2970.00 51)O.IX) 500.00 TOTAL EXPENSES 60x12 145698 TOTAL INCOME- EXPENSES 23411.84 .15483.98 -6896.13 2130AX> Bal BIF 4211173 7893.12 31304.96 15820.98 Carrled fonvard 7893.12 15820.98 8924A5 2130.00 Prepared by Treasurer eather Clarke 2ts25 Secretary Gillian Hollick Chairperson Phillp Thomas ozs Auditor / Independent examiner Date lofl
Pa8elof3 Receipts 6th January 2024- 5th January 2025 GUARLFORD VILLAGE HALL 2022 actua15 2023 budget 2023artuals 2024 actua15 ' 2025 budget Recelpts Fundraising X-mas Fayre Quiz nights ' Barn Dance Garland making iTea arKI cake Coffee mornin8 HeriLa8e week ijubilee Raffle ,Coronation party Bin8o/games Guarlford gallop Curry night Harvest aurtion Xmas lights Murder Mystery Nativity DDay Repen event Carol singing village community event Reg Moule talk 1382.40 651.00 299.00 355.45 370.35 192.10 1000.00 1200.00 200.00 21)O.IX) 100.00 1263.87, 1256.50,, 280.88:, 807.22 1327.15 282.961 181.00 466.80 200.00 5(X).00 424.80 517.CKI 2(X).IM) 272.92 150.00 101.36 239.52 310.03 72.80 22.03 77.07 sub total 3831.30 53C4)AI 6274.50 Hall hlre Table tennis 460.00 445.00 250.00 285.00 375.(Kl I10.) 200.00,, 117.50: 250.fM) 250.1K) loo.) 200.00 i(x). Band Pitt GPC MHDC Private hire 21)0.(X)', 2D).IXI 110.00
Page2of3 Receipts 6th January 2024- 5th January 2025 Activtty group Dancefit occ Band Panalytic Zumba Tai Chi Sound therapy YogaAB 221,00 156.00 78. 78.00 195.00 20.00 Sub total 1613.00 1870SO 1826.OD Grants National Lottery together our planet GPC 10(x)o.00 10(x)o.00 10(MJ). 600.IX>I 112(m.00 7680.CKI 5000.(K) S(.004 Platlnum Jubilee Bernard Sunley Garfleld Weston Maglc Little Grant OHLG Shell on-line givin8 S,00 2667.(Kl sub totsi 23767. 10950.C 130280.00. General Jubilee relmburseme A&E costs relmburse Church collertion Donat4on Easy Fundraisin8 Amazon Bank refund 101.88 75.69 81.50 35.75 122.13 13.41 100.00 88.81 sub totsl 1 303.94 203.36
Pa8e3of3 Receipts 6th January 2024- 5th January 2025 Sales I Cricket Bat ' Cabinet -]- Ivlewmaster Is. 20.IX) 14.50 sub total Donations 4930 200.00 25.00 18.78 83.(X) A J Removals J Sommervillé Funeral Funeral 'A &K Innes J Whlte Crisp Ellzabeth Mayner History group Other donatlons 20.00 1000.00 519.25 117.00 57.24 sub total 449.02 163&25 Total Receipts 29506.12 49100.00 Prepared by Treasurer Chairperson .L.20 Secretary Auditor I Independent examiner
Pa8elof2 Expenses 6th January 2024- 5th January 2025 GUARLFORD VILLAGE HALL 2023,. 2023 Budget ,Actual 2024 2025 Payments Runfi1 costs Elettricity I Watsr 5nsurance Local 84ving Community First Bank charges Admln Survey 575.57 178.88 1172.37 957.55 254.14 767,21 1500.00 3.00 8(X).CK) 151.11 160.00 Membership 48 135,tK) 66.93 123.69 140.OD 80.00 1S0.(M) 87.97 i(KJ.(x) I.(x> 1000. 94.22 37.99 1020.OD 874.08 3079.03 2304.52,, 2970. Malntenanr• A&E fire check other stalrllft Emer8ency repalrs Kltchen shutter 223.35 300.(KI 200.(KI 181.74 95.tKI 1550.IKI 100. 869.40 sub total 223.35 1826.74 3209.29 500.IXJ Other tsbles &chairs PA, system Doorbell portable heater key safe ',kettles 1436.21 234.48 7.39 21.99 5.59 24.75
Pa8e2of2 Expenses 6th January 2024- 5th January 2025 picture hooks jubilee expenses Guarlford 8allop Raffle Pr1$ Heritage items Refund Murder Mystery Misc event expenses 6.78 110.64 event expenses 271.35 21.82 32.50 150.C 49.05 411x87 5(K).00 sub tot 1546.85 475.67 Refurknshffient 3450 34550.(X) 139774.14 430.00 sub totsl 34550.1KI 139774.14 Total Costs 40510., 35381.44 46970.IYJ Prepared by Treasurer 03: Chairperson .zoz Secretary -&.2 Auditor / Fndependent examiner
