2025-03-31-accounts

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Trustees' Annual Report for the period

Period start date Period end date 1 April 2024 31 March 2025 From To

Section A Reference and administration details

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Mr R M Davey ~~a~~	Chairman & Secretary ~~a~~	~~a~~	Elected by residents ~~a~~
Mrs K Woodger ~~a~~	Treasurer ~~a~~	~~a~~	Great Alne PrimarySchool ~~a~~
Mrs M Moore ~~a~~	~~a~~	~~a~~	Kinwarton Parish Council and Kinwarton with Great Alne Parochial Church Council ~~a~~
Mr Ian Millard ~~a~~	~~a~~	~~a~~	Great Alne Parish Council ~~a~~
Mrs S Jones ~~a~~	~~a~~	~~a~~	Great Alne & Kinwarton Women’s Institute ~~a~~
Mr C Moody			Great Alne Cricket Club
Mr R Cockman			Elected byresidents
Mr G Harrison			Elected byresidents
Mrs M Davey			Elected byresidents
Mrs M Holding			Elected byresidents
Dr P Harris			Elected byresidents
Mr C Armstrong			Co-opted byCommittee
Mrs C Laight			Co-opted byCommittee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name	Dates acted if not for whole year
The Official Trustee of CharityLands

March 2012

TAR

Names and addresses of advisers (Optional information) - None

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

(eg. trust deed, constitution)

[Trust Deed]

How the charity is constituted

(eg. trust, association, company)

[Trust]

Trustee selection methods

(eg. appointed by, elected by)[Election, Representation and Co-option]

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of Annual Risk Assessment carried out by an independent assessor. major risks and the system Formal review of findings by Trustees. and procedures to manage them. Action plans to eliminate/mitigate risks agreed and overseen by Trustees

Section C Objectives and activities

The Trustees shall hold the War Memorial Hall upon trust to permit the same to be appropriated and used for the purposes of a place of physical and social recreation ( to be known as the ‘Great Alne and Summary of the objects of the Kinwarton Memorial Hall’) for the benefit of the inhabitants of the charity set out in its Parishes of Great Alne and Kinwarton without distinction of sex or of governing document political religious or other opinions subject to the provisions of these presents and to such regulations as may be made by the Committee hereinafter mentioned.

March 2012

TAR

Summary of the main To hire out the Hall for use by local clubs, groups and classes activities undertaken for the public benefit in relation to To hire out the Hall for private events these objects (include within this section the statutory To organise social activities for residents declaration that trustees have had regard to the guidance To organise fund raising events to cover shortfalls in income over issued by the Charity expenditure and to help defray maintenance costs and pay for Commission on public improvements benefit)

To organise fund raising events to cover shortfalls in income over expenditure and to help defray maintenance costs and pay for improvements

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The 104[th] Annual General Meeting was held at the Memorial Hall on 21[st ] May 2025 and was attended by 26 people.

It was reported that headline income from hiring was £13,798 for the year. However, this was a misleading figure, as it included £1,000 in overdue fees from 2023/24. It therefore masked a significant drop in hiring in 2024/25. Operating expenditure was £13,736, and included repairs and maintenance work.

Fundraising generated additional net income of £6,232. The fundraising efforts included the 100 Club, the Film Club, the Village BBQ and our Christmas events, namely a Coffee Morning and Art Exhibition, Christmas is Coming!, and an ABBA themed Christmas party. In addition a service was held to commemorate the 80[th] Anniversary of the DD Landings.

During the year a number of improvements were made. These entailed the erection of a new notice board (shared with the Parish Council), the installation of electric hand driers and the replacement of all the taps in each of the cloakrooms, the provision of wifi for hirers, and the arrangement of monthly memorial garden maintenance.

In overall terms, taking account of all other income and expenditure, a surplus of £3,597 was recorded.

Plans for 2025/6 and beyond remain on hold until the future use of the Social Club is decided

March 2012

TAR

Section E Financial review ~~ee~~

Brief statement of the charity’s policy on reserves

A minimum of £10,000 will be held in reserve

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.
The charity’s principal sources of funds are the hire of the Hall and fund raising community events and activities.

