2024-12-31-accounts

Trustees’ Annual Report for the period

From 01.01.2024 Period start date To 31.12.2024 Period end date

Charity name: Village Hall Stretton-on-Fosse

Charity registration number: 523017

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The original conveyancing deeds of Stretton-on-Fosse village hall state it is for the purposes of physical and mental training and recreation and social, moral and intellectual development through the medium of public playing fields, reading and recreation rooms, library, lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the parish of Stretton-on-Fosse in the county of Warwickshire and its immediate vicinity without distinction of sex or of political or other opinions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide and maintain space for social, educational and recreational activities to the inhabitants of the parish of Stretton-on- Fosse and the surrounding areas.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The purpose and objectives stated above are based on the guidance issued by the Charity Commission and local needs.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The Trustees of Stretton-on-Fosse Village Hall and the Stretton-on-Fosse Village Hall Management Committee are all volunteers. They encourage other volunteers to help with a wide range of tasks so that the hall may be used to its full potential for the benefit of the local community. They are committed to involving volunteers directly to: •contribute to the running and maintenance of the hall •ensure the trustees and management committee are responsive to the needs of our users •provide different skills and perspectives •offer volunteering participation by all •offer opportunities to develop and learn new skills.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our aims for 2024 were: To undertake a major internal refurbishment of the hall as follows: •To insulate the main hall space, the meeting room and the kitchen area •To redecorate the interior of the hall and to improve the soft furnishings in the meeting room •To improve lighting in the kitchen We also aimed to •promote and hold activities in the hall available for all age-groups, including holding community soup lunches over winter to provide a social event for villagers •To complete the move to a fully- online booking system •To manage the hall on a daily basis (allowing for a period of closure for refurbishments as outlined above to take place) Our main achievements for 2024 were: •A major internal refurbishment to the hall was undertaken: the main hall, meeting room and kitchen area were fully insulated. This has significantly reduced energy wastage through heat loss through the walls and roof; reduced the electricity overheads for the hall and hall users alike and increased the ambient comfort of all hall users •The lighting in the kitchen was improved by installation of bulkhead lighting making the area more user-friendly. •The heating system of the hall remains unchanged, but users should benefit from efficiencies due to the insulation works. •The internal areas of the hall were redecorated throughout bringing a much-needed freshness to the space,

increasing the feelings of positive wellbeing of hall users • New tub chairs were purchased for the committee room, creating a space that was more social, comfortable and pleasant to be in. • A new dishwasher was installed to replace the previous one which was not suitable for mending. • The online booking system was integrated into the village website and is now working successfully. • Running community Soup Lunches over the winter months which proved a very popular social occasion amongst the more elderly residents of the village. • Facilitating the continuation of running of recreational groups such as Toddler group, Pilates and fitness groups, dance groups and orchestra groups

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Feedback to the trustees indicate that insulation of the hall has made a significant difference to the comfort and general experience of the hall users. The hall encourages people of all ages to attend the varied community events run at the hall and to produce a comfortable, functional venue for hire.
Performance of fundraising activities against objectives set	Para 1.41	Fundraising through holding events and through the award of a Green Shoots Grant have enabled us to cover the costs of the refurbishment and has helped maintain a budget surplus
Investment performance against objectives	Para 1.41	N/A
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We have run the hall finances within the agreed budge, leaving a surplus and a sustainable position
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We hold reserves within our current account to meet capital expenditure for one year; for short-term emergencies and unexpected events to the hall and play area (land and fencing only); for further expected works on the building.
Amount of reserves held	Para 1.22	£15,000
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	•Hire Charges •Fundraising through sale of apple juice and cake sales •Fundraising through community events •Charges for supplying EV charging point •Donations
Investment policy and objectives including any social investment policy adopted	Para 1.46	N/A
A description of the principal risks facing the charity	Para 1.46	Reduction in use of the hall by private hirers, reducing source of funding Lack of volunteers for management committee and trustee positions
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Conveyance 10thOctober 1946
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected or appointed to serve for a 5 year term of office by the trustees or the management committee. Appointees are ratified at the AGM held in March.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	• Booking policy • Bullying and harassment policy and procedures • Data Protection policy • Health and Safety • Complaints policy and procedures • Financial reserves policy and procedures • Privacy policy • Safeguarding policy and procedures • Terms and Conditions of Hire
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trustees oversee the governance of the hall. They comprise 5 members who must reside within the parish of Stretton-on-Fosse. Officers are: •Chair •Secretary •Charity Commission account administrator. The hall is run by the management committee currently comprises elected officer members who must reside in the parish of Stretton-on-Fosse and general members who are representatives of regular groups/users of the hall. Current officers:

