## **Trustees’ Annual Report for the period** **From 01.01.2024 Period start date To 31.12.2024 Period end date** ## **Charity name: Village Hall Stretton-on-Fosse** ## **Charity registration number: 523017** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The original conveyancing deeds of
Stretton-on-Fosse village hall state it is for
the purposes of physical and mental
training and recreation and social, moral
and intellectual development through the
medium of public playing fields, reading
and recreation rooms, library, lectures,
classes, recreations and entertainments or
otherwise as may be found expedient for
the benefit of the inhabitants of the parish
of Stretton-on-Fosse in the county of
Warwickshire and its immediate vicinity
without distinction of sex or of political or
other opinions.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and
1.19|To provide and maintain space for social,
educational and recreational activities to
the inhabitants of the parish of Stretton-on-
Fosse and the surrounding areas.| |Statement confirming
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|The purpose and objectives stated above
are based on the guidance issued by the
Charity Commission and local needs.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social
investment including
program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|The Trustees of Stretton-on-Fosse
Village Hall and the Stretton-on-Fosse
Village Hall Management Committee
are all volunteers. They encourage
other volunteers to help with a wide
range of tasks so that the hall may be
used to its full potential for the benefit of
the local community. They are
committed to involving volunteers
directly to:
•contribute to the running and
maintenance of the hall
•ensure the trustees and
management committee are
responsive to the needs of our
users
•provide different skills and
perspectives
•offer volunteering participation by
all
•offer opportunities to develop
and learn new skills.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|**Our aims for 2024 were:**
To undertake a major internal
refurbishment of the hall as follows:
•To insulate the main hall space,
the meeting room and the
kitchen area
•To redecorate the interior of the
hall and to improve the soft
furnishings in the meeting room
•To improve lighting in the kitchen
We also aimed to
•promote and hold activities in the
hall available for all age-groups,
including holding community
soup lunches over winter to
provide a social event for
villagers
•To complete the move to a fully-
online booking system
•To manage the hall on a daily
basis (allowing for a period of
closure for refurbishments as
outlined above to take place)
**Our main achievements for 2024**
**were:**
•A major internal refurbishment to
the hall was undertaken: the
main hall, meeting room and
kitchen area were fully insulated.
This has significantly reduced
energy wastage through heat
loss through the walls and roof;
reduced the electricity overheads
for the hall and hall users alike
and increased the ambient
comfort of all hall users
•The lighting in the kitchen was
improved by installation of
bulkhead lighting making the
area more user-friendly.
•The heating system of the hall
remains unchanged, but users
should benefit from efficiencies
due to the insulation works.
•The internal areas of the hall
were redecorated throughout
bringing a much-needed
freshness to the space,| increasing the feelings of positive wellbeing of hall users • New tub chairs were purchased for the committee room, creating a space that was more social, comfortable and pleasant to be in. • A new dishwasher was installed to replace the previous one which was not suitable for mending. • The online booking system was integrated into the village website and is now working successfully. • Running community Soup Lunches over the winter months which proved a very popular social occasion amongst the more elderly residents of the village. • Facilitating the continuation of running of recreational groups such as Toddler group, Pilates and fitness groups, dance groups and orchestra groups **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Feedback to the trustees indicate that
insulation of the hall has made a
significant difference to the comfort and
general experience of the hall users.
The hall encourages people of all ages
to attend the varied community events
run at the hall and to produce a
comfortable, functional venue for hire.| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|Fundraising through holding events and
through the award of a Green Shoots
Grant have enabled us to cover the
costs of the refurbishment and has
helped maintain a budget surplus| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|We have run the hall finances within the
agreed budge, leaving a surplus and a
sustainable position| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserves within our current
account to meet capital expenditure for
one year; for short-term emergencies
and unexpected events to the hall and
play area (land and fencing only); for
further expected works on the building.| |Amount of reserves held|Para 1.22|£15,000| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially
in deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|•Hire Charges
•Fundraising through sale of
apple juice and cake sales
•Fundraising through community
events
•Charges for supplying EV
charging point
•Donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the
principal risks facing the
charity|Para 1.46|Reduction in use of the hall by private
hirers, reducing source of funding
Lack of volunteers for management
committee and trustee positions| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal charter)|Para 1.25|Conveyance 10thOctober 1946| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Trust| |Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled to
appoint one or more
trustees|Para 1.25|Trustees are elected or appointed to
serve for a 5 year term of office by the
trustees or the management committee.
Appointees are ratified at the AGM held
in March.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|•
Booking policy
•
Bullying and harassment policy and
procedures
•
Data Protection policy
•
Health and Safety
•
Complaints policy and procedures
•
Financial reserves policy and
procedures
•
Privacy policy
•
Safeguarding policy and procedures
•
Terms and Conditions of Hire| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|The Trustees oversee the governance
of the hall. They comprise 5 members
who must reside within the parish of
Stretton-on-Fosse.
Officers are:
•Chair
•Secretary
•Charity Commission account
administrator.
The hall is run by the management
committee currently comprises elected
officer members who must reside in the
parish of Stretton-on-Fosse and general
members who are representatives of
regular groups/users of the hall.
