BARNACLE VILLAGE HALL
Chair’s Report 11.1.2022
Last year I commenced this report referring to the extraordinary year we had all experienced in relation to the Covid pandemic. A year later and the pandemic is still with us but fortunately we are learning to live with the virus which is why we are back to having an actual AGM as opposed to reports being circulated via email to villagers.
More than ever I am so grateful to be part of a fantastic team of enthusiastic volunteers, who give up their time to organise a wide range of events for all members of our community. The events that were able to put on as normality resumed during the last reporting year included:
A free event in August to welcome people back to the village hall which included a hog roast followed by a fantastic night of hip swivelling entertainment with Elvis and his band. The Flower and Produce Day in September saw a welcome return with the exhibiting, prizes and auction making for an enjoyable day. The popular coffee mornings continued on Tuesday's with our older residents in particular supporting this event and enjoying the interaction with their fellow residents.
A very special event took place on October 9[th] to celebrate 100 years of the Barnacle Village Memorial Hall being established. A subsidised three course dinner was followed by speeches by two of the current trustees of the hall. Homage to the fact that the hall came into existence as an alternative to a conventional war memorial was marked with a delegation from The Royal British Legion with standard bearers and pipers. Father Andrew Coleman read the names from the roll of honour and re-dedicated the memorial board and the formalities were concluded with The Last Post and Reveille. The evening continued with The Gershwin Gang and dancing! For all those who attended I am sure this will be an event that will life long in the memory.
Unfortunately several of our annual events were unable to take place because of the pandemic in 2020/ 2021. These included our Curry and Comedian Nights, Ascot Day, Bonfire Night, the senior citizens Christmas Lunch and pantomime, The Christmas Carols and New Year’s Eve .
Improvements to the hall this year has been somewhat curtailed but we have still managed to repair the footpath, gates and fencing, the hall flooring, various plumbing issues, purchase a new lawnmower and card reading machine for the bar.
It should also be noted that we have been fortunate to obtain a significant government grant to cover the loss of revenue through not being able to open during the lockdown. This has contributed to a healthy bank balance and subsidising several events.
Leanne did a fantastic job in staffing the bar for most functions. Terry and Kay also put a great deal of time and effort purchasing drinks and restocking the shelves to enable bars to be run successfully, so many thanks for doing such a great job. Kerry, who cleans for several people in the village has now taken on the role of cleaner for the hall and is doing a great job.
Myra is our licensee, looks after the bar accounts and continues to keep the village informed of events with her design skills. Kathy, who is not on the committee, looks after the bookings for the hall and her hard work in fulfilling this role so admirably is greatly appreciated. Lynda, Brian, Maureen, Chris, Viv, Teresa and Daphne have all been on various sub-committees to organise and sell tickets for a range of events and I thank you all for your valuable contributions. Cordelia is our secretary as well as helping organise events. Steve is our longest serving committee member and continues to keep our accounts in good order. Again many thanks for all the committee’s efforts in making those events which could take place happen.
Finally I would request if there are any volunteers out there who would be willing to join our committee meetings on the second Monday of the month to please come and join us and
Contribute to being part of this wonderful village organisation.
