## **Trustees' Annual Report for the period**
Period start date Period end date **Day Month Year Day Month Year From 01 01 2020 To 31 12 2020**
## Section A Reference and administration details
**Charity name** Lunesdale Hall, Kirkby Lonsdale **Other names charity is known by Registered charity number (if any)** 523063 **Charity's principal address** Bective Road Kirkby Lonsdale **Postcode LA6 2BG**
Lunesdale Hall, Kirkby Lonsdale
**Names of the charity trustees who manage the charity**
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4
5
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7
8
9
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12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Mr Michael
Burchnall|Committee
Chairman & Trustee|||
||Kirkby Lonsdale
Town Councillors|Trustees|||
||Mr Geoffrey
Buswell|Trustee|||
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**TAR**
March **2012**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed- Indenture dated 08/06/1897 (amended 14/05/1980, Type of governing document 16/05/2013 & 29/03/2019 (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Appointed by Kirkby Lonsdale Town Councillors and amended deed. Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Because of Covid, no formal AGM was held during 2020 so the You **may choose** to include Committee stayed the same during the year, sharing information and additional information, where decisions on key matters by email. relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
Operation of Lunesdale Hall, Kirkby Lonsdale (previously known as the Kirkby Lonsdale Institute) , a public use building for the use of **Summary of the objects of the** the residents and visitors to the town. **charity set out in its governing document**
The AGM in 2019 formally adopted the new Constitution and Management Committee for the Hall, the latter comprising all Town Councillors, four Community representatives, two users of the Hall and representatives of St Mary’s PCC, the Community Interest Company (CIC) and the Chamber of Trade. In the year up to March 2020 the Committee concentrated on internal and external improvements to the Hall. Internal improvements included: new stage curtains and track; the main Hall and Bective Room were painted and all curtains replaced; the sound system in the Hall was replaced; and new lighting was provided in the main Hall. Externally major improvements to the Hall roof were carried out, together with roof repairs to 1 Bective Road (the adjoining property owned by the Hall).. **Summary of the main** Marketing of the Hall was identified as a priority and some work was **activities undertaken for the** initiated via the CIC and a Facebook page set up, but the momentum for **public benefit in relation to** this was lost due to Covid. Additional funding was sought - the Town **these objects (include within** Council, the Civic Society and the Christopher Robins Trust, all provided **this section the statutory** additional funding. **declaration that trustees have had regard to the guidance** Much of 2020 and the early part of 2021 were affected by Covid **issued by the Charity** lockdowns and during this period the Hall cleaner looked after the **Commission on public** building and put in place the measures required for re-opening. Revised **benefit)** Terms and Conditions required during the pandemic were put in place measures were put in place to ensure the Hall received all the grants that were available, totalling circa £29,000. In the period that the Hall was able to re-open during 2020 only a few of the regular bookings chose to use the Hall, for understandable reasons. The Covid measures that were put in place provided as much protection as possible for users. Unfortunately, the Town’s Christmas Fair and the Fair in the Hall had to be cancelled, but Christmas lights were still displayed on the Hall. Even during this period improvements were made to the Hall including, installation of a hot water heater in the kitchen, maintenance of the heating system and new Hall doors.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**TAR**
March **2012**
4
## Section D Achievements and erformance p
**Summary of the main** As outlined above, much of the focus during the year related to the **achievements of the charity** pandemic, ensuring that the Hall was secure and maintained when not in **during the year** use, and safe and welcoming when it was able to re-open. Despite Covid, major improvements were carried out to the Hall, putting it in a competitive position when it was able to re-open fully during 2021.
