GREAT WITLEY VILLAGE HALL {Registered Charity No. 523143) Financial Statements for the Year Ended 30 April 2023 INDEPENDENT EXAMtNERS' REPORT TO THE TRUSTEES OF GREAT WITLEY VILLAGE HALL We report on the accounts of Great Witley Village Hall for the year ended 30 April 2023, which are set out on pages 3 to 6. Respective responsibilities of trustees and examiners The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility: to examine the accounts under section 145 of the 201 l Act" to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 201 l Act. and to state whether particular matters have come to our attention. Basi5 of independent examiners report Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststement below. Independent examiners, statement In connection with our examination, no matter has come to our attention: { l ) which gives us reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 l Act have not been (2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dove Ford & Co. Ltd Chartered Certified Accountants 30 Sansome Walk, Worcester, WRI ILX. Date: Great Witle Villa e Hall Income and Ex enditure Account for the Year Ended 30th A ril 2023 General Funds 2023 General Funds 2022 Notes Income Room hire Fundraising Bank interest Grants Quartergreen incorne Other income Donations 13,777 10,716 10,068 6,830 10,000 280 88 390 18,551 209 Total 35,254 35,659 enditure Property Expenses Repairs and Improvements Fundraising Expenses General Expenses 10,768 16,113 5,494 1,552 10,068 14,169 3,495 1,193 Total 33,927 28,925 (Deficit) / SuTplus for the year Surplus brought forward 1,327 28,433 6,734 21,699 Surplus catTied fonvard £ 29,760 £ 28,433 Great Witle Villa e Hall Statement of Assets & Liabilities as at 30th A ril 2023 General Funds 2023 General Funds 2022 Current Assets Bank Current Accounts Bank Deposit Account Cash Float Prepayment Sundry DebtOTS 18,791 7.832 65 1,758 2,186 30,632 20,447 7,827 260 986 195 29,715 Less: Current Liabilities 872 1,282 Net Assets £ 29,760 £ 28,433 resented b General Fund 29,760 28,433 £ 29,760 £ 28,433 Great Witle Villa ¢ Hall Notes aceoullts for the Year 30th A ril 2023 GeJJer41 Funds 2023 General Funds 2022 l Fundraisin Income Film nights Bar profits Cycle events Coffee & chat Live and Iwal nights Quiz nights Sundry events 2,006 5,564 1,515 336 780 345 170 £ 10,716 805 5,074 599 352 £ 6.830 2Pro nse5 Water Electricity Insuran¢e Cleaning Gardening and Tree Work Broadband Covid Protection 659 3,896 1,217 3.567 898 531 314 3.572 1.327 3,644 617 570 24 £ 10,068 £ 10.768 3R¢ airs and Im rov¢m¢nts General Repairs Fire Extinguishers & S¢rvi¢e Heating & Electrical Work Locks and k¢ys Kitchen Equipment Play Area Heat pumps 416 556 240 4,870 135 450 71 35 8,608 116 84 14.702 £ 16,114 £ 14.169 Great Witlev Villa e Hall Noles to the aceounts for the Year Ended 301h A ril 2023 General Funds 2023 Gentral Funds 2022 4 Fundraisin . Ex ns¢s Film Nights Bar Expenses Cycle Event Live and local nights Quiz nights Sundry events 1,041 3.370 105 770 38 170 £ 5.494 666 2,725 104 £ 3.495 5 General Ex enses Accountancy Licences Pest Control Sundri¢s Inlernet H05ting/Domain 350 824 300 536 loo 150 107 £ 1,193 253 125 £ 1,552 Period start date 0 1 0 5 2 2 3 1 0 4 2 3 Great Witley Village Hall Charity No 5 2 3 1 4 3 |Objectives and Activities|||| |---|---|---|---| ||SORP
reference||| |Summary of the purposes of the
charity as set out in its governing
document|Para 1.17|To manage the property in such a way as to make
it available to the local community|| |Summary of the main activities in
relation to those purposes for|Para 1.17 and
1.19|The trustees and management committee hold
regular meetings to discuss and arrange upkeep
of the hall and promote activities to the benefit
of the local community|| |trustees have had regard to the
guidance issued by the Charity|Para 1.18|The trustees are aware of the guidance issued by
the Charity Commission regarding their
obligations to benefit the local community|| ## Additional information (optional) ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|We have not made grants and do not expect to
do so| |Policy on social investment
including program related
investment|Para 1.38|We have not made any explicit social investments
and do not expect to do so| |Contribution made by volunteers|Para 1.38|The trustees and management committee are all
volunteers| |Other||| |Achievements and Performance||| ||SORP
reference|| Charity Accounts templates – Trustees’ annual report for the period October 2016 2 of 10 |Summary of the main achievements|
Para 1.20|The management committee has fulfilled its
obligations in providing and managing a building
for the benefit of the community.
