Charity registration number 522998 SHOTTERY MEMORIAL HALL ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024
SHOThERY MEMORIAL HALL LEGAL AND ADMINISTRATIVE INFORMATION Trustee5 Mr David Haines Mr Neville Rose Mrs Elizabeth Flavell-smith {Appointed 19 November 20241 (Appointed 20 February 20241 (Appointed 20 February 2024) (Appointed 20 February 2024) (Appointed 20 February 20241 Mr Gabriele Zaffignani MrAnthony Mclsaac Mr Colin Reed Mrs Roseann Torley Charity number 522998 Prlnclpal addre55 Hathaway Lane Stratford upon Avon Warwickshire CV37 98L Independent &¥aminer TC Group Celixir House Stratford Business & Technology Park Innvoation Way, Banbury Road Stratford upon Avon Warwickshire CV37 7GZ
SHOTTERY MEMORIAL HALL C014TENTS Page Trustee5 report Independent examiner's report 5tstement of financial activities Balance sheet Notes to the financial statements 6-14
SHortERY MEMORIAL HALL TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their annual report and financial statements for the year ended 31 December 2024. The fi'nancial ststements have been prepared in accordance with the accounting policies set out in note I to the financial statements and comply with the charity's [governing documentl, the Charities Att 2011 and "Accounting and Reporting by Charities= Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FF6 1021" (effective l January 2019). Objertives and artivities Shottery Memorial Hall provides facilities for use by local organisation and general public. Significant artivities Facilitie5 are used by the local school, orchestra. health, sports and dance groups, family and youth support groups etc. The Shottery Youth Theatre performs at the hall and there are many special events such as wedding receptions, birthday parties and concerts, including use of the licensed bar. The hall committee uses the hall for its meetings and for fund raising events such as a summer fete or 8ames evening. The hiring of the hall has recovered since Covid-19. and there are now up to 30 regular hirers, a5 well as frequent one-off events. Public benefit The trustees confirm they have complied with their duty under Section 4 of the Charities Act 2011 to have regard to the Charity Commissions general guidance on public benefit. Ongoing efforts to improve insulation and reduce energy costs has 311owed the trustees to keep hirer rates in 2024 to the same levels 35 2023, despite the significant increase in energy unit Costs. Volunteers Shottery Memorial Hall utilises volunteers to assist in our work. Financial review The trustees have a policy of maintaining sufficient reserves to cover twelve months of expenditure required for charitable activities. in additr.on to savings to invest in future building improvement5. During the year the charity's total incoming resources were £76,60112023 . £80,495), expenditure for the year was £32,30612023 . £35.4481 and gain on investments were £42112023 £5941. The charity's total funds at the year end of the period was £410,45112023 . £365.7351. The trustees have a strategic and operational plan in place to ensure financial stsbility. Plans for future periods The work to improve the insulation of windows and doors is largely completed, with only the Velux windows in the Art Studio outstanding. In 2024 major electrical work wa5 undertaken to reduce the ongoing electricity costs. and to prepare for the installation of 501ar panels in 2025. The committee agreed in December 2024 to install solar power. and to begin major upgrades to the Fating, as way of reducing ener8y Costs, bringing the electrical system up to current standards. and to provide a major improvement for hirers of the hall. Further upgrades have been agreed to improve the accessibility for wheelchair users to the Youth Centre, better hall signage, greater coverage of CCTV in the car park. as well as a range of minor improvements and repairs to the building and infrastructure to enhance the safety and convenience of hall users.
