Trustees’ Annual Report for the period
From 1[st] May 2020 To 30[th] April 2021
Charity name: THE MARTON WAR MEMORIAL HALL
Charity registration number: 522965
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Village hall for the use of the inhabitants of Marton and the neighbourhood without distinction of sex or by political, religious or other opinions, and in particular for use for meetings, lectures and classes, and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To maintain and improve the hall and facilities which provide a village focal point for leisure, cultural and community activities. Also provide and support charitable activities in the local community |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees actions and activities have been in accordance with the Charity Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference |
||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | A very difficult period; the Village Hall reluctantly shut it’s doors in March but didn’t give up. The Committee continued to meet via Zoom throughout the year and various pieces of important work were carried out. The bar area was cleaned, tidied and stock was either sold off to members of the community or donated to a local Food Bank. A major refurbishment of the audio visual equipment was undertaken and plans drawn up for improvements to the fabric of the buildings and the heating system. Work to improve our administration also took place. A project to contact all residents and encourage them to receive our communications via email has been very successful and will see a major reduction in the amount of paper that we will use in future. A big step forward has also been taken in the use of technology. In future members of the community will be able to buy tickets for events and purchase refreshments at our events without using cash. We have also relaunched a revitalised and improved 200 Club, an important fund raising activity. Basic cleaning of the Hall was maintained and we were able to declare the Hall as Covid secure so we were able to relaunch Pilates classes on a limited basis when restrictions were eased during the summer. We were also able to host a local surgery who ran a flu jab clinic. Throughout the year the Village Hall worked with the Parish Council and Church to establish and coordinate the Marton Community Network. Working through a group of volunteers, help and support has been provided to members of the community who have been affected by the pandemic whether it’s a trip to the Post Office, pharmacy or supermarket or just a chat on the phone. All things considered, and given the circumstances a good year in terms of achievements. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance against objectives Para 1.41 Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income: £32,301 Expenditure: £4,471 Cash Assets: £41,892 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | General reserve held to pay ongoing hall costs for 12 months: utilities, insurance, licences, regular maintenance and minor repairs (£10,000). Specific reserve set aside for replacement boiler and windows (£20,000) |
| Amount of reserves held | Para 1.22 | £30,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The Management Committee consist of members elected at the AGM, members appointment by local groups listed in the Trust Deed, and Co-opted members. The Management Committee agree on office holders from amongst their number. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charityname | THE MARTON WAR MEMORIAL HALL |
|---|---|
| Other name the charity uses | N/A |
| Registered charitynumber | 522965 |
| Charity’s principal address | Village Hall, Church Street, Marton, Rugby CV23 9RL |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rob Lummis | Chair | |||
| Andrew Bolam | Treasurer | |||
| Ian de Courcy | ||||
| Colin Tinker | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Andrew Bolam Full name(s) Rob Lummis Position (eg Secretary, Chair Treasurer Chair, etc) Date 7[th] September 2021
Charity Name No (if any) The Marton War Memorial Hall 522965 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/05/2020 30/04/2021
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 3 206 224 - - 1,608 29,051 - 31,091 - - - 31,091 - 273 - - 110 - 116 774 443 9 309 350 653 348 314 624 156 770 - 4,471 - - - 4,471 26,620 - 13,842 40,462 |
Restricted funds to the nearest £ - - - - - 1,210 - - 1,210 - - - 1,210 - - - - - - - - - - - - - - - - - - - - - - 1,210 220 1,430 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 3 206 224 - - 2,818 29,051 - 32,301 - - - 32,301 - 273 - - 110 - 116 774 443 9 309 350 653 348 314 624 156 770 - 4,471 - - - 4,471 27,830 |
Total funds to the nearest £ 3 206 224 - - 2,818 29,051 - 32,301 - - - 32,301 - 273 - - 110 - 116 774 443 9 309 350 653 348 314 624 156 770 - 4,471 - - - 4,471 27,830 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Deposit Interest | 3 | 6 | ||||
| Hall Hire | 206 | 3,992 | ||||
| Donations / Miscellaneous | 224 | 200 | ||||
| Bar | - | 5,093 | ||||
| Events | - | 3,004 | ||||
| 200 Club Subs | 1,608 | 1,841 | ||||
| Government Grants (Covid-related) | 29,051 | - | ||||
| - | - | |||||
| Sub total(Gross income for AR) | 31,091 | 14,136 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 14,136 | ||||||
| Bar Stocking Costs | - 273 | 2,673 | ||||
| Events | - | 908 | ||||
| Rural Cinema | - | 557 | ||||
| License/Licensee Costs | 110 | 312 | ||||
| TV Licence | - 116 | 155 | ||||
| Property & Contents Insurance | 774 | 774 | ||||
| Cleaning & Materials | 443 | 634 | ||||
| Miscellaneous | 9 | - | ||||
| Equipment | 309 | - | ||||
| Brit Gas Service | 350 | 340 | ||||
| Gas & Electricity | 653 | 1,466 | ||||
| BT Internet | 348 | 360 | ||||
| Severn Trent Water Rates | 314 | 507 | ||||
| Repairs, Maintenance, improvements | 624 | 5,314 | ||||
| Covid expenses | 156 | - | ||||
| 200 Club Prizes | 770 | 635 | ||||
| - | - | |||||
| **Sub total ** | 4,471 | 14,635 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 14,635 | ||||||
| 26,620 | 1,210 | - | 27,830 | - 499 | ||
| - | - | - | - | |||
| 13,842 | 220 | - | 14,062 | - | ||
| 40,462 | 1,430 | - | 41,892 | - 499 |
Page 1 of 2
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities |
PayPal account (agree balances with receipts and payments account(s)) Details Main account BMM account Cash Total cash funds 200 Club account Hire Fess account Details Details Details Details Hall land (site of hall) Hall building and fixtures Hall contents: tables chairs, crockery Bar stock Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 7,344 - - 1,210 220 32,206 - 5 907 - 40,462 1,430 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Restricted - Restricted - Unrestricted - Unrestricted - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name R Lummis A Bolam |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
|||
| 14/06/2021 | |||
| 14/06/2021 | |||
Page 2 of 2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name The Marton War Memorial Hall members of On accounts for the year 30[th] April 2021 Charity no 522965 ended (if any) Set out on pages 1 & 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 04 / 2021 .
- Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 01 July 2021 Name: J A CRESSWELL Relevant professional ACMA qualification(s) or body (if any): Address: 113 GWITHIAN TOWANS HAYLE CORNWALL
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
None
October 2018
2
IER