As well as hiring out the space to local clubs and
playgroups, the hall hosts village meetings, puts
on shows and films, regular coffee mornings, as
well as hosting events to improve the lives of local
people. The hall is well used by young and old
members of our community.| |---|---|---| |||| ## Additional information (optional) ||SORP
reference|| |---|---|---| ||Para 1.41|| |Performance of fundraising activities|
Para 1.41|Fundraising objectives were met to make sure that
the cost of running the hall would be covered. Hire| Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 3 of 10 |||charges were increased and high energy costs
reviewed.| |---|---|---| |Investment performance against|Para 1.41|Energy prices soared through the year so we
invested in air source heat pumps. The cost of
these was met from a grant and our own
resources. Energy costs have reduced as a result
of the investment.| |Other||| |Financial Review||| |---|---|---| ||SORP
reference|| |position at the end of theperiod|Para 1.21|We have a sound financial position, slightly
increased on last year. Recurring expenses and
receipts are broadly balanced and we hold a
healthy cash reserve. In this year we invested in
heat pumps, partially funded by a grant from the
national lottery, to reduce our future energy
bills.
We have increased our charges to cover inflated
costs, principally electricity which increased
sharply from previous years.| |Statement explaining the policy for
are held|Para 1.22|Reserves are held in case of problems with the
structure of the hall, the upkeep and
replacement of fittings including an outside play
area for children| |Amount of reserves held|Para 1.22|Funds held in bank accounts at year end
were over £29000 allowing for liabilities,
which is approximately one year’s gross
expenditure based on recent history| |Reasons for holding zero reserves|Para 1.22|| ||Para 1.24|| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|none| ## Additional information (optional) Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 4 of 10 ||SORP
reference|| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|Hire charges of the hall are set in such a way to
cover the costs of using the hall. Some capital
items are paid for by grants.| |including any social investment
policy adopted|Para 1.46|The management committee does not invest any
of the money other than in a savings account at
the bank.| |A description of the principal risks
facing the charity|Para 1.46|The outlook is stable: we have healthy reserves,
and have invested in heat pumps to mitigate
increased electricity costs. The outlook is stable:
we have healthy reserves, and have invested in
heat pumps to mitigate increased electricity
costs. Principal risks would be the loss of income
from regular hall users such as Pre School.| |Other||| |Description of charity’s trusts:|SORP
reference|| |---|---|---| |Type of governing document|Para 1.25|The trustees and management committee are
governed by a constitution| ||Para 1.25|The charity is run by a committee set up under
the constitution rules| |Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees|
Para 1.25|The committee is elected every year and a
chairman can only run for office for 3 consecutive
years maximum. There are posts for vice chair,
treasurer, secretary as well as chairperson. We
regularly canvas for new committee members.| ## Additional information (optional) ||SORP
reference|| |---|---|---| |Policies and procedures adopted for
the induction and training of
trustees|Para 1.51|| Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 5 of 10 |The charity’s organisational structure|
Para 1.51|| |---|---|---| ||Para 1.51|| |Other||| |Charity name|Great Witley Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|523143| |Charity’s principal address|Great Witley Village Hall,
Worcester Road, Great Witley, Worcester WR6 6HR| Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 6 of 10 Names of the charity trustees who manage the charity (as at 31 April 2023) |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---| |Ruth Goodman|Chair||| |Peter van Tongeren|Vice chair||| |Stephen Woodhouse|Treasurer||| |Linda Wells|Secretary||| |Julia van Tongeren|Committee member||| |Mandy Morris|Committee member||| |Sue Middup-Jones|Committee member||| |Bill Middup-Jones|Committee member||| |Sandie Dallow|Committee member||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 7 of 10 Reference and Administrative details (cont) Corporate trustees – names of the directors at the date the report was approved |Director name||||| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| |Name of trustees holdingtitle topropertybelongingto the charity||||| |Trustee name|Dates acted if not for whole
year|||| |||||| |||||| |||||| |||||| |||||| |||||| |Funds held as custodian trustees on behalf of others||||| |Description of the assets held in this
capacity||||| Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 8 of 10 Details of arrangements for safe custody and segregation of such ## Additional information (optional) Names and addresses of advisers (Optional information) |Type of adviser
Name|Type of adviser
Name|Address| |---|---|---| |**Auditor**|Les Ford|Dove Ford & Co
Chartered Certified Accountants
30 Sansome Walk
Worcester
WR1 1LX| |||| |||| Name of chief executive or names of senior staff members (Optional information) ## Exemptions from disclosure Reason for non-disclosure of key personnel details ## Other optional information ## Declarations The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023 9 of 10 Signature(s) Stephen Keith Woodhouse Full name(s) Treasurer Position (eg Secretary, Chair, etc) Date 18 February 2024 Charity Accounts templates – Trustees’ annual report for the period Year to 31 April 2023