SHOThERY MEMORIAL HALL TRUSTEES REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Structure. governance and management The charity is a is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity is constituted as a Trust, and its activities are governed by Deed of Gift, dated 1st July 1949. The charity was granted charitsble status on 1st Ortober 1963. The trustees who served during the year and up to the date of signature of the financial statements were= D Haines N Rose E Flavell-smith G Zaffignani Mr Anthony Mclsaac Mr Colin Reed Roseann Torley (Appointed 19 November 2024} (Appointed 20 February 20241 (Appointed 20 February 20241 (Appointed 20 February 2024) (Appointed 20 February 2024) Recruitment and appointment of new trustees Trustees are appointed by the existing Management Committee consisting of up to twelve members. New trustees are briefed of their responsibilities under charity law, and the charity's governing document5, the committee and decision making process, the business plan and recent fi'nancial performance of the charity. The committee has appointed new trustee5 in 2024, to bring the total to 7. Further trustees are bang sought. in particular those with time to commit to the daily running of the Hall. As a preference, new trustees are resident5 of Shottery, and more female trustees would be welcome. Organisational structure According to the Deed of Gift. the charity is administered by the Management Committee, which 15 at the same time the Board of Trustees. The committee meets to review activities and approve future plan5. As up to 3 of the trustees also provide professional services to the Hall through their companies (cleaning, facilities management and business management), service agreements have been put in place to ensure the correct governance and oversight, according to the Charity Commission guidelines. The trustees report was approved by the Board of Trustees. D Haines Trustee Date- .1510412025................-..-..-..........
SHOThERY MEMORIAL HALL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHOThERY MEMORIAL HALL I report to the trustees on my examination of the financial statements of Shottery Memorial Hall (the charity) for the year ended 31 December 2024. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Att 2011 (the 2011 Act). I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Dirertion5 given by the Charity Commission under section 145151{b} of the 2011 Act. Independent examlner's statement Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparinE their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on l April 2005 which is referred to in the extant regulations but has now been withdrawn. l understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after I January 2015. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act,. or the financial statements do not accord with those records,. or the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2W8 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. TC Group Celixir House Stratford Business & Technology Park Innovation Way. Banbury Road Stratford-upon-Avon Warwickshire CV37 7GZ United Kingdom Dated.. 29 April 2025
SHofTERY MEMORIAL HALL STATEMENT OF FINANCIAL AcfiviTIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 Unrestricted funds 2024 Unrestrirted funds 2023 Note5 Income from: Charitable activities Investments 74,452 2.149 80,096 399 Total income 76.601 80,495 Expenditure on.. Charitable activities Other expenditure 32,306 35,369 79 io Total expenditure 32.306 35,448 Net gains/llossesl on investments li 421 594 Net income and movement in funds 44.716 45.641 Reconciliation of funds: Fund balances at l January 2024 365,735 320,094 Fund balances at 31 December 2024 410,451 365,735 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
SHOTTERY MEMORIAL HALL BALANCE SHEET AS AT31 DECEMBER 2024 2024 2023 Notes Fixed assets Tangible assets Investments 13 224,961 32,485 218.607 7,064 14 257,446 225,671 Current assets Stocks Debtors Cash at bank and in hand 15 16 596 410 IS,676 123.978 3.736 148,673 153,005 140.064 Net current assets 153,005 140,064 Total assets less current liabilities 410,451 365,735 Net as5et5 excluding pension liability 410,451 365.735 The funds of the charity Unrestricted funds 410.451 365,735 410.451 365,735 The financial statements were approved by the trustees on ..1510412025............. Mr Colin Reed Trustee
SHoERy MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 Accounting policie5 Charity infomiation Shottery Memorial Hall is an unincorporated charwty. 1.1 Accounting comiention The financial statements have been prepared in accordance with the charity's Igoverning documentl. the Charities Act 2011, FRS 102 "The Financial Reporting Stsndard applicable in the UK and Republic of Ireland" I'FRS 102,1 and the Charities SORP "Accounting and Reporting by Charities-. Statement ol Recommended Practice applicable to charities preparing their accounts in accordance with the Financol Reporhng Standard applicable in the UK and Republic of Ireland IFRS 102)" (effective l January 20191. The charity is a Public Benefit Entity as defined by FRS 102. The charity has tsken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows. The financial statements have departed from the Charities {Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement ol Recommended Practice which is referred to in the Regulations but which has since been withdrawn. The linancial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statement5 have been prepared under the historical c05t convention, [modified to include the revaluation of freehold properties and to include investment properkne5 and certain financial instruments at fair value]. The principal accountin8 policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the fi'nancial statements. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted fund5 are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity. 1.4 Income Income is recognised when the charity is legally entitled to it after any performance conditions hwe been met, the amounts can be measured reliably. and it is probable that income will be received.