Ian Dewis
BARNACLE VILLAGE HALL FINANCIAL STATEMF.YTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 PAUL CASE & CO CHARTERED CERTIFIED AccouwfANTS
BARNACLE VILLAGE HALL ADMINISTIL4TIVE INFORMATION FOR THE YEAR ENDF.D 30 SF.PTF.MBER 2021 Registered Charity, Name Bama¢le Memorial Room Charity Number 522995 Charity Sialus Esiablished 18 February 1968 Principal Address Barnacle Vill8ge Hall Lower Road Bama¢l¢ Warwi¢kshire CV7 9l.D Tnislees Richard (irindal S¢epheii Rudge (Treasurer) Sarah Morbban Independent Accountants Paul Casc & Co S? Lei¢ester Street Bulkington Bedworth Warwickshire CVI?9NG Bankers HSBC 3A Queens Road Nun¢alon Wanvickshire CVII 5JL
BARNACLE VILLAC.E HALL TRUSTF.ES' ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 Mana ement The following trustees are involved in the management of the charity= Richard Grindal Stephen Rudoe Additionally, there is a manauement committec of volunteers who are also TnvolNed iii the management and administralion of all aspects of the charity. Structure and Goi'ernance The charity is constituted as a trust and its governing document is a conveyance dated 28 February 1968. Ob ectives and ActiTr"ities The charili, is a i'illage hall used for recreaiional activity by local people. Aehievevnellts and Perfonnallces The charitv achieved net incoming resources of £1 ? 054 compared to £4.872 lasl s'ear. The ttusiees are satislied with this result. Finan¢ial Rei'iew The accumulated funds of ihe charity are unrencIed funds of £201,5?3 and restricied funds of £?57 and at 30 Sepiember 2021 these totalled £201.780. Signed by S J Rudge on behalf of all the trustees 03 December 2021
INDEPEYDENT EXAMINF.RS' REPORT TO THE TRUSTEES OF BARNACLE VILLAGF. HALL FOR THE YEAR EfiDED 30 SEPTEMBER 2021 R¢s ¢tivc res nsibilities of twstees and exatniner The charitv s trustees are responsible for thc preparation of the accounts. The ¢harit} s Irustees consider that an audit is noi requiied for this N'ear under section 144 of the CharÉties Act 2011 (the Chiiriiies Act) and that an indepcndei)t examination 15 n¢¢d¢d. It is our responsibilit), to= examine the accounts under section 145 of th¢ Charities ACL to follow the pnKedures laid down in the general Directions given by the Charity CoEnFnissioii under section 145(5Xb) of the Charities Act. and to state M,hether parlicular matters have come to m¥ attention. Ilasis of indc cndcnt examiners stalement Our examination was carried oul in accordance with uenerdl Directions giN'en b), the Charity Commissiork. An examinaiion includes a rc% i¢1& of ihc accounting records kept by the charity and a omparison of the accounts presented with those r¢cords. It also includes consideration of anj unusual items or disclosures in ihe accounrs. and seeking explanations from th¢ trustees concerning any such matters. The procedur¢s undertakcn do not proN ide all the eiiidence ihat 0]d b¢ r¢quir¢d in an audi( and consequentlN' Eio opinion is given as to M,heiher the accounts present a -true and fair, view and the report is limited to ihosc Tnatters set out in the statement below. Inde ndenl examiners slateTnent In ¢onne¢iion with our exaFnination, no matter has come to our attention ( l } which gives us reasonable cause to IKlieve that in, anj material respect. the requirements= to keep accounting records in accordance i¥ith scetion l JO of the Charities Act- to prepare accolints w.hich accord with ihe ac¢ouniing re¢ords and Comply M'ith the accounting requirements of the Charities Act hae not been met: or (2) to which. in our opinion: attention should drdwn in order to enable a proper undersEanding of the accounts to be reached. Palll Case & Co Chartered Certified Aceountants 03 December 2021
