OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

TRUSTEES ANNUAL REPORT & ACCOUNTS FOR 2020-2021

Birmingham Vernon (Unit 40) of the Sea Cadet Corps Osler Street, Birmingham B16 9EU

Tel: 0121 454 3136
Email: tsvernon@hotmail.co.uk
Web: https://www.sea-cadets.org/birminghamvernon
Facebook: https://www.facebook.com/BirminghamVernon/
Twitter: @tsvernon40

Birmingham Vernon (Unit 40) of the Sea Cadet Corps is a charity registered in England and Wales. Number 522882

TRUSTEES' ANNUAL REPORT FOR THE PERIOD 1[ST ] APRIL 2020 – 31[ST ] MARCH 2021

REFERENCE AND ADMINISTRATION DETAILS

Charity Name Birmingham Vernon (Unit 40) of the Sea Cadet Corps

Other names charity is known by T.S. Vernon Registered charity number 522882 Charity's principal address Osler Street, Birmingham, B16 9EU

OUR TEAM

TRUSTEES

Mrs Jennifer Harrison BEM Chairman Mr Oliver Chambers MBE Commanding Officer Miss Janine Garfield Secretary Mrs Margaret Blizzard (retired 31[st] Mar 21) Treasurer Miss Corrine Millward Health & Safety Representative Michael Wagstaff (appointed 1[st] Feb 21) Trustee

NAMES AND ADDRESSES OF ADVISERS

Bankers

Lloyds Bank Plc Birmingham University 142 Edgbaston Park Road Edgbaston Birmingham B15 2TY

Marine Society & Sea Cadets 202 Lambeth Road Lambeth London SE1 7JW

Independent Examiner Bev Richardson M.A.A.T Charity AID Accountancy Services Woodland Lodge, Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB

STRUCTURE, GOVERNANCE AND MANAGEMENT

Type of Governing Document Constitution

How the charity is constituted Registered Charity

Trustee selection methods Trustees are elected annually at the Annual General Meeting.

The Chairman, Secretary, Treasurer and Commanding Officer are actively involved in the day-today running of the organisation. They are actively supported by the wider trustee team and volunteer unformed staff.

OUR AIM

To give young people the best possible head start in life through nautical adventure and fun based on the customs and traditions of the Royal Navy.

HOW

We are passionate about investing in all young people. We offer a unique mix of activities and experiences, delivered locally, regionally, nationally and off shore, which improve life chances at school, in work and for the community. Our trained and experienced volunteers and staff support and deliver learning through nautical adventure and challenge, with the customs and traditions of the Royal Navy at the core. Through this we create a sense of belonging and identity where young people flourish, gaining confidence, skills for life, values and qualifications, which help them seize a better future.

SEA CADET VALUES

SEA CADET VALUES
Respect To appreciate and be considerate to others
Loyalty To be faithful to all who invest in me
Self-discipline To do what I must
Commitment To do what I say I will
Honesty & integrity To tell the truth and be a good person
Courage To do what we feel is right

SEA CADET LIFE SKILLS

Teamwork

Leadership Communication

Motivation Self-Confidence

Citizenship

Risk policy

The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

Policies and procedures adopted for the induction and training of trustees

The New Volunteer Programme (NVP) is the start of a volunteer’s journey with Sea Cadets, including Trustees. It includes an initial interview conducted at the charities premises but officially begins at the point that an adult Westminster record (Management Database) is created.

New volunteers should complete an application form, disclosure application, and complete three Sea Cadet e-learning modules within the first two months of their Westminster record being created. These being, Safeguarding, Health & Safety and Responsible for Information (Data Protection). At this stage the new volunteer can only attend Sea Cadet premises as a supervised guest for the purposes of completing their enrolment.

Their application is approved by the Marine Society and Sea Cadets (MSSC) Volunteer Support Team, and their disclosure submitted for external processing. Enrolments will be cancelled by Volunteer Support where any element of the initial enrolment process is not completed within two months of the Westminster record being created.

Units must provide two reference forms to Volunteer Support no later than one month after the disclosure clears (unless the volunteer is applying for a Unit Management Team position (Trustee) where they must complete a trustee declaration.

The new volunteer must wait for their disclosure and references (if required) to be cleared by Volunteer Support before they can book onto an Induction Day course. Once cleared by Volunteer Support they receive an email confirming that their disclosure has cleared, and asking them to book onto an Induction Day, this includes a face to face safeguarding session, information about the roles of sea cadets and its history and details of the structure of the organisation, an overview of here to find policies and procedures applicable to their role.

The new volunteer can now attend Sea Cadet activities unsupervised. New volunteers who do not attend the Induction Day within six months of their disclosure clearing will have their membership of Sea Cadets cancelled.

OBJECTIVES AND ACTIVITIES

Our vision and objectives remain as always to ensure our cadets are equipped with the means to achieve the high standards and personal attributes necessary to succeed in their future endeavors whilst learning new skills and always having fun!

The organisation works to give young people the best possible head start in life through nautical adventure and fun, based on the customs of the Royal Navy. Our objectives are to provide young people aged between the ages of 10 and 18, and who are predominantly drawn from inner city wards of Birmingham, opportunities that promote the Sea Cadet Values whilst developing valuable life skills that improve our young people’s life chances.

We do this through a combination and variety of activities of outdoor and adventure, team building, waterborne and self-learning-based activities, such as Duke of Edinburgh, NVQ Public Services and other nationally recognised waterborne qualifications.

The Trustees are delighted to give details of another exceptional year for Birmingham Vernon, the highest assessment scores in our history, means Birmingham Vernon continues to be a positive, happy, successful and one of the best Sea Cadets units in the UK. Everyone has worked incredibly hard to maintain our high standards and continue offering such a variety of opportunities and we thank our incredible volunteer team for this.

