Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 01 2020 To 31 12 2020
Section A Reference and administration details
Charity name Lunesdale Hall, Kirkby Lonsdale Other names charity is known by Registered charity number (if any) 523063 Charity's principal address Bective Road Kirkby Lonsdale Postcode LA6 2BG
Lunesdale Hall, Kirkby Lonsdale
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Michael Burchnall |
Committee Chairman & Trustee |
|||
| Kirkby Lonsdale Town Councillors |
Trustees | |||
| Mr Geoffrey Buswell |
Trustee | |||
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| Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
Names and addresses of advisers (Optional information) Type of adviser Name Address |
|---|---|---|
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed- Indenture dated 08/06/1897 (amended 14/05/1980, Type of governing document 16/05/2013 & 29/03/2019 (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by Kirkby Lonsdale Town Councillors and amended deed. Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
Because of Covid, no formal AGM was held during 2020 so the You may choose to include Committee stayed the same during the year, sharing information and additional information, where decisions on key matters by email. relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
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Section C Objectives and activities
Operation of Lunesdale Hall, Kirkby Lonsdale (previously known as the Kirkby Lonsdale Institute) , a public use building for the use of Summary of the objects of the the residents and visitors to the town. charity set out in its governing document
The AGM in 2019 formally adopted the new Constitution and Management Committee for the Hall, the latter comprising all Town Councillors, four Community representatives, two users of the Hall and representatives of St Mary’s PCC, the Community Interest Company (CIC) and the Chamber of Trade. In the year up to March 2020 the Committee concentrated on internal and external improvements to the Hall. Internal improvements included: new stage curtains and track; the main Hall and Bective Room were painted and all curtains replaced; the sound system in the Hall was replaced; and new lighting was provided in the main Hall. Externally major improvements to the Hall roof were carried out, together with roof repairs to 1 Bective Road (the adjoining property owned by the Hall).. Summary of the main Marketing of the Hall was identified as a priority and some work was activities undertaken for the initiated via the CIC and a Facebook page set up, but the momentum for public benefit in relation to this was lost due to Covid. Additional funding was sought - the Town these objects (include within Council, the Civic Society and the Christopher Robins Trust, all provided this section the statutory additional funding. declaration that trustees have had regard to the guidance Much of 2020 and the early part of 2021 were affected by Covid issued by the Charity lockdowns and during this period the Hall cleaner looked after the Commission on public building and put in place the measures required for re-opening. Revised benefit) Terms and Conditions required during the pandemic were put in place measures were put in place to ensure the Hall received all the grants that were available, totalling circa £29,000. In the period that the Hall was able to re-open during 2020 only a few of the regular bookings chose to use the Hall, for understandable reasons. The Covid measures that were put in place provided as much protection as possible for users. Unfortunately, the Town’s Christmas Fair and the Fair in the Hall had to be cancelled, but Christmas lights were still displayed on the Hall. Even during this period improvements were made to the Hall including, installation of a hot water heater in the kitchen, maintenance of the heating system and new Hall doors.
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and erformance p
Summary of the main As outlined above, much of the focus during the year related to the achievements of the charity pandemic, ensuring that the Hall was secure and maintained when not in during the year use, and safe and welcoming when it was able to re-open. Despite Covid, major improvements were carried out to the Hall, putting it in a competitive position when it was able to re-open fully during 2021.
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Section E Financial review
The Charity has resolved to try and keep £20k as a reserve.
Brief statement of the charity’s policy on reserves
Details of any funds materially None in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
[Michael Burchnall ]
Full name(s) Michael Burchnall Position (eg Secretary, Chair, Chairman, Lunesdale Hall etc) Management Committee
Date 4 October 2021
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| Lunesdale Hall Charity Name |
523063 No (if any) |
523063 No (if any) |
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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 01/01/2020 31/12/2020 Receipts and payments accounts Period start date Period end date To For the period from ee |
Last year to the nearest £ CC16a |
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| Bookings & Rentals 16,773 |
- | - | - | - | - | - | 16,773 | 16,773 | 36,240 | 36,240 | |||||
| Grants & Donations 23,404 |
- | - | - | - | - | - | 23,404 | 23,404 | 149 | 149 | |||||
| 100 Club 1,668 |
- | - | - | - | - | - | 1,668 | 1,668 | 1,476 | 1,476 | |||||
| Fundraising - |
- | - | - | - | - | - | - | - | 549 | 549 | |||||
| - | - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | - | |||||
| - | - | - | - | - | - | - | - | - | - | - | |||||
| Sub total(Gross income for AR) 41,845 |
- | - | - | - | - | - | 41,845 | 41,845 | 38,414 | 38,414 | |||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 41,845 - - 41,845 38,414 A3 Payments ————~~——~~ |
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| Cost of Lettings 7,284 |
- | - | - | - | - | - | 7,284 | 7,284 | 7,326 | 7,326 | |||||
| Fundraising Costs 600 |
- | - | - | - | - | - | 600 | 600 | 728 | 728 | |||||
| Repairs & Maintenance 54,993 |
- | - | - | - | - | - | 54,993 | 54,993 | 7,027 | 7,027 | |||||
| Light & Heat 2,488 |
- | - | - | - | - | - | 2,488 | 2,488 | 3,225 | 3,225 | |||||
| Water Rates 350 |
- | - | - | - | - | - | 350 | 350 | 341 | 341 | |||||
| Insurance 3,408 |
- | - | - | - | - | - | 3,408 | 3,408 | 1,681 | 1,681 | |||||
| Telephone 551 |
551 | 551 | 604 | 604 | |||||||||||
| Printing & Stationery 97 |
- | - | - | - | - | - | 97 | 97 | 97 | 97 | |||||
| Administration Costs 4,309 |
- | - | - | - | - | - | 4,309 | 4,309 | 8,347 | 8,347 | |||||
| Sundries 3,975 |
- | - | - | - | - | - | 3,975 | 3,975 | 806 | 806 | |||||
| 78,054 | - | - | - | - | - | - | 78,054 | 78,054 | 30,183 | 30,183 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 78,054 - - 78,054 30,183 Net of receipts/(payments) - 36,209 - - - 36,209 8,231 A5 Transfers between funds - - - - - A6 Cash funds last year end 53,329 - - 53,329 45,098 Cash funds this year end 17,120 - - 17,120 53,329 ———_—~~——~~— ======> |
8,231 - 45,098 53,329 |
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Michael Burchnall Signature Details Bank & Cash Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 17,120 - - - - - 17,120 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Michael Burchnall |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval 4 October 2021 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Lunesdale Hall members of
On accounts for the year 31 December 2020 Charity no 523063 ended (if any) Set out on pages CC16a Section A & B (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020.
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Deborah K Harkness FCA
Date: 4 October 2021
Name: Deborah K Harkness FCA ~~Po~~ Relevant professional Fellow of Chartered Accountants Ireland qualification(s) or body (if any):
Address: Meadowgarth Fairbank Kirkby Lonsdale LA6 2DU
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER