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Brailes Vll* Hall
Bank Reconcilation Year ndl
Balance as at the 5th April 2020
7.946.44
Add
Incorne
33.314.57
Savin8s Account- Contin8en
181.65
Savin85 Account- Malntenance
2.502.30
Saving5 Account- Webslte
514.44
Expendtture
.20W4.46
23,654.94
Bank Account Aprll 5th 2021
6.398.52
Sayings Account- Q)ntlngerKY
15.637.28
Savin8s Account- Malntenance
144.92
Savings Account- Webslte
428.29
Savin8s Account- W.1
350.01
Savin85 Account- Play Area
695.92
23.654.94

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Independent Examinerfs Report to the Trustees of 'Bralles
(*ho Tru$V) Charlty Numbor 522897
Hall and Playing Fi•ld8'
I rewrt to the Trustees on my exanynth of the accounts of the
05 April 2021.
chanty for year ended
Respon81blllllog and Ba813 of Report
As the chanty's trustees you ar8 respx￿ible for the Kryyaratk
the requirements of thé Charities Ad 2011 {Ihe Act,).
I report in ￿sPe￿ of my examination ol the Tnjst's acrounts ca
2011 Act and in carrying out my examirkgts'on. I hav8 followed all
th8 Charity Commission under s•Aion 145(5Xb) of IheA
out under section 145 of the
applicable Directions given by
Indepgndent Examln•r'$ Statemert
n that grve me reasonable
caus8 lo b81i8v8 that
130 of th8 Charknes Act or
Duè to Bn error in the method of recx)rding transf8Ts of funds
by the Trust. the receipts arKI payments a0￿)Unts prepared and
tN)Ih in(rn and exp8nditur8 to be significantly hwher than the
and W￿re consequently not a true refie(aM)n of the aco)unts.
Although movements of funds wKJuded in the n￿nthty
shared wtth the Trustees, a lack of intemal financial ¢J)ntrols all
unchecked. The enforc*d restrictions of COVID19 prevented fa
and fomHI app￿￿￿1 of a￿nts did rK)t tske place. The general
Individuals faced dunng tho pandemic has also bed to Missin￿1n
8fforts have been made to gather the re18vant pa￿r¥¥ork to su
een separate bank accounts h81d
esented for exarninatson showed
p￿rti[￿j d0￿ments indicated
prepared by the treasurer and
for this error to continue
to meetings of the trustee8
ifficultss the organisation and
mplete invThc8&117edit note5, but
the financi81 r￿8.
The accounts have since been 4x)treded for the year ending Apri
Retum submitted with this repM)rt. The Trust are activety addressi
Controls ICY agreement by the Trustees during the current financi
2021 and an acurate Annual
g Governance and Financial
l year (year ending 2023).
It shotjkl be noted that the Trust Uses as Its GOV￿nIng
Parlsh Coundl. The Trust is not 8 committee or subcommittee of
not undor their control, so should seek to draw up Ils tywn
framework can b8 set for the dwlty's govenwK*.
thlrd party o)nveyance to the
e Parish Coun(yl aThJ th6refor8
D¢)¢xment in ththlch a clear
I confim that there are no other matters to whith your attenlion
proper ur¥J8rstanding of tha accounts b) be reathod.
kl be drawn Io enable a
This report has been prepared to the best of my knowl&*e and
on examination of information and documenkn supplb6d to
xperierNx and has tr￿n based
by the TrusL
Signed:
24th Septembor 2022

Trustees, Annual Re
for the period 5 April 2020 to
April 2021
Charity Name:
Brailes Village
Other Names Charity Known by n/a
Registered Charity:
522897
Charit￿5 princlpal addres5:
all and Playing Field
Castle Hill Lane,
Upper Brailes, Banbury
15 SAS
Oxfordshire, O
Names of Trustees who manage this charity:"
ChristianName
Susan
Fam
Gilkes
Righton
Boyce
Boyce
Carney
Foster
Name
Officer
Christopher
Jonathan
Vane s3a
Deirdre
Brend
Ac(]ng Chair
Vicc Chair
Jnint Treasurer
Joint Treasurer
Louise
Barbara
Malc ol
Appleton
Manley
Pendrey
Shepherd
Woods
Barbarn
Michael
Names of the Trustees for the charityi If any• (for e
trustees
ample, any custodian
Name
Brailes Parish Council
Dates arted if not whole
ar
CustodianTrustee
Names and addresses of advisors (optional informa
of Advisor
ion)
Name
Address

