2023-04-30-accounts

GREAT WITLEY VILLAGE HALL {Registered Charity No. 523143) Financial Statements for the Year Ended 30 April 2023

INDEPENDENT EXAMtNERS' REPORT TO THE TRUSTEES OF GREAT WITLEY VILLAGE HALL We report on the accounts of Great Witley Village Hall for the year ended 30 April 2023, which are set out on pages 3 to 6. Respective responsibilities of trustees and examiners The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility: to examine the accounts under section 145 of the 201 l Act" to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. and to state whether particular matters have come to our attention. Basi5 of independent examiners report Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststement below. Independent examiners, statement In connection with our examination, no matter has come to our attention: { l ) which gives us reasonable cause to believe that in any material respect the requirements:

to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act have not been (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dove Ford & Co. Ltd Chartered Certified Accountants 30 Sansome Walk, Worcester, WRI ILX. Date:

Great Witle Villa e Hall Income and Ex enditure Account for the Year Ended 30th A ril 2023 General Funds 2023 General Funds 2022 Notes Income Room hire Fundraising Bank interest Grants Quartergreen incorne Other income Donations 13,777 10,716 10,068 6,830 10,000 280 88 390 18,551 209 Total 35,254 35,659 enditure Property Expenses Repairs and Improvements Fundraising Expenses General Expenses 10,768 16,113 5,494 1,552 10,068 14,169 3,495 1,193 Total 33,927 28,925 (Deficit) / SuTplus for the year Surplus brought forward 1,327 28,433 6,734 21,699 Surplus catTied fonvard £ 29,760 £ 28,433

Great Witle Villa e Hall Statement of Assets & Liabilities as at 30th A ril 2023 General Funds 2023 General Funds 2022 Current Assets Bank Current Accounts Bank Deposit Account Cash Float Prepayment Sundry DebtOTS 18,791 7.832 65 1,758 2,186 30,632 20,447 7,827 260 986 195 29,715 Less: Current Liabilities 872 1,282 Net Assets £ 29,760 £ 28,433 resented b General Fund 29,760 28,433 £ 29,760 £ 28,433

Great Witle Villa ¢ Hall Notes aceoullts for the Year 30th A ril 2023 GeJJer41 Funds 2023 General Funds 2022 l Fundraisin Income Film nights Bar profits Cycle events Coffee & chat Live and Iwal nights Quiz nights Sundry events 2,006 5,564 1,515 336 780 345 170 £ 10,716 805 5,074 599 352 £ 6.830 2Pro nse5 Water Electricity Insuran¢e Cleaning Gardening and Tree Work Broadband Covid Protection 659 3,896 1,217 3.567 898 531 314 3.572 1.327 3,644 617 570 24 £ 10,068 £ 10.768 3R¢ airs and Im rov¢m¢nts General Repairs Fire Extinguishers & S¢rvi¢e Heating & Electrical Work Locks and k¢ys Kitchen Equipment Play Area Heat pumps 416 556 240 4,870 135 450 71 35 8,608 116 84 14.702 £ 16,114 £ 14.169

Great Witlev Villa e Hall Noles to the aceounts for the Year Ended 301h A ril 2023 General Funds 2023 Gentral Funds 2022 4 Fundraisin . Ex ns¢s Film Nights Bar Expenses Cycle Event Live and local nights Quiz nights Sundry events 1,041 3.370 105 770 38 170 £ 5.494 666 2,725 104 £ 3.495 5 General Ex enses Accountancy Licences Pest Control Sundri¢s Inlernet H05ting/Domain 350 824 300 536 loo 150 107 £ 1,193 253 125 £ 1,552

Period start date 0 1 0 5 2 2 3 1 0 4 2 3

Great Witley Village Hall Charity No 5 2 3 1 4 3

Objectives and Activities
	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To manage the property in such a way as to make it available to the local community
Summary of the main activities in relation to those purposes for	Para 1.17 and 1.19	The trustees and management committee hold regular meetings to discuss and arrange upkeep of the hall and promote activities to the benefit of the local community
trustees have had regard to the guidance issued by the Charity	Para 1.18	The trustees are aware of the guidance issued by the Charity Commission regarding their obligations to benefit the local community

Additional information (optional)

	SORP reference
Policy on grant making	Para 1.38	We have not made grants and do not expect to do so
Policy on social investment including program related investment	Para 1.38	We have not made any explicit social investments and do not expect to do so
Contribution made by volunteers	Para 1.38	The trustees and management committee are all volunteers
Other
Achievements and Performance
	SORP reference

Charity Accounts templates – Trustees’ annual report for the period

October 2016

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Summary of the main achievements	Para 1.20	The management committee has fulfilled its obligations in providing and managing a building for the benefit of the community. As well as hiring out the space to local clubs and playgroups, the hall hosts village meetings, puts on shows and films, regular coffee mornings, as well as hosting events to improve the lives of local people. The hall is well used by young and old members of our community.

