**Trustees' Annual Report for the period** Period start date Period end date 1 April 2024 31 March 2025 **From To** ## Section A Reference and administration details |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |Mr R M Davey
~~a~~|Chairman &
Secretary
~~a~~|~~a~~|Elected by residents
~~a~~| |Mrs K Woodger
~~a~~|Treasurer
~~a~~|~~a~~|Great Alne PrimarySchool
~~a~~| |Mrs M Moore
~~a~~|~~a~~|~~a~~|Kinwarton Parish Council
and
Kinwarton with Great Alne
Parochial Church Council
~~a~~| |Mr Ian Millard
~~a~~|~~a~~|~~a~~|Great Alne Parish Council
~~a~~| |Mrs S Jones
~~a~~|~~a~~|~~a~~|Great Alne & Kinwarton
Women’s Institute
~~a~~| |Mr C Moody|||Great Alne Cricket Club| |Mr R Cockman|||Elected byresidents| |Mr G Harrison|||Elected byresidents| |Mrs M Davey|||Elected byresidents| |Mrs M Holding|||Elected byresidents| |Dr P Harris|||Elected byresidents| |Mr C Armstrong|||Co-opted byCommittee| |Mrs C Laight|||Co-opted byCommittee| ||||| ||||| ||||| ||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |The Official Trustee of CharityLands|| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information) - None** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document - (eg. trust deed, constitution) > [Trust Deed] How the charity is constituted - (eg. trust, association, company) > [Trust] Trustee selection methods - (eg. appointed by, elected by)[Election, Representation and Co-option] ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of Annual Risk Assessment carried out by an independent assessor. major risks and the system Formal review of findings by Trustees. and procedures to manage them. Action plans to eliminate/mitigate risks agreed and overseen by Trustees ## **Section C Objectives and activities** The Trustees shall hold the War Memorial Hall upon trust to permit the same to be appropriated and used for the purposes of a place of physical and social recreation ( **to be known as the ‘Great Alne and Summary of the objects of the Kinwarton Memorial Hall’)** for the benefit of the inhabitants of the **charity set out in its** Parishes of Great Alne and Kinwarton without distinction of sex or of **governing document** political religious or other opinions subject to the provisions of these presents and to such regulations as may be made by the Committee hereinafter mentioned. March **2012** **TAR** 2 **Summary of the main** To hire out the Hall for use by local clubs, groups and classes **activities undertaken for the public benefit in relation to** To hire out the Hall for private events **these objects (include within this section the statutory** To organise social activities for residents **declaration that trustees have had regard to the guidance** To organise fund raising events to cover shortfalls in income over **issued by the Charity** expenditure and to help defray maintenance costs and pay for **Commission on public** improvements **benefit)** To organise fund raising events to cover shortfalls in income over expenditure and to help defray maintenance costs and pay for improvements ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The 104[th] Annual General Meeting was held at the Memorial Hall on 21[st ] May 2025 and was attended by 26 people. It was reported that headline income from hiring was £13,798 for the year. However, this was a misleading figure, as it included £1,000 in overdue fees from 2023/24. It therefore masked a significant drop in hiring in 2024/25. Operating expenditure was £13,736, and included repairs and maintenance work. Fundraising generated additional net income of £6,232. The fundraising efforts included the 100 Club, the Film Club, the Village BBQ and our Christmas events, namely a Coffee