BARNACLE VILLAGE HALL grATF.MENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SF.PTEI¥IBER 2021 2020 INCOMING RESOURCES Hall Flire Bar Sales Skiltles Functions Bonus Ball Donations Grants Raffles Interest Received 7,923 7.743 3,176 3.447 974 50 i 0.000 37 225 4.232 ?.030 840 69 974 150 19.051 33.575 TOTAL INCOMING RESOURCES 27,614 RESOURCES EXPENDED Rates Lighi and Heat Telephone Printin& Postage and Siaiionery Insurance Repairs and Renewals Garden and Play Area Maintenance 164 1,268 29 129 964 5.5?3 805 159 958 39 972 2,551 730 IF i Careiaker and Cleaning Expenses Bar Purchases Skittles ExrKnses Functions Expenses Licences Sundry Expenses Deprcciolion 1.604 1.363 612 6.007 1.670 3.168 86? 1.944 4.249 683 934 3.700 28.703 TOTAL RESOURCES EXPENDED 15,560 4,872 NET INCOMING RESOURCES 12,054 184.854 TOT.4L FUNDS BROUGHT FORWARD 189,726 189.726 TOTAL FUNDS CARRIED FORWARD 201,780
BARNACLE VILLAGE HALL BALANCF. SHEET AS A T 30 SEPTEMBER 2021 2020 FIXF.D ASSETS Tangible Assets 142,257 139.645 CURRENT ASSETS Stock Prcpayments Cash at Bank.. United Trust Bank National Savings and Inveslmenls HSBC Cash in Hand 2,742 1.522 3.146 5.240 6,372 13.412 ?3.045 436 16.493 13.508 25.247 317 47.529 63,951 CRLDITORS Amounts Falling Due Within One Y¢ar 60 1,816 47.469 NET CURRENT ASSET 62.135 189.726 NET ASSETS 201.780 FUNDS OF THf: CHARITY Unreslricted Funds Re51ricted Fuiids 189.469 257 201.523 257 189.726 201,780 Signed by S J Rudge on behalf of all the Irustees 03 December 2021
BARNACLE VILLAGE HALL NOTES TO THE ACCOIINTS FOR THE YEAR ENDED 30 SEvfEMBER 2021 Basis of Preparation These ac¢ounts have been prepared under the historical wsl convention and in accordanc¢ wilh.. The Statement of Recommended Prdclice: Accounting and Reporting by CharilTes preparing their accounts in accordance with the Financial R¢txTrrting Standard applicable in th¢ UK and Republic of Ireland (F RS 102) issued on 16 July 2014 The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) The Charities Act 2011. Accounting Policies Ineome Recogniiion of Income These ar¢ included in the Statemenl of Financial Aclivilies (SOFA) when.. Ihe charity becomes entitled to Ihe resources; it is more likely ihan not that th¢ trusie¢s %¥ill re1ve ihe resources- and the moneiary value Can b¢ measured wilh sufficient reliability. 01.1setting 'I'here has been no offsetting of assets and liabilities, or income and expenses. unless wuired or permitted by the l.-RS 102 SORP or FRS 102. l)onalions Donations are only included in the SOFA when the general in¢ome reco8niiion criteria are met. V(Iluntc¢r Hclp 'rhe Value of any voluntary help received is not included in the accounts but Is described in the trustees anniial report. Iiicome from Interest This is included in the accounts when receipt is probable and Ihe amount receivable can be measured reliably. ExpeDditure and Liabilities Liability Recognition Liabilities are recognised where it is more likely than noi that there is a legal or constructive obligation committing the Charity lo pa), out resources and the amount of the obligation can be measured with reasonable certainty. Creditors The charity has creditors which are measured at settlement amount51¢5s any trnde discounts.