SHorrERY MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Accounting policies (Continuedl Cash donations are recognised on receipt. Other donations are recogni5ed once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Le8acies are recognised on receipt or otherwise if the charity has been notified of an impending distribution. the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic befit to a third party, it is probable that a transfer of economic benefits will be required in settlement. and the amount of the obligation can be measured reliably. Expenditure is classified by artivity. The costs of each attivity are made up of the total of dIrt costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributaIe to single activity are allocated direttly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those attwities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured at C05t and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets le55 their residual values over their useful lives on the following bases- Long leasehold Fixtures and tittings Improvements to property not depreciated 25% reducing balance not depreciated The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset. and is recognised in the statement of financial activities. 1.7 Fixed asset investments Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net incomellexpenditurel for the year. Transaction costs are expensed as incurred. 1.8 Impairment of fixed assets At each reporting end date. the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the imlrMent loss lif any).
SHOTTERY MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR EAIDED 31 DECEMBER 2024 Accounting policies (Continued) 1.9 Stocks Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and. where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost. Net realisable value is the estimated selling price less all estimated costs of completion and cost5 to be incurred in marketing, selling and distribution. 1.10 Cash and cash equivalents Cash and cash equivalents include cash in hand. deposits held at call with banks, other short-term liquid investments with original maturities of three months or less. and bank overdraft5. Bank overdrafts are shown within borrowings in current liabilitr"es. 80sicfinonciol assets Basic fTrnancial assets, which include debtors and cash and bank balances. are initially measured transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unle55 the arrangement constitutes a financing transaction. where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. Basicfinanciol liabilities Basic financial liabilities. including creditors and bank loans are initially recognised at transaction price unle55 the arrangement constitutes a financing transaction. where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities cla55ih.ed as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost. using the effective interest rate method. Trade creditors are obligations to pay for goods or seiceS that have been acquired in the ordinry course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as noTrcurrent liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost usingthe effective interest method. Derecognition offinancial liabilities Financial liabilities are defecognised when the charitls contrartual obligations expire or are discharged or cancelled.
SHOTTERY MEMORIAL HALL NOTES TO THE FINANCIAL STATEMEKfs (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements. estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlyin8 assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects cnly that period. or in the period of the revision and future periods where the revision affects both current and future periods. Income from charitable artivitie5 Unrestricted funds 2024 Unrestrirted funds 2023 Shottery Youth Theatre Grants 336 3.071 1,243 2.000 1,500 2,969 1.208 1,850 Performance income Performance raffle and tuck Membership Shottery Memorial Hall General Fund Income from bar Coin meters - light and heat Summer Fete Letknngs 3.312 1,969 6,490 831 782 64,466 62,521 74,452 80.096 Income from investment5 Unrestrirted Unrestrirted funds funds 2024 2023 Interest receivable 2,149 399
