## **Trustees’ Annual Report for the period** **From 1[st] May 2020 To 30[th] April 2021** ## **Charity name: THE MARTON WAR MEMORIAL HALL** ## **Charity registration number: 522965** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Village hall for the use of the inhabitants**
**of Marton and the neighbourhood**
**without distinction of sex or by political,**
**religious or other opinions, and in**
**particular for use for meetings, lectures**
**and classes, and for other forms of**
**recreation and leisure time occupation,**
**with the object of improving the**
**conditions of life for said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**To maintain and improve the hall and**
**facilities which provide a village focal**
**point for leisure, cultural and**
**community activities. Also provide and**
**support charitable activities in the local**
**community**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Trustees actions and activities have**
**been in accordance with the Charity**
**Commission’s guidance on public**
**benefit.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work
has made to the
circumstances
of its
beneficiaries
and any wider
benefits to
society as a
whole.|Para 1.20|**A very difficult period; the Village Hall reluctantly shut**
**it’s doors in March but didn’t give up. The Committee**
**continued to meet via Zoom throughout the year and**
**various pieces of important work were carried out. The**
**bar area was cleaned, tidied and stock was either sold**
**off to members of the community or donated to a local**
**Food Bank.**
**A major refurbishment of the audio visual equipment**
**was undertaken and plans drawn up for improvements**
**to the fabric of the buildings and the heating system.**
**Work to improve our administration also took place. A**
**project to contact all residents and encourage them to**
**receive our communications via email has been very**
**successful and will see a major reduction in the amount**
**of paper that we will use in future. A big step forward**
**has also been taken in the use of technology. In future**
**members of the community will be able to buy tickets for**
**events and purchase refreshments at our events without**
**using cash. We have also relaunched a revitalised and**
**improved 200 Club, an important fund raising activity.**
**Basic cleaning of the Hall was maintained and we were**
**able to declare the Hall as Covid secure so we were able**
**to relaunch Pilates classes on a limited basis when**
**restrictions were eased during the summer. We were**
**also able to host a local surgery who ran a flu jab clinic.**
**Throughout the year the Village Hall worked with the**
**Parish Council and Church to establish and coordinate**
**the Marton Community Network. Working through a**
**group of volunteers, help and support has been**
**provided to members of the community who have been**
**affected by the pandemic whether it’s a trip to the Post**
**Office, pharmacy or supermarket or just a chat on the**
**phone.**
**All things considered, and given the circumstances a**
**good year in terms of achievements.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Income: £32,301**
**Expenditure: £4,471**
**Cash Assets: £41,892**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**General reserve held to pay ongoing hall**
**costs for 12 months: utilities, insurance,**
**licences, regular maintenance and**
**minor repairs (£10,000). Specific reserve**
**set aside for replacement boiler and**
**windows (£20,000)**| |Amount of reserves held|Para 1.22|**£30,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy Para 1.46 adopted A description of the principal risks facing the charity Para 1.46 Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The Management Committee consist of**
**members elected at the AGM, members**
**appointment by local groups listed in**
**the Trust Deed, and Co-opted members.**
**The Management Committee agree on**
**office holders from amongst their**
**number.