BARNACLE VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Assets Tangible fi.xed assets for use b}. charity These are ¢#pitalised if the). can be used for mott than one year Thev are N'alued at cost The depreciation rates and methods used are disclosed itt thc notes %io¢ks Stocks held for sale as part of non-charitable trade are tneasured at the I0,cr or cost or net realisable value. Debtors Dcbiors are measured on initial recognition at settlement amount after any trdde discounts or amount advanced by the charity. Subsequentl), they are Yneasured at the cash or other consideration e.%]cted to be received. Details of Certain Items of Expenditure Fees for the ¢xaminalion ofthe accounts Independent examiner s fees for the year 'ere nil (2020 nil). Tangible Fixed Assets and Depreciation Depreciation is provided on all tangible fixed asseis. other than frechold land, at rates calculatcd to rIte off the cost, less estiEnat¢d rcsidual value, of ¢a¢h asset evenl). over its expected useful life. as follows.. Fr¢¢hold Property 2fj/0 Straight line basi5 Fixtures, Fittings and Equipment 25Q/fj Reducing balance basis Freehold Land & Buildin Fixtures. Fittings ui Totals Cost At l (ktober 2020 Additions 136230 45.066 1,088 181,296 1.088 At 30 September 2021 136.230 46.154 182,384 reciation At l October 2020 Charge for the Year 3,814 968 2,732 3.700 At 30 September 2021 4.782 37,957 42.739 Net Book Value At 30 September 2021 131.448 8,197 139.fv15 At 30 September 2020 132.416 9.841 142.?57
BARNACLE VILLAGE HALL IYOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Debtor5 and Prepayments 2021 2020 Prepayments and accrued income 5,240 1,522 Creditors and Aceruals 2021 Accruals and deferred income 1.816 60 Transactions with Trustees and Related Parties Trust¢¢ remuneration and benefits None of ihe trustees hai'e been paid an). remunerdtion or received aTEy Other benefits fn)m an ¢mploN'ment i*ith tlieii. charity or relatcd entity. Re$lricted Funds These are tunds held on behalf of the histoTh' group.
BARNACLE VILLAGE HALL BAR ACCOUNT FOR THE YEAR ENDED30 SEvfEMBER 2021 2020 7.743 Sales 2.030 6.007 Purchases 1,363 1,736 Gross Profit 667 nscs 180 Lieence 180 271 Sundry Expenses 102 451 282 £ 1,285 Net Profil £385
BARNACLE VILLAGE HALL FINANCIAL STATEMF.YTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 PAUL CASE & CO CHARTERED CERTIFIED AccouwfANTS
BARNACLE VILLAGE HALL ADMINISTIL4TIVE INFORMATION FOR THE YEAR ENDF.D 30 SF.PTF.MBER 2021 Registered Charity, Name Bama¢le Memorial Room Charity Number 522995 Charity Sialus Esiablished 18 February 1968 Principal Address Barnacle Vill8ge Hall Lower Road Bama¢l¢ Warwi¢kshire CV7 9l.D Tnislees Richard (irindal S¢epheii Rudge (Treasurer) Sarah Morbban Independent Accountants Paul Casc & Co S? Lei¢ester Street Bulkington Bedworth Warwickshire CVI?9NG Bankers HSBC 3A Queens Road Nun¢alon Wanvickshire CVII 5JL
BARNACLE VILLAC.E HALL TRUSTF.ES' ANNUAL REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2021 Mana ement The following trustees are involved in the management of the charity= Richard Grindal Stephen Rudoe Additionally, there is a manauement committec of volunteers who are also TnvolNed iii the management and administralion of all aspects of the charity. Structure and Goi'ernance The charity is constituted as a trust and its governing document is a conveyance dated 28 February 1968. Ob ectives and ActiTr"ities The charili, is a i'illage hall used for recreaiional activity by local people. Aehievevnellts and Perfonnallces The charitv achieved net incoming resources of £1 ? 054 compared to £4.872 lasl s'ear. The ttusiees are satislied with this result. Finan¢ial Rei'iew The accumulated funds of ihe charity are unrencIed funds of £201,5?3 and restricied funds of £?57 and at 30 Sepiember 2021 these totalled £201.780. Signed by S J Rudge on behalf of all the trustees 03 December 2021