Income is used to fund the operating cost of the Hall and to pay for improvements to the fabric of the building and its facilities for the benefit of local residents.

All investments are made via the CCLA.

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ee Section F Other optional information
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Section G Declaration ee

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) Ronald Martyn Davey Position (eg Secretary, Chair, Chairman etc) Date 7 January 2026 ~~=oo~~

March 2012

TAR

GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS BALANCE SHEET AS AT 31st MARCH 2025

As	31/03/2024						As at 31/03/2025	As at 31/03/2025
£	£						£	£
	§,645.27	HSBC Treasurer's Account						5,606.08
	5,623.50	100 Club						8,144.50
	3,692.71	COIF DepositAccount						4,807.84	884050001C
	40.00	Cash in hand						40.00
	30,000.00	COIF InvestmentFund						30,000.00	884050001T
	45,001.48							48,598.39
		Less PriorYear Closing Balance
		56,270.45 Assets					45,001.48
		Minus net reduction in
		16,000.00 investment holding
	40,270.45							45,001.48
	4,731.03	Total Income over(under) Expenditure						3,596.91
		BALANCE SHEET NOTES
	31/03/2024							31/03/2025
		Insurance
	£926,205.00	Memorial Hall [insured	value]	Buildings				£853,835.00
	£35,422.00	Memorial Hall {insured	value]Contents	Contents				£35,422.00
		Investments
		These are investment funds consisting				ofa	mixture ofGoverment and Corporate		Bonds
	31/03/2024							31/03/2025
	0.00	Fixed Interestfund marketvalue						£0.00	884050001B
	33,672.92	Investmentfund marketvalue						£32,108.70	884050001T
	30,000.00	Fund nominal values						30,000.00
		Capital Growth						2,108.70
	1,159.45	Income 2024/25						1,115.10
	8,032.64	PriorYears Income						9,192.09
		Total income to date						10,307.19
		Total Return on investment						12,415.89
		\ 7 vf /, 7 ZL KALA(HAL G Katrina Woodger			/ ih UF c			,
		Treasurer, Great Alne & Kinwarton			Memorial		Hall
		Peter Bostock
		Auditor

GREATALNE & KINWARTON MEMORIAL HALL	GREATALNE & KINWARTON MEMORIAL HALL	GREATALNE & KINWARTON MEMORIAL HALL	GREATALNE & KINWARTON MEMORIAL HALL
		ANNUALACCOUNTS
	INCOME & EXPENDITUREYEARTO 31st MARCH 2025
Yrto	to 31/03/2024			Yr te 31/03/2025
	RECEIPTS				RECEIPTS
£	£ 6,022.23	Hall Bookings - Regular	£				£ 8,310.00
	7,596.00	Hall Bookings - one-off					5,487.50
	4,169.76	Fund Raising					4,462.75
	2,075.61	Film Club					1,130.36
	100.00	Grants& Donations - non gift		aided			100.00
	11.34	Grantsanddonations gift aided			small		115.98
	100,00	Grants and Donations giftaided Frienc					0.00
	0.00	Sundry Income (see separate analysis					110.30
	90.00	Great Aline History Book	Sales				150.00
	0.00	Transfersfrom 100 club into current ac					0.00
	2,220.00	Refundable Deposits					400.00
	37.88	Wayleave					18.94
	1,014.57	interest - Fixed Interest Fund					915.92
	144.88	Other Interest					199.18
	4,974.00	100 Club Receipts					5,188.00
	16,000.00	Transferfrom COIF
	44,556.27	Total Receipts					26,588.93
PAYMENTS				PAYMENTS
£	£ (143.07) (391.32) (1,635.05) (2,184.05)	Rates Water Electricity Oil	£				£ (152.73) (618.37) (1,441.62) (1,518.28)
	{1,022.60}	Insurance					(1,147.82)
	(4,088.33)	Cleaning& Caretaker					(4,034.96)
	(2,431.14) (301.86) (640.86)	Repairs, Maintenance Consumables Licences					(3,310.86) (128.36) (772.85)
	(35.00)	Data Protection					(35.00)
	{102.06} (108.00) (317.75)	Telephone WiFi SundryExpenses (seeseparate			analy:		(97.80) (72.39) (404,45)
	(17,935.74)	Capital Outlay (see separate analysis)					(1,526.06)
	(2,325.00)	100 Club prizes					(2,425.00)
	(3,225.00)	Deposit Refunds					(2,685.00)
	(122.71)	Film Clubexpenses					(66.02)
	(2,344.82)	Fundraising expenses					(2,065.59)
	0.00	GreatAlne HistoryBook Costs					(180.00)
	(86.00)	Transfers to 100 club					0.00
	(365.00)	Other 700 club payments transfers					(176.00)
	{86.48}	Bank charges current ac					(66.86)
	(69.40)	Bank charges 100 club					(66.00)
	50.00 (39,921.24)	Uncleared prizes Total Payments					0 (22,992.02)
	4,635.03	Hall Net Surplus/(Deficit)					3,596.91
		Lei LATE Katrina Woodger				OUv 2	v
		Treasurer,GreatAlne&Kinwarton				MemorialHall