SHorrERY MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Expenditure on charitable activities Shottery Shottery Youth Memorial Theatre Hall General Fund 2024 Totsl Shottery Shottery Youth Memorial Theatre Hall General Fund 2023 Total 2024 2024 2023 2023 Direct costs Depreciation and impairment Rates and water Insurance Light and heat Telephone, equipment and IT Postage and stationery Website costs Sundries 1.040 1,951 2,462 5,867 1.040 1,951 2,462 5,985 1,407 4,585 7,266 1.407 4.585 7,331 65 118 717 467 717 467 612 418 612 418 626 198 626 775 808 278 808 449 577 171 Repairs and renewals Costumes, props, makeup etc Licences and subscriptions Tuckshop Hall hire and set up costs Cleaning Tax 1,448 3,916 3,916 1.341 1.341 852 852 823 823 766 766 342 342 377 377 1.275 1.275 4,942 1.830 1.830 6,324 2,237 600 4,942 6,324 2.237 600 Hirer refunds Donations 105 105 900 9(10 1,450 2.328 449 Business management Bar stock costs Bar running costs Bad debts 1,450 2.328 449 1.537 798 1.537 798 11451 {1451 2.213 2,213 5.684 25.482 31.166 4.378 30.797 35.175 Share of support and governance costs (see note 61 Governance 1,140 1,140 194 194 5.684 26,622 32,306 4,378 30,991 35,369 Analysis by fund Unrestricted funds 5,684 26.622 32,306 4,378 30,991 35,369 10-
SHoERy MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Support costs allocated to activities 2024 2023 Governance costs 1.140 194 Analysed between: Shottery Memorial Hall General Fund 1,140 194 Net movement in funds 2024 2023 The net movement in funds is stated after chargin8/{crediting}: Fees payable for the independent examination ofthe charity's financial statements Depreciation of owned tangible fixed assets Loss on disposal of tangible fixed assets 1,140 194 1,040 79 Trustees Trustees, remuneration and benefits There were no trustees. remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2023. Trustee's expenses There were no trustees, expenses paid for the year ended 31 December 2024 nor for the year ended 31 December 2023. Trustees. services During the year Trustees provided the charity with services on normal commercial term5 totalling £6,392. This was within the total budgeted and approved by the committee of £8,OCKJ. Employees The average monthly number of employees during the year was- 2024 Number 2023 Number Total There were no employees whose annual remuneration w35 more than £60,000. 11
SHOThERY MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR EAIDED 31 DECEMBER 2024 10 Other expenditure Unrestrtrcted Unrestrirted funds funds 2024 2023 Net loss on disposal of tangible fixed assets 79 11 Gains and losses on investments Unrestrirted Unrestricted funds funds 2024 2023 Gainslllossesl arising on- Revaluation of investments 421 594 12 Taxation The charity is exempt from taxation on its attivities because all its income is applied for charitable purposes. 13 Tangible fixed assets long leasehold FIxleS andlmprovements to ttin8S property Total Cost At l January 2024 Additions 144,576 14,876 74,031 6.354 233,483 6,354 At 31 December 2024 144.576 14.876 80.385 239.837 Depreciation and impairment At l January 2024 14,876 14,876 At 31 December 2024 14.876 14.876 Carrylng amount At 31 December 2024 144,576 80,385 224,961 At 31 December 2023 144,576 74,031 218,607 12-
SHoERy MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 14 Fixed asset investments Listed investments Cost orvaluation At l January 2024 Additions Valuation changes 7,064 25,OC(I 421 At 31 December 2024 32,485 Carrying amount At 31 December 2024 32.485 At 31 December 2023 7.064 Cost or valuation at 31 December 2024 is represented by.. Listed investments Valuation in 2018 Valuation in 2019 Valuation in 2020 Valuation in 2021 Valuation in 2022 Valuation in 2023 Valuation in 2024 Addition 2024 Cost 116 979 292 909 -851 594 421 25,000 5,025 15 Stocks 2024 2023 Raw materials and consumables 596 410 13-
SHOTTERY MEMORIAI HALL NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 16 Debtors 2024 2023 Amounts falling due within one year: Trade debtors 3,736 15,676 17 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestritted funds by the trustees for specific purposes. At l January 2024 Incoming resource5 Resources expended Gains and losses At31 December 2024 General funds 365,735 76,601 (32,3061 421 410,451 Previous year: At l January 2023 Incoming resources Resources expended Gains and 105ses At31 December 2023 General funds 320.094 80.495 {35.4481 594 365,735 18 Related party transactions There were no disclosable related party transactions during the year12023- none). 14-