STRUCTURE. GOVERNANCEAND MANAGEMENr
Type of governing document: Constitution
How the charity is constituted: Unincorporated a
Trustees'selection methods: Trustees are appoint
atthe Annual General Meeting held in May
iation
or reappointed annually
Additional governance issues (optlonal informatlon
The Village Hall and Playing fields (this includes the
open forthe use and enjoymentfor all membersof Br
are available to rentto the public.
Play Area & Pavilion) are
iles Parish all the facilities
Please note that 2020- 2021 was heavily affected by
Bookings and classes were determlned by the Gover
Pre covid the village organisations that use the faciliti
include for example the
Mechanical and Craft Society. Guides. Brownies, W . Gardenin8 Club and for
meetings for example Brailes Show. The hall is al
used by several exercise
classes these include Badminton, Keep Fft. Pilates, Zu
ba, Yoga.
e Covid pandemicso Hall
ment requirements.
The facilities can be hired out for Weddings,
fundraising events.
The field and hall used byvisiting Caravan Clubs this
but to local businesses.
arties, band rehearsals,
an asset not only the Hall
The Hall has a large car park and is used by parents to
runs alongthe bottom of the playingfield to gain acce
the car park is not being used my visitors to the hall,
be used for a donation to the Hall Funds
ark and use the path that
s the school safely. When
edo allow the car park to
We also have a sports pavilion with all facilities; ho
has used more for smaller meetings and parties. Th
volunteers who run the pavilion with their own ban
the Village Hall Management Commtttee
ever, in recent years this
re is a sub committee of
account reporting back to

Rentals are dealt with by the booking clerk for the H
would be hirersto perhaps a more suitable venue
The PlayArea and its equipment is maintained by
and this like the Hall was subject to Government r
Brailes Show which supports the Village Hall was ca
With the covid pandemic we were guided by ACRE
what requirements needed to be in place and how
To keep most of the committee safe a group of 3
ensured that we followed all the guidelines and pu
place. We followed the guidelines as directed by A
not hold committee meetings, we kept the rest of
OBJEcllvES ANDACTIVITES
11 so ideally suited to guide
an the large hall.
Management Committee
uirements.
celled.
ho kept us informed about
e could keep visitors safe.
officers and our secretary
all the safety measures in
RE and athough we could
committee updated.
Summary of the objects of the charlty set out in its
The main objective was to ensure that all covid reg
that when we were able to open the Hall and Pla
comfortable intheir surrounds. With the covid pand
caused we were able to offer a safe environmentto
Summary ofthe main artivities undertakenforthe
these objectives:
Addltlonal detalls of objectives and actlvltie&
ACHEIVEMENTSANDPERFORMANCE
overning document..
lations were carried out so
ing fields that visitors felt
micand the social isolation
eet when able.
ublic benefftln relatlonto
Summary ofthe maln athievements ofthe charity
The lockdownwas in place atthe beginningof ourfi
knowing our clasEs and hall bookings would not
ensure that our funds would support us through
contacted all our suppliers and where possible we
monthly payments. Our sub contracted caretsker
her salary, however this was reviewed and when p
collected in as much outstsnding money as we could
buffer. We reviewed the financial sttuation at the
Because of our planning we were able to stsy afloat
we were in receipt of government grants this enabl
essential electrical works in the Hall and Pavilion. W
urlngthe year:
ncial year and our priority
able to continue was to
this difficult period. We
uspended or reduced our
ry kindly declined to take
ssible we paid 50%. We
and this gave usa bit of a
beginning of each month.
nd later in the year wh
d us to go ahead with the
were also able to set aside

an amountof moneythat would give us a bit more
in the same situation again.
We also estsblished that although the Parish Coun
the Hall and Playing Field that they had no financial
come about after it was established our Play Area
work and some equipment ultimately replacing. In
had given us an annual grant towards this but in r
We were in active discussions with the Parish Coun
agreed that should look at ourconstitution (prepar
understandable to read. We consulted ACRE who w
us through making administrative amendments
cornpleted. As the Parish Council could not gua
payments to us, we have set up a Play Area sub-co
money need to a) replace matting and generally
fundsto replace some of the older equipment with
and finally c) have funds available to pay forfuture
With the covid restrictions in place we have followed
were able opened the hall, pavilion and play area. T
people to come along and exercise.
FINANCIALREVIEW
nancial stability rfwe were
il are Custodial Trustees of
sponsibility to us, this had
eeded some urgent repair
the past the Parish Council
ent years this had ceased.
il regardingthis and it was
d in 1958) to make it more
re very helpful and guided
which have now been
antee making any future
mittee who will raise the
ake presentable b) raise
ore up to date equipment
aintenance.
11 guidelines and whenwe
e fields remained open for
Brief Statement on the charlties policy on reserve5:
We have always tried to maintain a healthy ba
highlighted how vulnerable we could be so we as a
should set aside an amount of £10,000 minimum an
add any money not being used for upgradingthe hal
account.
nce however Covid has
ommittee agreed that we
when possible, we woukl
will be transferred to this
Detalls of any funds materially In deficlt: not applic
Further financial review details: Our focus for th
increase our rentsls, we have a website and face
updated.
ble
next financial year is to
ok page which we keep
OTHER OPTIONALINFORMATION
th
As we celebrate our 70 year in 2022 we are plann
events duringthe year.
ng a Series of fundraisir

DECLARATION:
The trustees declare that they have approved the
Signed on behalf of the charitys trustees
rustees. report above.
SIBnature(s)
F￿1 Name:
Positlon e.&• Secretary, Chalr etc
Slqnoturelsj
Full Name:
gvs+tsJ Ci
Posltlon e&. Secretsry. Chalr ete
C+tr*l i £
Date:
21