OFFICIAL INDF.PENDENT ACCOUNTANT'S REPORT Independent Accountants, Report to Guarlford Village Hall and tts the Aceounting Officer for the Ministry of Hou5ingi Communities and Local Government "We have read the ndIng agreement between Guarlford Village Hall and the Secretary of State dated 2Th November 2023 In accordance with our engagement PE, May, 2025 ('the engagement letter,), we have examined the attached Statement of Grant Usage, whicli wc havc inilialled for identification purposes only, in relation to the grant, referenc¢ COF23 106 for the period 22Thd Septsmber 2023 to 22° September 2024. The Stat¢ment ol"Grnnt Usage has b¢¢n pr¢pared by, and is the sole responsibility of, the management of Guarlford Village Hall. Our responsibility. under the ternis of our engagement letter is to forni an opinion on the basis ofthe work p¢rforn]¢d, and report our opinion to Guarlford Village Hall and the Ministry of Housing. Communities and Local Government. Our work was directed to those matters which in our view materially affect the Statement or Grant Usagy¢ and was not dir¢cted to the discovery of errors or misstatements that we consider to be immaterial. Whilst we perforrn our work with reasonable skill and care, it should not be relied upon to disclose all misstatements, fraud or errors that might ¢xist. We have also examined the records of Guarlford Village Hall, carried out such tests as we consider necessary and received such explanations from the management of Guarlford Village Hall as we consider necessary to enable us to fonn our opinion. Opinions: ( l ) On the basis of the work perforn]ed, in our opinion we have obtsined sufficient and appropriate evidence that the Statement of Grant Usage, in all material respects, presents [or reflects] fairly the eligible expenditure in the context of this grant and in accordance with the defmition of eligible expenditure set out in the fimding agreement between GLwlford Village Hall and the Secretary of State, during th¢ p¢riod 22nd S¢pt¢mbcr 2023 to 22nd September 2024. (2) In the course of our work noth ingy came to our attention that is inconsistent with the statcmcllts madc in the certificate signed on behalf of Gu1 ford Village Hall, which t'ornis part of the Statement of Grant Usage. This report is provided for the purpose of allowing Guarlford Villag¢ Hall to meet its reporting obligations in respect of grants receivable from the Ministy of Housing. Communities and Local Government and on the basis that it is for use by Guarlford Village Hall and the Ministry of Housing, Cominunities and Local Gov¢rnm¢nt. Dated...... OFFICIAL
OFFICIAL STATEMENT OF GRANT USAGE Community Ownership Fund Grant Agreement_ 22nd September 2023 _ 22nd September 2024 GRANT TO Guarlford Village Hall nd Funding Period Ending 22" September 2023 - 22 September 2024 Eligiblo expenditure Please complete this table, on a cash paid basis, net of all recoverable VAT, to the nearest £1. Ignore any contributions in kind. Additional lines can be inserted as required. Name of Or Name of a anisation roved ro Guarlford Villa Guarlford Villa e Hall e Hall ect MHCLG fundgd ex endituro t £112 000 Other Expendlture £30 070 TOTAL EXPENDITURE £142 070 TOTAL COF AWARDED £112,000 PAID as follows COF Funding_ Match Fundin Other Fundin Revenue earned on COF funding (if applicable) for example frorn bank interest or investment of the fundin TOTAL RECEIVED Undorspend on Grant {If apLlicable Funding to be returned to MHCLG ifa licable £112,000 £30,070 £142,070 To the Accounting Officer for the Ministry of Communities, Housing and Local Government I certify that to the best of my knowledge and belief the above table is 8 complete and accurate record of the eLigible expenditure in the yearls) 2210912023 to 2210912024 OFFICIAL
OFFICIAL as defined in the funding agreement between the Gr8nt Recipient and the Secretary of State dated 2711112023 Sign8d by the Chief Finance Off icer or equivalent. Signature Heather Clarke reasurer Guarlford Vi118ge Hall Name (BLOCK CAPITALS) Date 2" May 2025 This Statement of Grant Usage needs to be accompanied by a report from an independent reporting accountant. (4 th_ P&., 7177 2f2 OFFICIAL