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Brailes Vll* Hall Bank Reconcilation Year ndl Balance as at the 5th April 2020 7.946.44 Add Incorne 33.314.57 Savin8s Account- Contin8en 181.65 Savin85 Account- Malntenance 2.502.30 Saving5 Account- Webslte 514.44 Expendtture .20W4.46 23,654.94 Bank Account Aprll 5th 2021 6.398.52 Sayings Account- Q)ntlngerKY 15.637.28 Savin8s Account- Malntenance 144.92 Savings Account- Webslte 428.29 Savin8s Account- W.1 350.01 Savin85 Account- Play Area 695.92 23.654.94
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Independent Examinerfs Report to the Trustees of 'Bralles (ho Tru$V) Charlty Numbor 522897 Hall and Playing Fi•ld8' I rewrt to the Trustees on my exanynth of the accounts of the 05 April 2021. chanty for year ended Respon81blllllog and Ba813 of Report As the chanty's trustees you ar8 respxible for the Kryyaratk the requirements of thé Charities Ad 2011 {Ihe Act,). I report in sPe of my examination ol the Tnjst's acrounts ca 2011 Act and in carrying out my examirkgts'on. I hav8 followed all th8 Charity Commission under s•Aion 145(5Xb) of IheA out under section 145 of the applicable Directions given by Indepgndent Examln•r'$ Statemert n that grve me reasonable caus8 lo b81i8v8 that 130 of th8 Charknes Act or Duè to Bn error in the method of recx)rding transf8Ts of funds by the Trust. the receipts arKI payments a0)Unts prepared and tN)Ih in(rn and exp8nditur8 to be significantly hwher than the and Wre consequently not a true refie(aM)n of the aco)unts. Although movements of funds wKJuded in the nnthty shared wtth the Trustees, a lack of intemal financial ¢J)ntrols all unchecked. The enforcd restrictions of COVID19 prevented fa and fomHI app1 of ants did rK)t tske place. The general Individuals faced dunng tho pandemic has also bed to Missin1n 8fforts have been made to gather the re18vant par¥¥ork to su een separate bank accounts h81d esented for exarninatson showed prti[j d0ments indicated prepared by the treasurer and for this error to continue to meetings of the trustee8 ifficultss the organisation and mplete invThc8&117edit note5, but the financi81 r8. The accounts have since been 4x)treded for the year ending Apri Retum submitted with this repM)rt. The Trust are activety addressi Controls ICY agreement by the Trustees during the current financi 2021 and an acurate Annual g Governance and Financial l year (year ending 2023). It shotjkl be noted that the Trust Uses as Its GOVnIng Parlsh Coundl. The Trust is not 8 committee or subcommittee of not undor their control, so should seek to draw up Ils tywn framework can b8 set for the dwlty's govenwK. thlrd party o)nveyance to the e Parish Coun(yl aThJ th6refor8 D¢)¢xment in ththlch a clear I confim that there are no other matters to whith your attenlion proper ur¥J8rstanding of tha accounts b) be reathod. kl be drawn Io enable a This report has been prepared to the best of my knowl&e and on examination of information and documenkn supplb6d to xperierNx and has trn based by the TrusL Signed: 24th Septembor 2022
Trustees, Annual Re for the period 5 April 2020 to April 2021 Charity Name: Brailes Village Other Names Charity Known by n/a Registered Charity: 522897 Charit5 princlpal addres5: all and Playing Field Castle Hill Lane, Upper Brailes, Banbury 15 SAS Oxfordshire, O Names of Trustees who manage this charity:" ChristianName Susan Fam Gilkes Righton Boyce Boyce Carney Foster Name Officer Christopher Jonathan Vane s3a Deirdre Brend Ac(]ng Chair Vicc Chair Jnint Treasurer Joint Treasurer Louise Barbara Malc ol Appleton Manley Pendrey Shepherd Woods Barbarn Michael Names of the Trustees for the charityi If any• (for e trustees ample, any custodian Name Brailes Parish Council Dates arted if not whole ar CustodianTrustee Names and addresses of advisors (optional informa of Advisor ion) Name Address
STRUCTURE. GOVERNANCEAND MANAGEMENr Type of governing document: Constitution How the charity is constituted: Unincorporated a Trustees'selection methods: Trustees are appoint atthe Annual General Meeting held in May iation or reappointed annually Additional governance issues (optlonal informatlon The Village Hall and Playing fields (this includes the open forthe use and enjoymentfor all membersof Br are available to rentto the public. Play Area & Pavilion) are iles Parish all the facilities Please note that 2020- 2021 was heavily affected by Bookings and classes were determlned by the Gover Pre covid the village organisations that use the faciliti include for example the Mechanical and Craft Society. Guides. Brownies, W . Gardenin8 Club and for meetings for example Brailes Show. The hall is al used by several exercise classes these include Badminton, Keep Fft. Pilates, Zu ba, Yoga. e Covid pandemicso Hall ment requirements. The facilities can be hired out for Weddings, fundraising events. The field and hall used byvisiting Caravan Clubs this but to local businesses. arties, band rehearsals, an asset not only the Hall The Hall has a large car park and is used by parents to runs alongthe bottom of the playingfield to gain acce the car park is not being used my visitors to the hall, be used for a donation to the Hall Funds ark and use the path that s the school safely. When edo allow the car park to We also have a sports pavilion with all facilities; ho has used more for smaller meetings and parties. Th volunteers who run the pavilion with their own ban the Village Hall Management Commtttee ever, in recent years this re is a sub committee of account reporting back to