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|**THE MARTON WAR MEMORIAL HALL**| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|**522965**| |Charity’s principal address|Village Hall, Church Street, Marton, Rugby CV23 9RL| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rob Lummis|Chair||| ||Andrew Bolam|Treasurer||| ||Ian de Courcy|||| ||Colin Tinker|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Andrew Bolam **Full name(s)** Rob Lummis **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 7[th] September 2021 **Charity Name No (if any) The Marton War Memorial Hall 522965 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/05/2020 30/04/2021 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3**
**206**
**224**
**-**
**-**
**1,608**
**29,051**
**-**
**31,091**
**-**
**-**
**-**
**31,091**
**- 273**
**-**
**-**
**110**
**- 116**
**774**
**443**
**9**
**309**
**350**
**653**
**348**
**314**
**624**
**156**
**770**
**-**
**4,471**
**-**
**-**
**-**
**4,471**
**26,620**
**-**
**13,842**
**40,462**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**1,210**
**-**
**-**
**1,210**
**-**
**-**
**-**
**1,210**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,210**
**220**
**1,430**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3**
**206**
**224**
**-**
**-**
**2,818**
**29,051**
**-**
**32,301**
**-**
**-**
**-**
**32,301**
**- 273**
**-**
**-**
**110**
**- 116**
**774**
**443**
**9**
**309**
**350**
**653**
**348**
**314**
**624**
**156**
**770**
**-**
**4,471**
**-**
**-**
**-**
**4,471**
**27,830**|**Total funds**
**to the nearest £**
**3**
**206**
**224**
**-**
**-**
**2,818**
**29,051**
**-**
**32,301**
**-**
**-**
**-**
**32,301**
**- 273**
**-**
**-**
**110**
**- 116**
**774**
**443**
**9**
**309**
**350**
**653**
**348**
**314**
**624**
**156**
**770**
**-**
**4,471**
**-**
**-**
**-**
**4,471**
**27,830**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Deposit Interest|**3**|||||**6**| |Hall Hire|**206**|||||**3,992**| |Donations / Miscellaneous|**224**|||||**200**| |Bar|**-**|||||**5,093**| |Events|**-**|||||**3,004**| |200 Club Subs|**1,608**|||||**1,841**| |Government Grants (Covid-related)|**29,051**|||||**-**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for AR)_|**31,091**|||||**14,136**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||||**14,136**| |||||||| |Bar Stocking Costs|**- 273**|||||**2,673**| |Events|**-**|||||**908**| |Rural Cinema|**-**|||||**557**| |License/Licensee Costs|**110**|||||**312**| |TV Licence|**- 116**|||||**155**| |Property & Contents Insurance|**774**|||||**774**| |Cleaning & Materials|**443**|||||**634**| |Miscellaneous|**9**|||||**-**| |Equipment|**309**|||||**-**| |Brit Gas Service|**350**|||||**340**| |Gas & Electricity|**653**|||||**1,466**| |BT Internet|**348**|||||**360**| |Severn Trent Water Rates|**314**|||||**507**| |Repairs, Maintenance, improvements|**624**|||||**5,314**| |Covid expenses|**156**|||||**-**| |200 Club Prizes|**770**|||||**635**| ||**-**|||||**-**| |**_Sub total_ **|**4,471**|||||**14,635**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**14,635**| |||||||| ||**26,620**|**1,210**|**-**|**27,830**||**- 499**| ||**-**||**-**|**-**||**-**| ||**13,842**|**220**|**-**|**14,062**||**-**| ||**40,462**|**1,430**|**-**|**41,892**||**- 499**| Page 1 of 2 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|PayPal account
(agree balances with receipts and payments
account(s))
**Details**
Main account
BMM account
Cash
**_Total cash funds_**
200 Club account
Hire Fess account
**Details**
**Details**
**Details**
**Details**
Hall land (site of hall)
Hall building and fixtures
Hall contents: tables chairs, crockery
Bar stock
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,344**
**-**
**-**
**1,210**
**220**
**32,206**
**-**
**5**
**907**
**-**
**40,462**
**1,430**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Restricted
**-**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
R Lummis
A Bolam|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||14/06/2021| ||||14/06/2021| ||||| Page 2 of 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name The Marton War Memorial Hall **members of On accounts for the year** 30[th] April 2021 **Charity no** 522965 **ended (if any) Set out on pages** 1 & 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 / 04 / 2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 01 July 2021 **Name:** J A CRESSWELL **Relevant professional** ACMA **qualification(s) or body (if any): Address:** 113 GWITHIAN TOWANS HAYLE CORNWALL **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None **October 2018** 2 **IER**