**TAR**
March **2012**
5
## **Section E Financial review**
The Charity has resolved to try and keep £20k as a reserve.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
## _[Michael Burchnall ]_
**Full name(s)** Michael Burchnall **Position (eg Secretary, Chair,** Chairman, Lunesdale Hall **etc)** Management Committee
**Date** 4 October 2021
**TAR**
March **2012**
6
|**Lunesdale Hall**
**Charity Name**|||||||||**523063**
**No (if any)**|**523063**
**No (if any)**||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest**
**£**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**01/01/2020**
**31/12/2020**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
ee|||||||||||||**Last year**
**to the nearest £**
**CC16a**|||
|Bookings & Rentals
**16,773**||**-**|**-**|**-**||**-**|**-**|**-**||**16,773**|**16,773**||**36,240**|**36,240**||
|Grants & Donations
**23,404**||**-**|**-**|**-**||**-**|**-**|**-**||**23,404**|**23,404**||**149**|**149**||
|100 Club
**1,668**||**-**|**-**|**-**||**-**|**-**|**-**||**1,668**|**1,668**||**1,476**|**1,476**||
|Fundraising
**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**549**|**549**||
|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
|**-**||**-**|**-**|**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**||
|**_Sub total_**_(Gross income for_
_AR)_
**41,845**||**-**|**-**|**-**||**-**|**-**|**-**||**41,845**|**41,845**||**38,414**|**38,414**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**41,845**
**-**
**-**
**41,845**
**38,414**
**A3 Payments**
————~~——~~||||||||||||||||
|Cost of Lettings
**7,284**||**-**|**-**|**-**||**-**|**-**|**-**||**7,284**|**7,284**||**7,326**|**7,326**||
|Fundraising Costs
**600**||**-**|**-**|**-**||**-**|**-**|**-**||**600**|**600**||**728**|**728**||
|Repairs & Maintenance
**54,993**||**-**|**-**|**-**||**-**|**-**|**-**||**54,993**|**54,993**||**7,027**|**7,027**||
|Light & Heat
**2,488**||**-**|**-**|**-**||**-**|**-**|**-**||**2,488**|**2,488**||**3,225**|**3,225**||
|Water Rates
**350**||**-**|**-**|**-**||**-**|**-**|**-**||**350**|**350**||**341**|**341**||
|Insurance
**3,408**||**-**|**-**|**-**||**-**|**-**|**-**||**3,408**|**3,408**||**1,681**|**1,681**||
|Telephone
**551**||||||||||**551**|**551**||**604**|**604**||
|Printing & Stationery
**97**||**-**|**-**|**-**||**-**|**-**|**-**||**97**|**97**||**97**|**97**||
|Administration Costs
**4,309**||**-**|**-**|**-**||**-**|**-**|**-**||**4,309**|**4,309**||**8,347**|**8,347**||
|Sundries
**3,975**||**-**|**-**|**-**||**-**|**-**|**-**||**3,975**|**3,975**||**806**|**806**||
|**78,054**||**-**|**-**|**-**||**-**|**-**|**-**||**78,054**|**78,054**||**30,183**|**30,183**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**78,054**
**-**
**-**
**78,054**
**30,183**
**_Net of receipts/(payments)_**
**- 36,209**
**-**
**- - 36,209**
**8,231**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**53,329**
**- -**
**53,329**
**45,098**
**_Cash funds this year end_**
**17,120**
**-**
**- 17,120**
**53,329**
———_—~~——~~—
======>|||||||||||||||**8,231**
**-**
**45,098**
**53,329**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Michael Burchnall
Signature
**Details**
Bank & Cash
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**17,120**
**-**
**-**
**-**
**-**
**-**
**17,120**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Michael Burchnall|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
4 October 2021|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
## **Report to the trustees/** Charity Name **Lunesdale Hall members of**
**On accounts for the year 31 December 2020 Charity no 523063 ended (if any) Set out on pages CC16a Section A & B** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2020.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** Deborah K Harkness FCA
**Date:** 4 October 2021
**Name:** Deborah K Harkness FCA ~~Po~~ **Relevant professional Fellow of Chartered Accountants Ireland qualification(s) or body (if any):**
**Address:** Meadowgarth Fairbank Kirkby Lonsdale LA6 2DU
**October 2018**
1
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**