Morning and Art Exhibition, Christmas is Coming!, and an ABBA themed Christmas party. In addition a service was held to commemorate the 80[th] Anniversary of the DD Landings. During the year a number of improvements were made. These entailed the erection of a new notice board (shared with the Parish Council), the installation of electric hand driers and the replacement of all the taps in each of the cloakrooms, the provision of wifi for hirers, and the arrangement of monthly memorial garden maintenance. In overall terms, taking account of all other income and expenditure, a surplus of £3,597 was recorded. Plans for 2025/6 and beyond remain on hold until the future use of the Social Club is decided March **2012** **TAR** 4 **Section E Financial review** ~~ee~~ **Brief statement of the charity’s policy on reserves** A minimum of £10,000 will be held in reserve **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. - The charity’s principal sources of funds are the hire of the Hall and fund raising community events and activities. Income is used to fund the operating cost of the Hall and to pay for improvements to the fabric of the building and its facilities for the benefit of local residents. All investments are made via the CCLA. **----- Start of picture text -----**
ee Section F Other optional information
**----- End of picture text -----**
## **Section G Declaration** ~~ee~~ **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Ronald Martyn Davey **Position (eg Secretary, Chair,** Chairman **etc) Date** 7 January 2026 ~~=oo~~ March **2012** **TAR** 5 ## GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS BALANCE SHEET AS AT 31st MARCH 2025 |As|at|31/03/2024||||||As at 31/03/2025|As at 31/03/2025|| |---|---|---|---|---|---|---|---|---|---|---| |£||£||||||£|£|| |||§,645.27|HSBC Treasurer's Account||||||5,606.08|| |||5,623.50|100 Club||||||8,144.50|| |||3,692.71|COIF DepositAccount||||||4,807.84|884050001C| |||40.00|Cash in hand||||||40.00|| |||30,000.00|COIF InvestmentFund||||||30,000.00|884050001T| |||45,001.48|||||||48,598.39|| ||||Less PriorYear Closing Balance|||||||| ||||56,270.45 Assets|||||45,001.48||| ||||Minus net reduction in|||||||| ||||16,000.00 investment holding|||||||| |||40,270.45|||||||45,001.48|| |||4,731.03|Total Income over(under) Expenditure||||||3,596.91|| ||||BALANCE SHEET NOTES|||||||| |||31/03/2024|||||||31/03/2025|| ||||Insurance|||||||| |||£926,205.00|Memorial Hall [insured|value]|Buildings||||£853,835.00|| |||£35,422.00|Memorial Hall {insured|value]Contents|Contents||||£35,422.00|| ||||Investments|||||||| ||||These are investment funds consisting||||ofa|mixture ofGoverment and Corporate||Bonds| |||31/03/2024|||||||31/03/2025|| |||0.00|Fixed Interestfund marketvalue||||||£0.00|884050001B| |||33,672.92|Investmentfund marketvalue||||||£32,108.70|884050001T| |||30,000.00|Fund nominal values||||||30,000.00|| ||||Capital Growth||||||2,108.70|| |||1,159.45|Income 2024/25||||||1,115.10|| |||8,032.64|PriorYears Income||||||9,192.09|| ||||Total income to date||||||10,307.19|| ||||Total Return on investment||||||12,415.89|| ||||\
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Katrina Woodger|||/ ih
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c|||,|| ||||Treasurer, Great Alne & Kinwarton|||Memorial||Hall||| ||||Peter Bostock|||||||| ||||Auditor|||||||| |GREATALNE & KINWARTON MEMORIAL HALL|GREATALNE & KINWARTON MEMORIAL HALL|GREATALNE & KINWARTON MEMORIAL HALL|GREATALNE & KINWARTON MEMORIAL HALL||||| |---|---|---|---|---|---|---|---| |||ANNUALACCOUNTS|||||| ||INCOME & EXPENDITUREYEARTO 31st MARCH 2025||||||| |Yrto|to 31/03/2024|||Yr te 31/03/2025|||| ||RECEIPTS||||RECEIPTS||| |£|£
6,022.23|Hall Bookings - Regular|£||||£