Rentals are dealt with by the booking clerk for the H would be hirersto perhaps a more suitable venue The PlayArea and its equipment is maintained by and this like the Hall was subject to Government r Brailes Show which supports the Village Hall was ca With the covid pandemic we were guided by ACRE what requirements needed to be in place and how To keep most of the committee safe a group of 3 ensured that we followed all the guidelines and pu place. We followed the guidelines as directed by A not hold committee meetings, we kept the rest of OBJEcllvES ANDACTIVITES 11 so ideally suited to guide an the large hall. Management Committee uirements. celled. ho kept us informed about e could keep visitors safe. officers and our secretary all the safety measures in RE and athough we could committee updated. Summary of the objects of the charlty set out in its The main objective was to ensure that all covid reg that when we were able to open the Hall and Pla comfortable intheir surrounds. With the covid pand caused we were able to offer a safe environmentto Summary ofthe main artivities undertakenforthe these objectives: Addltlonal detalls of objectives and actlvltie& ACHEIVEMENTSANDPERFORMANCE overning document.. lations were carried out so ing fields that visitors felt micand the social isolation eet when able. ublic benefftln relatlonto Summary ofthe maln athievements ofthe charity The lockdownwas in place atthe beginningof ourfi knowing our clasEs and hall bookings would not ensure that our funds would support us through contacted all our suppliers and where possible we monthly payments. Our sub contracted caretsker her salary, however this was reviewed and when p collected in as much outstsnding money as we could buffer. We reviewed the financial sttuation at the Because of our planning we were able to stsy afloat we were in receipt of government grants this enabl essential electrical works in the Hall and Pavilion. W urlngthe year: ncial year and our priority able to continue was to this difficult period. We uspended or reduced our ry kindly declined to take ssible we paid 50%. We and this gave usa bit of a beginning of each month. nd later in the year wh d us to go ahead with the were also able to set aside
an amountof moneythat would give us a bit more in the same situation again. We also estsblished that although the Parish Coun the Hall and Playing Field that they had no financial come about after it was established our Play Area work and some equipment ultimately replacing. In had given us an annual grant towards this but in r We were in active discussions with the Parish Coun agreed that should look at ourconstitution (prepar understandable to read. We consulted ACRE who w us through making administrative amendments cornpleted. As the Parish Council could not gua payments to us, we have set up a Play Area sub-co money need to a) replace matting and generally fundsto replace some of the older equipment with and finally c) have funds available to pay forfuture With the covid restrictions in place we have followed were able opened the hall, pavilion and play area. T people to come along and exercise. FINANCIALREVIEW nancial stability rfwe were il are Custodial Trustees of sponsibility to us, this had eeded some urgent repair the past the Parish Council ent years this had ceased. il regardingthis and it was d in 1958) to make it more re very helpful and guided which have now been antee making any future mittee who will raise the ake presentable b) raise ore up to date equipment aintenance. 11 guidelines and whenwe e fields remained open for Brief Statement on the charlties policy on reserve5: We have always tried to maintain a healthy ba highlighted how vulnerable we could be so we as a should set aside an amount of £10,000 minimum an add any money not being used for upgradingthe hal account. nce however Covid has ommittee agreed that we when possible, we woukl will be transferred to this Detalls of any funds materially In deficlt: not applic Further financial review details: Our focus for th increase our rentsls, we have a website and face updated. ble next financial year is to ok page which we keep OTHER OPTIONALINFORMATION th As we celebrate our 70 year in 2022 we are plann events duringthe year. ng a Series of fundraisir
DECLARATION: The trustees declare that they have approved the Signed on behalf of the charitys trustees rustees. report above. SIBnature(s) F1 Name: Positlon e.&• Secretary, Chalr etc Slqnoturelsj Full Name: gvs+tsJ Ci Posltlon e&. Secretsry. Chalr ete C+tr*l i £ Date: 21