		•Chair (joint) •Secretary •Treasurer •Booking secretary
Relationship with any related parties	Para 1.51	The village hall is a stand-alone charity. The hall is freehold. The village hall hosts an EV charging point and associated electrical distribution infrastructure. These remain the property of the Parish Council, which is responsible for maintenance, insurance and upkeep but gifts the surplus income to the VH and has also underwritten the costs of electricity consumed if the charging contract doesn’t cover it.
Other

Reference and Administrative details

Charity name	Village Hall Stretton-on-Fosse
Other name the charity uses	Stretton-on-Fosse Village Hall
Registered charity number	523017
Charity’s principal address	14 The Green Stretton on Fosse Moreton in Marsh Gloucestershire GL56 9SQ

Names of the charity trustees who manage the charity

1 2 3 4 5 6	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Simon Bayliss	Chair
	Jon Holdback
	Debbie Whittaker
	Anna Pike	Charity Commission account administrator
	Louise Dews

7

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations Declarations

The trustees declare that they have approved the trustees’ report above. The trustees declare that they have approved the trustees’ report above.

Signed Signed on on behalf of the charity’s trustees behalf of the charity’s trustees

Signature(s) Anna Pike Full name(s) Full name(s) | Simon Bayliss Simon Bayliss / Anna Pike Position (eg Secretary, Position (eg Secretary, | Chair Chair Administrator Administrator Chair, etc) Chair, etc) Date 10/10/25

STRETTON-ON-FOSSE VILLAGE EALL SUMMARY OF ACco￿s FOR TEE YEAR ENDED 31 DECEMBER 2024 2024 2023 SOLAR PANELS ACCOUNT Balance at Barclays Bank at l January 2024 8,951.66 8,048 Add Generation'alld Export ReceÉpts Bank Interest 1.833.47 139.17 824 79 10,924.30 360.00 8,951 Deduct Pa￿ellt- Stt7rford Building Control Balance at Barclays Bank at 31 De¢emb¢r 2024 10.564.30 MAtN ACCOUNT Balance at Barclays Bank &4 January 2024 Deduct Excess of Expenditure over Income for the year Add Excess of IncoEne over Expenditure 37,906.65 24,467.31 31,032.33 13,439.34 Balarice at Barclays Bank at 31 December 2024 6.874.32 J7 906 65 These accounts have been prepared from the banking records and the invoices re￿tItig to both receipts and pa)TrerAts maintsined by Mrs. Sanice Fuller-Keill and independ¢ntly ch¢¢ked by J. C. Horseman. . Hors¢mati A.C.G. ..202

sTRE￿ON-0.￿-FOSSE VILLAGE HALL RECEIPTS A￿L PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECETrtBER 2024 2023 2024 RECEIPTS Hall Bookings DonationslFundraising Grant- W.C.C. (Green Shoots) El¢¢tricity Meter E.V. Charger 6,180 13,766 5,073.40 1,082.50 25,000.00 202.00 1,020.05 i17 669 21132 TOTAL RECEIPTS 32 377.95 PAYMENTS Retumed Deposits Heat and Light Cleaning (including materials). Water Rates Non Domestic Rates General Expenses Insurance Repairs Improvements Accountancy Charges Defibrillator 1,017 1,457 779 476 514 1,763 796 656 200 35 199.50 1,430.51 573.42 637.69 544.01 2,344.82 827.51 4,584.14 51,969.68 35.00 264.00 7 693 TOTAL PAYMENTS 63.410.28 13,439 Excess of Income over Expenditure Excess of Expenditure over Income 31,032.33

STRETTON-ON-FOSSE VILLAGE HALL NOTES TO THE ACcOU￿s FOR THE YEAR ENDED 31 DECETrtBER 2024 -Generdl Expenses" include the following:_ Paint Curfain Poles and Paint Table Advert in Parish Magazine Dishwasher Repairs Tree Surgery 177.50 225.97 125.00 140.00 112.80 990.00 "Repairs" include the following.'- Fire Extinguishers Electrical Repairs Electrical Repairs Electric Meter Repairs Paths Mainten*e 339.87 2,904.00 711.60 72.00 556.67 "Improvements" include the foRlowing:" Flooring Repairs Tub Chairs Window Repairs Dishwasher Insulation 120.00 258.00 201.48 1,255.99 50,134.21 4. Some of the original investtnents in the "Solar Panels Accounv, remain.

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees VILLAGE HALL STREThON-ON-FOSSE On accounts for the year ended 2024 Charity no (if any) 523017 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended si 112 1211-114. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent l am qualified to examiner's statement undertake the examination by being a qualified member of DRS&RaR￿￿f- THE Tr.4E 1.4F_L I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (OtheTrt￿t -tt15Cb￿) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Td r-_ Signed: Date: ILk, l(J.l% Name: ()rt£-&M*k.V Relevant professional qualification(s) or body (if any): 1-4 Gov&A 14JS I li. AW IER Oct 2018