8,310.00| ||7,596.00|Hall Bookings - one-off|||||5,487.50| ||4,169.76|Fund Raising|||||4,462.75| ||2,075.61|Film Club|||||1,130.36| ||100.00|Grants& Donations - non gift||aided|||100.00| ||11.34|Grantsanddonations gift aided|||small||115.98| ||100,00|Grants and Donations giftaided Frienc|||||0.00| ||0.00|Sundry Income (see separate analysis|||||110.30| ||90.00|Great Aline History Book|Sales||||150.00| ||0.00|Transfersfrom 100 club into current ac|||||0.00| ||2,220.00|Refundable Deposits|||||400.00| ||37.88|Wayleave|||||18.94| ||1,014.57|interest - Fixed Interest Fund|||||915.92| ||144.88|Other Interest|||||199.18| ||4,974.00|100 Club Receipts|||||5,188.00| ||16,000.00|Transferfrom COIF|||||| ||44,556.27|Total Receipts|||||26,588.93| |PAYMENTS||||PAYMENTS|||| |£|£
(143.07)
(391.32)
(1,635.05)
(2,184.05)|Rates
Water
Electricity
Oil|£||||£
(152.73)
(618.37)
(1,441.62)
(1,518.28)| ||{1,022.60}|Insurance|||||(1,147.82)| ||(4,088.33)|Cleaning& Caretaker|||||(4,034.96)| ||(2,431.14)
(301.86)
(640.86)|Repairs, Maintenance
Consumables
Licences|||||(3,310.86)
(128.36)
(772.85)| ||(35.00)|Data Protection|||||(35.00)| ||{102.06}
(108.00)
(317.75)|Telephone
WiFi
SundryExpenses (seeseparate|||analy:||(97.80)
(72.39)
(404,45)| ||(17,935.74)|Capital Outlay (see separate analysis)|||||(1,526.06)| ||(2,325.00)|100 Club prizes|||||(2,425.00)| ||(3,225.00)|Deposit Refunds|||||(2,685.00)| ||(122.71)|Film Clubexpenses|||||(66.02)| ||(2,344.82)|Fundraising expenses|||||(2,065.59)| ||0.00|GreatAlne HistoryBook Costs|||||(180.00)| ||(86.00)|Transfers to 100 club|||||0.00| ||(365.00)|Other 700 club payments transfers|||||(176.00)| ||{86.48}|Bank charges current ac|||||(66.86)| ||(69.40)|Bank charges 100 club|||||(66.00)| ||50.00
(39,921.24)|Uncleared prizes
Total Payments|||||0
(22,992.02)| ||4,635.03|Hall Net Surplus/(Deficit)|||||3,596.91| |||Lei
LATE
Katrina Woodger||||OUv
2|v| |||Treasurer,GreatAlne&Kinwarton||||MemorialHall|| Peter Bostock Auditor ## GREAT ALNE & KINWARTON MEMORIAL HALL ANNUAL ACCOUNTS 2024/25 ## ANALYSIS OF SUNDRY INCOME AND EXPENDITURE **----- Start of picture text -----**
Sundry Income
Yrto
31/03/2024 Yr te 31/03/2025
DDRFD STRIPE PAYME 54.12
0.00 Insurance refund Allied Westminster 56.18
0.00 110.30
Sundry Expenditure
Yr to
31/03/2024 Yr to 31/03/2025
Website set up fees £219.45
Laminating wallets
174.00 Hallmaster Fee 185.00
143.75 Coronation expenses
317.75 Website 404.45 .
Capital Outlay
Yr to
31/03/2024 Yr to 31/03/2025
58.56 Eco fix lighting
16,569.98 Committee room
436.50 Gazebo and Crockery
176.34 Fridge
181.00 Blinds
513.36 Hand dryers
Labour for fitting hand d ryers 395.00
Cloakroom lighting 263.90
Noticeboard 867.16
17,935.74 1,526.06
Katrina Woodger
Treasurer, Great Alne & Kinwarton Memorial Hall
Peter Bostock
Auditor
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3 rd a
WORKING . & 4 z z g
SHEET 2025 # 3 8 é ° 4 iz &
£ 4 & = a 3 = 2 u 8
6 7 82 2 2 < 2 Sz 82
Opening 13,224.54 1,648.24 total units March 2024
Balance 01/04/2024 5,645.27 5,623.50 3,692.71 40.00 15,001.48 15,001.48 16,629,86125.75 33,677.832043.26 31 March 2024
RECEIPTS
Hall Bookings - Requer 8,310.00 8,310.00 8,310.00
Hall Bookings - ans-off 5,487.50 5,487.50 5,487.50
Fund Raising 4,462.75 4,462.75 4,462.75
Film Club 1,130.36 1,130.36 1,130.36
GrantsGrantsGrants &and Donationsdonations - nongift aided gifl aided small dor 115.98100.00 100.00115.98 100,00115,98
SundryGreat Aine Incomeand DonationsHistory(see separate Back qiftSurplus aided analysis) Friends 150.00110.300,00 110.30150.000.00 110.30150.000.00
‘Transfers from COIF 0.00 0,00 0.00
Wayleave 18.94 18,94 18.94
Calendars 0,00 0.00 0,00
Refundable Deposits 400.00 400.00 400.00
100 club subs to transfer 9.00 0.00 0,00