INDEPEYDENT EXAMINF.RS' REPORT TO THE TRUSTEES OF BARNACLE VILLAGF. HALL FOR THE YEAR EfiDED 30 SEPTEMBER 2021 R¢s ¢tivc res nsibilities of twstees and exatniner The charitv s trustees are responsible for thc preparation of the accounts. The ¢harit} s Irustees consider that an audit is noi requiied for this N'ear under section 144 of the CharÉties Act 2011 (the Chiiriiies Act) and that an indepcndei)t examination 15 n¢¢d¢d. It is our responsibilit), to= examine the accounts under section 145 of th¢ Charities ACL to follow the pnKedures laid down in the general Directions given by the Charity CoEnFnissioii under section 145(5Xb) of the Charities Act. and to state M,hether parlicular matters have come to m¥ attention. Ilasis of indc cndcnt examiners stalement Our examination was carried oul in accordance with uenerdl Directions giN'en b), the Charity Commissiork. An examinaiion includes a rc% i¢1& of ihc accounting records kept by the charity and a omparison of the accounts presented with those r¢cords. It also includes consideration of anj unusual items or disclosures in ihe accounrs. and seeking explanations from th¢ trustees concerning any such matters. The procedur¢s undertakcn do not proN ide all the eiiidence ihat 0]d b¢ r¢quir¢d in an audi( and consequentlN' Eio opinion is given as to M,heiher the accounts present a -true and fair, view and the report is limited to ihosc Tnatters set out in the statement below. Inde ndenl examiners slateTnent In ¢onne¢iion with our exaFnination, no matter has come to our attention ( l } which gives us reasonable cause to IKlieve that in, anj material respect. the requirements= to keep accounting records in accordance i¥ith scetion l JO of the Charities Act- to prepare accolints w.hich accord with ihe ac¢ouniing re¢ords and Comply M'ith the accounting requirements of the Charities Act hae not been met: or (2) to which. in our opinion: attention should drdwn in order to enable a proper undersEanding of the accounts to be reached. Palll Case & Co Chartered Certified Aceountants 03 December 2021
BARNACLE VILLAGE HALL grATF.MENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SF.PTEI¥IBER 2021 2020 INCOMING RESOURCES Hall Flire Bar Sales Skiltles Functions Bonus Ball Donations Grants Raffles Interest Received 7,923 7.743 3,176 3.447 974 50 i 0.000 37 225 4.232 ?.030 840 69 974 150 19.051 33.575 TOTAL INCOMING RESOURCES 27,614 RESOURCES EXPENDED Rates Lighi and Heat Telephone Printin& Postage and Siaiionery Insurance Repairs and Renewals Garden and Play Area Maintenance 164 1,268 29 129 964 5.5?3 805 159 958 39 972 2,551 730 IF i Careiaker and Cleaning Expenses Bar Purchases Skittles ExrKnses Functions Expenses Licences Sundry Expenses Deprcciolion 1.604 1.363 612 6.007 1.670 3.168 86? 1.944 4.249 683 934 3.700 28.703 TOTAL RESOURCES EXPENDED 15,560 4,872 NET INCOMING RESOURCES 12,054 184.854 TOT.4L FUNDS BROUGHT FORWARD 189,726 189.726 TOTAL FUNDS CARRIED FORWARD 201,780
BARNACLE VILLAGE HALL BALANCF. SHEET AS A T 30 SEPTEMBER 2021 2020 FIXF.D ASSETS Tangible Assets 142,257 139.645 CURRENT ASSETS Stock Prcpayments Cash at Bank.. United Trust Bank National Savings and Inveslmenls HSBC Cash in Hand 2,742 1.522 3.146 5.240 6,372 13.412 ?3.045 436 16.493 13.508 25.247 317 47.529 63,951 CRLDITORS Amounts Falling Due Within One Y¢ar 60 1,816 47.469 NET CURRENT ASSET 62.135 189.726 NET ASSETS 201.780 FUNDS OF THf: CHARITY Unreslricted Funds Re51ricted Fuiids 189.469 257 201.523 257 189.726 201,780 Signed by S J Rudge on behalf of all the Irustees 03 December 2021