Peter Bostock Auditor

GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2024/25

ANALYSIS OF SUNDRY INCOME AND EXPENDITURE

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Sundry Income
Yrto
31/03/2024 Yr te 31/03/2025
DDRFD STRIPE PAYME 54.12
0.00 Insurance refund Allied Westminster 56.18
0.00 110.30
Sundry Expenditure
Yr to
31/03/2024 Yr to 31/03/2025
Website set up fees £219.45
Laminating wallets
174.00 Hallmaster Fee 185.00
143.75 Coronation expenses
317.75 Website 404.45 .
Capital Outlay
Yr to
31/03/2024 Yr to 31/03/2025
58.56 Eco fix lighting
16,569.98 Committee room
436.50 Gazebo and Crockery
176.34 Fridge
181.00 Blinds
513.36 Hand dryers
Labour for fitting hand d ryers 395.00
Cloakroom lighting 263.90
Noticeboard 867.16
17,935.74 1,526.06
Katrina Woodger
Treasurer, Great Alne & Kinwarton Memorial Hall
Peter Bostock
Auditor
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3 rd a
WORKING . & 4 z z g
SHEET 2025 # 3 8 é ° 4 iz &
£ 4 & = a 3 = 2 u 8
6 7 82 2 2 < 2 Sz 82
Opening 13,224.54 1,648.24 total units March 2024
Balance 01/04/2024 5,645.27 5,623.50 3,692.71 40.00 15,001.48 15,001.48 16,629,86125.75 33,677.832043.26 31 March 2024
RECEIPTS
Hall Bookings - Requer 8,310.00 8,310.00 8,310.00
Hall Bookings - ans-off 5,487.50 5,487.50 5,487.50
Fund Raising 4,462.75 4,462.75 4,462.75
Film Club 1,130.36 1,130.36 1,130.36
GrantsGrantsGrants &and Donationsdonations - nongift aided gifl aided small dor 115.98100.00 100.00115.98 100,00115,98
SundryGreat Aine Incomeand DonationsHistory(see separate Back qiftSurplus aided analysis) Friends 150.00110.300,00 110.30150.000.00 110.30150.000.00
‘Transfers from COIF 0.00 0,00 0.00
Wayleave 18.94 18,94 18.94
Calendars 0,00 0.00 0,00
Refundable Deposits 400.00 400.00 400.00
100 club subs to transfer 9.00 0.00 0,00
TransferOtherInterestInterest- Investmentinto COIF 684050001T fund 919.92199.18 915.92199.180.00 915.92199.180.00
100 Club Receipts (see summary below) 6,188.00 §,188.00 5,188.00
34 March 2020 0,00 1,848.241948.06 totalpenceunitsper Marchunit 31/3/2¢ 2025
20,285.63 §,188,00 1,715.10 0.00 26 588.93 9.00 26,588.93 0.00 32.108.70
PAYMENTS 3,596.30
Rates (152,73) (152.73) (192.73)
Elec. (1,441.62) (1,441.62) (1,441.62)
Oil (1,518.28) (1,518.28) (1,518.28)
Water (618.37) (618.37) (618.37)
Insurance (1,147.82) (1,147.82) (1,147.82)
Wages Clean / Caretaking (4,034.96) (4,034.96) (4,034.96)
Cash 0.00 0.00 0,00
Fund Raising (2,065.59) (2,085.59) (2,068.59)
Great Aine History Book (180.00) (180.00) (180.00)
Fitm Club (86.02) (88.02) (66.02)
Consumables. (128,38) (128,38) (128.36)
Repairs / Main. (3,310.86) (3,310.86) (3,310.86)
Canital Outlay (1,626.06) 1,526.06) (1,528.06)
‘Sundry Payments (see separate Est) (404,45) (404.45) (404.46)
Calendar fund raising D.00 0,00 0.00
Licences (772.85) (772.85) (772.85)
Data Protection (35.00) (35.00) (35.00)
Telephone (97,80) (97.80) (97.80)
Wifi (72.39) (72.38) (72,39)
Deposits Refunded (2,685.00) {2,685.00} (2,685.00)
Transfers to 100 club 9,00 0.00 9.00
100 Club Prizes (see summary below) (2,601.00) (2,601.00) (2,601.00)
100 club Committed other payments 0,00 0.00 0.00
Bank charges (66.86) (86.00; =
(20,325.02) (2,667.00) 0.00 0.00 (22,859.16) 0.00 (22,859, 16) 0.00 0,00
Surplus / (Dei cs oo (22,992.02) Cy ey
Closing Balance - Bank Accounts 5,606.08 6,144.50 4,807.81 40.00 18,731.25 18,731.25 0.00 (32,108.70)
‘Sundry Income
None 0.00
TOTAL SUNDRY RECEIPTS D.00 0.00 0.00 0.00 0.00 0.00 0.00
Sundry Payments
Halimaster Annual fee (185.00) (185.00) (185,00)
Website (219.48) (219.45) (219.45)
0.00 0.00
TOTAL — — ——— — 0.00 —— ee
SUNDRY PAYMENTS (404.45) —__ 0.00 — 2.00 —0.00, £404.45) 0.00. 1404.45)
Hall 100 Club
Opening Bank Balance 01/04/23
Statement 5,623.50
Schaduled Receipts 4,808.00
Other receipts 380.00
5,788.00
Commitled Prizes (2,425.00)
Committed Other Payments (172,00)
‘Transfers to current account 9.00
Bank charges (88.00)
Scheduled receipts not yet in (4.00)
Total payments (2,667.00)
Uncleared prizes 0.00 v4 . ye ,
Balance Tae Yad ; KV bal
—__ éen"44 L TKL ALXhy CASCZ>
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| | |