TransferOtherInterestInterest- Investmentinto COIF 684050001T fund 919.92199.18 915.92199.180.00 915.92199.180.00
100 Club Receipts (see summary below) 6,188.00 §,188.00 5,188.00
34 March 2020 0,00 1,848.241948.06 totalpenceunitsper Marchunit 31/3/2¢ 2025
20,285.63 §,188,00 1,715.10 0.00 26 588.93 9.00 26,588.93 0.00 32.108.70
PAYMENTS 3,596.30
Rates (152,73) (152.73) (192.73)
Elec. (1,441.62) (1,441.62) (1,441.62)
Oil (1,518.28) (1,518.28) (1,518.28)
Water (618.37) (618.37) (618.37)
Insurance (1,147.82) (1,147.82) (1,147.82)
Wages Clean / Caretaking (4,034.96) (4,034.96) (4,034.96)
Cash 0.00 0.00 0,00
Fund Raising (2,065.59) (2,085.59) (2,068.59)
Great Aine History Book (180.00) (180.00) (180.00)
Fitm Club (86.02) (88.02) (66.02)
Consumables. (128,38) (128,38) (128.36)
Repairs / Main. (3,310.86) (3,310.86) (3,310.86)
Canital Outlay (1,626.06) 1,526.06) (1,528.06)
‘Sundry Payments (see separate Est) (404,45) (404.45) (404.46)
Calendar fund raising D.00 0,00 0.00
Licences (772.85) (772.85) (772.85)
Data Protection (35.00) (35.00) (35.00)
Telephone (97,80) (97.80) (97.80)
Wifi (72.39) (72.38) (72,39)
Deposits Refunded (2,685.00) {2,685.00} (2,685.00)
Transfers to 100 club 9,00 0.00 9.00
100 Club Prizes (see summary below) (2,601.00) (2,601.00) (2,601.00)
100 club Committed other payments 0,00 0.00 0.00
Bank charges (66.86) (86.00; =
(20,325.02) (2,667.00) 0.00 0.00 (22,859.16) 0.00 (22,859, 16) 0.00 0,00
Surplus / (Dei cs oo (22,992.02) Cy ey
Closing Balance - Bank Accounts 5,606.08 6,144.50 4,807.81 40.00 18,731.25 18,731.25 0.00 (32,108.70)
‘Sundry Income
None 0.00
TOTAL SUNDRY RECEIPTS D.00 0.00 0.00 0.00 0.00 0.00 0.00
Sundry Payments
Halimaster Annual fee (185.00) (185.00) (185,00)
Website (219.48) (219.45) (219.45)
0.00 0.00
TOTAL — —___ ——_— — 0.00 ——___ ee
SUNDRY PAYMENTS (404.45) —__ 0.00 —_ 2.00 —0.00, £404.45) 0.00. 1404.45)
Hall 100 Club
Opening Bank Balance 01/04/23
Statement 5,623.50
Schaduled Receipts 4,808.00
Other receipts 380.00
5,788.00
Commitled Prizes (2,425.00)
Committed Other Payments (172,00)
‘Transfers to current account 9.00
Bank charges (88.00)
Scheduled receipts not yet in (4.00)
Total payments (2,667.00)
Uncleared prizes 0.00 v4 . ye ,
Balance Tae Yad ; KV bal
—__ éen"44 L TKL ALXhy CASCZ>
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| | | ! | | ## 3 .| CHARITY COMMISSION| — Independent examiner's | FOR ENGLAND AND WALES report on the accounts Report to the trustees/ | Great Alne & Kinwarton Memorial Hall members of On accounts for the year | 31 March 2024 Charity no | 522931 ended (if any) - | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021 - Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). - . | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. - Independent | have completed my examination. | confirm that no material matters have examiner's statement causecome toto mybelieveattentionthat in,in connectionany materialwithrespect:the examination which gives me a,e accounting records were not kept in accordance with section 130 of the Act or - e the accounts do not accord with the accounting records - with| havethe noexamination concerns and haveto which comeattention acrossshould no other mattersbe drawn in orderin connectionto enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
A oll: Vy] , i
Relevant professional IC TTEMRHOUSE MANAGEMENT CONSULTAN
qualification(s) or body rai 2 Pied! a om
(if any): A LEVEL IN ACLOLeTA ACY
Address: 3 MILL COTTA —E HENLEY /20 AD
ALEAT ALWE | ALCESTEN
WARWICKSHIRE B4G GE
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IER 2 October 2018 Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Not Applicable ] ] ! | J | | | > | IER Z October 2018