Current officers:| |||•Chair (joint)
•Secretary
•Treasurer
•Booking secretary| |---|---|---| |Relationship with any
related parties|Para 1.51|The village hall is a stand-alone charity.
The hall is freehold.
The village hall hosts an EV charging
point and associated electrical
distribution infrastructure. These remain
the property of the Parish Council,
which is responsible for maintenance,
insurance and upkeep but gifts the
surplus income to the VH and has also
underwritten the costs of electricity
consumed if the charging contract
doesn’t cover it.| |Other||| ## **Reference and Administrative details** |Charity name|Village Hall Stretton-on-Fosse| |---|---| |Other name the charity
uses|Stretton-on-Fosse Village Hall| |Registered charity number|523017| |Charity’s principal address|14 The Green
Stretton on Fosse
Moreton in Marsh
Gloucestershire
GL56 9SQ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Simon Bayliss|Chair||| ||Jon Holdback|||| ||Debbie Whittaker|||| ||Anna Pike|Charity
Commission
account
administrator||| ||Louise Dews|||| |||||| 7 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** > Declarations **Declarations** > **The trustees declare that they have approved the trustees’ report above.** The trustees declare that they have approved the trustees’ report above. > **Signed** Signed on **on behalf of the charity’s trustees** behalf of the charity’s trustees **Signature(s)** Anna Pike **Full name(s)** Full name(s) | Simon Bayliss Simon Bayliss / Anna Pike **Position (eg Secretary,** Position (eg Secretary, | Chair Chair Administrator Administrator **Chair, etc)** Chair, etc) **Date** 10/10/25 STRETTON-ON-FOSSE VILLAGE EALL SUMMARY OF ACco￿s FOR TEE YEAR ENDED 31 DECEMBER 2024 2024 2023 SOLAR PANELS ACCOUNT Balance at Barclays Bank at l January 2024 8,951.66 8,048 Add Generation'alld Export ReceÉpts Bank Interest 1.833.47 139.17 824 79 10,924.30 360.00 8,951 Deduct Pa￿ellt- Stt7rford Building Control Balance at Barclays Bank at 31 De¢emb¢r 2024 10.564.30 MAtN ACCOUNT Balance at Barclays Bank &4 January 2024 Deduct Excess of Expenditure over Income for the year Add Excess of IncoEne over Expenditure 37,906.65 24,467.31 31,032.33 13,439.34 Balarice at Barclays Bank at 31 December 2024 6.874.32 J7 906 65 These accounts have been prepared from the banking records and the invoices re￿tItig to both receipts and pa)TrerAts maintsined by Mrs. Sanice Fuller-Keill and independ¢ntly ch¢¢ked by J. C. Horseman. . Hors¢mati A.C.G. ..202 sTRE￿ON-0.￿-FOSSE VILLAGE HALL RECEIPTS A￿L PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECETrtBER 2024 2023 2024 RECEIPTS Hall Bookings DonationslFundraising Grant- W.C.C. (Green Shoots) El¢¢tricity Meter E.V. Charger 6,180 13,766 5,073.40 1,082.50 25,000.00 202.00 1,020.05 i17 669 21132 TOTAL RECEIPTS 32 377.95 PAYMENTS Retumed Deposits Heat and Light Cleaning (including materials). Water Rates Non Domestic Rates General Expenses Insurance Repairs Improvements Accountancy Charges Defibrillator 1,017 1,457 779 476 514 1,763 796 656 200 35 199.50 1,430.51 573.42 637.69 544.01 2,344.82 827.51 4,584.14 51,969.68 35.00 264.00 7 693 TOTAL PAYMENTS 63.410.28 13,439 Excess of Income over Expenditure Excess of Expenditure over Income 31,032.33 STRETTON-ON-FOSSE VILLAGE HALL NOTES TO THE ACcOU￿s FOR THE YEAR ENDED 31 DECETrtBER 2024 -Generdl Expenses" include the following:_ Paint Curfain Poles and Paint Table Advert in Parish Magazine Dishwasher Repairs Tree Surgery 177.50 225.97 125.00 140.00 112.80 990.00 "Repairs" include the following.'- Fire Extinguishers Electrical Repairs Electrical Repairs Electric Meter Repairs Paths Mainten*e 339.87 2,904.00 711.60 72.00 556.67 "Improvements" include the foRlowing:" Flooring Repairs Tub Chairs Window Repairs Dishwasher Insulation 120.00 258.00 201.48 1,255.99 50,134.21 4. Some of the original investtnents in the "Solar Panels Accounv, remain. Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees VILLAGE HALL STREThON-ON-FOSSE On accounts for the year ended 2024 Charity no (if any) 523017 Set out on pages I report to the trustees on my examination of the accounts of the above charity {'the Trust") for the year ended si 112 1211-114. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent l am qualified to examiner's statement undertake the examination by being a qualified member of DRS&RaR￿￿f- THE Tr.4E 1.4F_L I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (OtheTrt￿t -tt15Cb￿) which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Td r-_ Signed: Date: ILk, l(J.l% Name: ()rt£-&M*k.V Relevant professional qualification(s) or body (if any): 1-4 Gov&A 14JS I li. AW IER Oct 2018