BARNACLE VILLAGE HALL NOTES TO THE ACCOIINTS FOR THE YEAR ENDED 30 SEvfEMBER 2021 Basis of Preparation These ac¢ounts have been prepared under the historical wsl convention and in accordanc¢ wilh.. The Statement of Recommended Prdclice: Accounting and Reporting by CharilTes preparing their accounts in accordance with the Financial R¢txTrrting Standard applicable in th¢ UK and Republic of Ireland (F RS 102) issued on 16 July 2014 The Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) The Charities Act 2011. Accounting Policies Ineome Recogniiion of Income These ar¢ included in the Statemenl of Financial Aclivilies (SOFA) when.. Ihe charity becomes entitled to Ihe resources; it is more likely ihan not that th¢ trusie¢s %¥ill re1ve ihe resources- and the moneiary value Can b¢ measured wilh sufficient reliability. 01.1setting 'I'here has been no offsetting of assets and liabilities, or income and expenses. unless wuired or permitted by the l.-RS 102 SORP or FRS 102. l)onalions Donations are only included in the SOFA when the general in¢ome reco8niiion criteria are met. V(Iluntc¢r Hclp 'rhe Value of any voluntary help received is not included in the accounts but Is described in the trustees anniial report. Iiicome from Interest This is included in the accounts when receipt is probable and Ihe amount receivable can be measured reliably. ExpeDditure and Liabilities Liability Recognition Liabilities are recognised where it is more likely than noi that there is a legal or constructive obligation committing the Charity lo pa), out resources and the amount of the obligation can be measured with reasonable certainty. Creditors The charity has creditors which are measured at settlement amount51¢5s any trnde discounts.
BARNACLE VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Assets Tangible fi.xed assets for use b}. charity These are ¢#pitalised if the). can be used for mott than one year Thev are N'alued at cost The depreciation rates and methods used are disclosed itt thc notes %io¢ks Stocks held for sale as part of non-charitable trade are tneasured at the I0,cr or cost or net realisable value. Debtors Dcbiors are measured on initial recognition at settlement amount after any trdde discounts or amount advanced by the charity. Subsequentl), they are Yneasured at the cash or other consideration e.%]cted to be received. Details of Certain Items of Expenditure Fees for the ¢xaminalion ofthe accounts Independent examiner s fees for the year 'ere nil (2020 nil). Tangible Fixed Assets and Depreciation Depreciation is provided on all tangible fixed asseis. other than frechold land, at rates calculatcd to rIte off the cost, less estiEnat¢d rcsidual value, of ¢a¢h asset evenl). over its expected useful life. as follows.. Fr¢¢hold Property 2fj/0 Straight line basi5 Fixtures, Fittings and Equipment 25Q/fj Reducing balance basis Freehold Land & Buildin Fixtures. Fittings ui Totals Cost At l (ktober 2020 Additions 136230 45.066 1,088 181,296 1.088 At 30 September 2021 136.230 46.154 182,384 reciation At l October 2020 Charge for the Year 3,814 968 2,732 3.700 At 30 September 2021 4.782 37,957 42.739 Net Book Value At 30 September 2021 131.448 8,197 139.fv15 At 30 September 2020 132.416 9.841 142.?57
BARNACLE VILLAGE HALL IYOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2021 Debtor5 and Prepayments 2021 2020 Prepayments and accrued income 5,240 1,522 Creditors and Aceruals 2021 Accruals and deferred income 1.816 60 Transactions with Trustees and Related Parties Trust¢¢ remuneration and benefits None of ihe trustees hai'e been paid an). remunerdtion or received aTEy Other benefits fn)m an ¢mploN'ment i*ith tlieii. charity or relatcd entity. Re$lricted Funds These are tunds held on behalf of the histoTh' group.
BARNACLE VILLAGE HALL BAR ACCOUNT FOR THE YEAR ENDED30 SEvfEMBER 2021 2020 7.743 Sales 2.030 6.007 Purchases 1,363 1,736 Gross Profit 667 nscs 180 Lieence 180 271 Sundry Expenses 102 451 282 £ 1,285 Net Profil £385