Additional information (optional)

	SORP reference
	Para 1.41
Performance of fundraising activities	Para 1.41	Fundraising objectives were met to make sure that the cost of running the hall would be covered. Hire

Charity Accounts templates – Trustees’ annual report for the period

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		charges were increased and high energy costs reviewed.
Investment performance against	Para 1.41	Energy prices soared through the year so we invested in air source heat pumps. The cost of these was met from a grant and our own resources. Energy costs have reduced as a result of the investment.
Other

Financial Review
	SORP reference
position at the end of theperiod	Para 1.21	We have a sound financial position, slightly increased on last year. Recurring expenses and receipts are broadly balanced and we hold a healthy cash reserve. In this year we invested in heat pumps, partially funded by a grant from the national lottery, to reduce our future energy bills. We have increased our charges to cover inflated costs, principally electricity which increased sharply from previous years.
Statement explaining the policy for are held	Para 1.22	Reserves are held in case of problems with the structure of the hall, the upkeep and replacement of fittings including an outside play area for children
Amount of reserves held	Para 1.22	Funds held in bank accounts at year end were over £29000 allowing for liabilities, which is approximately one year’s gross expenditure based on recent history
Reasons for holding zero reserves	Para 1.22
	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

Charity Accounts templates – Trustees’ annual report for the period

Year to 31 April 2023

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	SORP reference
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Hire charges of the hall are set in such a way to cover the costs of using the hall. Some capital items are paid for by grants.
including any social investment policy adopted	Para 1.46	The management committee does not invest any of the money other than in a savings account at the bank.
A description of the principal risks facing the charity	Para 1.46	The outlook is stable: we have healthy reserves, and have invested in heat pumps to mitigate increased electricity costs. The outlook is stable: we have healthy reserves, and have invested in heat pumps to mitigate increased electricity costs. Principal risks would be the loss of income from regular hall users such as Pre School.
Other

Description of charity’s trusts:	SORP reference
Type of governing document	Para 1.25	The trustees and management committee are governed by a constitution
	Para 1.25	The charity is run by a committee set up under the constitution rules
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The committee is elected every year and a chairman can only run for office for 3 consecutive years maximum. There are posts for vice chair, treasurer, secretary as well as chairperson. We regularly canvas for new committee members.

Additional information (optional)

	SORP reference
Policies and procedures adopted for the induction and training of trustees	Para 1.51

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The charity’s organisational structure	Para 1.51
	Para 1.51
Other

Charity name	Great Witley Village Hall
Other name the charity uses
Registered charity number	523143
Charity’s principal address	Great Witley Village Hall, Worcester Road, Great Witley, Worcester WR6 6HR

Charity Accounts templates – Trustees’ annual report for the period

Year to 31 April 2023

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Names of the charity trustees who manage the charity (as at 31 April 2023)

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Ruth Goodman	Chair
Peter van Tongeren	Vice chair
Stephen Woodhouse	Treasurer
Linda Wells	Secretary
Julia van Tongeren	Committee member
Mandy Morris	Committee member
Sue Middup-Jones	Committee member
Bill Middup-Jones	Committee member
Sandie Dallow	Committee member

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name
Name of trustees holdingtitle topropertybelongingto the charity
Trustee name	Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity

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Year to 31 April 2023

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Details of arrangements for safe custody and segregation of such

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name	Type of adviser Name	Address
Auditor	Les Ford	Dove Ford & Co Chartered Certified Accountants 30 Sansome Walk Worcester WR1 1LX

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Charity Accounts templates – Trustees’ annual report for the period

Year to 31 April 2023

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Signature(s) Stephen Keith Woodhouse Full name(s) Treasurer Position (eg Secretary, Chair, etc) Date 18 February 2024

Charity Accounts templates – Trustees’ annual report for the period

Year to 31 April 2023