! | |

3 .| CHARITY COMMISSION| — Independent examiner's | FOR ENGLAND AND WALES report on the accounts

Report to the trustees/ | Great Alne & Kinwarton Memorial Hall members of

On accounts for the year | 31 March 2024 Charity no | 522931 ended (if any)

| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
. | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement causecome toto mybelieveattentionthat in,in connectionany materialwithrespect:the examination which gives me a,e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records
with| havethe noexamination concerns and haveto which comeattention acrossshould no other mattersbe drawn in orderin connectionto enable a proper understanding of the accounts to be reached.

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A oll: Vy] , i
Relevant professional IC TTEMRHOUSE MANAGEMENT CONSULTAN
qualification(s) or body rai 2 Pied! a om
(if any): A LEVEL IN ACLOLeTA ACY
Address: 3 MILL COTTA —E HENLEY /20 AD
ALEAT ALWE | ALCESTEN
WARWICKSHIRE B4G GE
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IER

October 2018

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

Not Applicable

] ] !

| J |

| IER

October 2018

Section A Reference and administration details

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Names and addresses of advisers (Optional information) - None

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Additional governance issues (Optional information)

Section C Objectives and activities

Additional details of objectives and activities (Optional information)

Summary of the main achievements of the charity during the year

Further financial review details (Optional information)

Section G Declaration ~~ee~~

GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS BALANCE SHEET AS AT 31st MARCH 2025

GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2024/25

ANALYSIS OF SUNDRY INCOME AND EXPENDITURE

3 .| CHARITY COMMISSION| — Independent examiner's | FOR ENGLAND AND WALES report on the accounts

Section G Declaration ee