Artist impression of the Midlands Boat Station & Birmingham Vernon Sea Cadet Unit

We are continuing to work with the Marine Society and Sea Cadets for a Sea Cadet Unit Rebuild combined with the ambitious delivery of the Midlands Boat Station for the benefit of young people and local communities. The facility will enable us to offer a broader spectrum of boating qualifications to our members and furthermore expand on what we can offer as part of the Sea Cadet Experience for local young people.

ACHIEVEMENTS AND PERFORMANCE

Covid-19 and the impact on the Charity

With the onset of the Covid-19 Pandemic the unit closed to all face to face training on 17th March 2020. Within the first week of closure the cadets themselves had implemented a support group on social media and were communicating regularly. Staff were allocated to keep in contact with cadets and enquire about their well-being and access to digital media.

Training was moved to an online platform and delivered weekly virtual activities utilising Google Classrooms. This gave an opportunity for our volunteers to remain in touch with each other, and our cadets whilst still providing familiar activities and friendships.

Our Unit Management Team Trustees, and volunteer staff team moved all meetings online and utilises Microsoft Team to facilitate meetings, whilst continuing to remain connected using WhatsApp as a messaging tool alongside regular forms of communication.

We are also aware that with closure, cadet contributions would cease and this would impact on our viability long term. However, a review of services such as waste management were ceased, and the vehicle was declared SORN with the DVLA.

We implemented appropriate risk assessments to ensure that the safety of the team is understood, we regularly keep informed of the latest Government Guidance and look to further develop a different way of delivery to ensure we remain connected and present within our local community. Our aim is to return to parading when Government guidelines permit. We will continue to assess the situation and ensure that the health, safety and mental well-being of our volunteer staff team and cadets is the driver in all our decision making. We are maintaining regular contact with all members to ensure they continue to feel part of the organisation.

Despite the global pandemic, the Trustees continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment, did not hinder. We continued to take young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by:

Contributions during the year were suspended due to the levels of funding attracted as we recognised the impact on families during this very difficult time. We are however grateful to those who continued with their donations.

Future Plans

This leads me onto, future for the year ahead. The priority of the Trustees is to look to a different style of delivering the cadet experience and retain as many members as possible. We do not know how long the Covid-19 pandemic will continue to dominate.

However, we are clear that as a team, we are fully committed to supporting our cadets, adult volunteers and families through these difficult and challenging times. We have always been a charity that looks after the wider social issues of those we work and serve and we will continue to offer support to our beneficiaries who are most disadvantaged. We are already working with a local charity to offer food parcels and advice and information to such families.

As trustees, we are also conscious of the forthcoming capital build project and how the current crisis may impact on future fundraising efforts. We therefore have sought support from the national charity to provide human resources to help up develop our funding applications and promotions elements to ensure that we do not miss any opportunities moving forward.

The impact of the current pandemic has shown that we need to significantly increase our levels of unrestricted reserves. This will give us the flexibility to maintain essential core costs and continue to deliver services to our young people in an accessible way.

FINANCIAL REPORT

Financial Review

Notes regards the accounts

Reserves Policy

The charity trustees’ policy aims to maintain unrestricted reserves at a level equal to three months revenue payments in order to safeguard the Unit’s ongoing activities from any unexpected fluctuations in income. The trustees recognise that the current level falls below this required amount and therefore plan to undertake activities to increase unrestricted funds as soon as it is able to.

DECLARATION

The Trustees declare that they have approved the trustees annual report for Birmingham Vernon Sea Cadets and Royal Marine Cadets.

Signed on behalf of the charity’s trustees on 03[rd] March 2022.

Jennifer Harrison BEM, Chairman

ACKNOWLEDGEMENTS

The Trustees declare that they have approved the trustees annual report for Birmingham (Vernon) Unit 40 Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2020/2021.

Finally, we would like to acknowledge the support provided by all of the volunteers who dedicate their time free of charge. The unit is run purely on this support provide, without it, we could not operate and we could not support our young cadets.

Thank you for your commitment and continued support.

ACCOUNTS

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.

I report on the financial statements of Birmingham (Vernon) Unit 40 of the Sea Cadets Corps for the year ended 31[st] March 2021 which are set out over the following 4 pages.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

Independent examiner’s statement

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Bev Richardson M.A.A.T.

Date: 03[rd] March 2022

On Behalf of Charity AID Accountancy Services

Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB

BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.

Receipts and Payments Account for the period 1[st] April 2020 – 31[st] March 2021

Note
RECEIPTS
Donations
1
Fundraising
2
Generated
3
Training
4
Interest
5
Other Income
6
TOTAL RECEIPTS
PAYMENTS
Fundraising Costs
7
Charitable Activities
8
Overheads
9
Operating Costs
10
Fees Charged
11
TOTAL PAYMENTS
ASSETS & INVESTMENTS
Fixed Assets
12
Investment
TOTAL PAYMENTS
Net incoming resources
Transfer between funds
Cash funds from last year
TOTAL CASH FUNDS		 Unrestricted
Restricted
2021
2020
£
£
£
£
41,446
14,500
55,946
30,207
30
0
30
3,473
0
0
0
542
172
0
172
2,666
0
0
0
0
117
0
117
531
41,765
14,500
56,265
37,419
47
49
96
2,326
252
0
252
7,196
4,155
6,193
10,348
17,583
5,064
628
5,692
3,641
513
0
513
315
10,031
6,870
16,901
31,061
0
7,630
7,630
850
0
0
0
0
0
7,630
7,630
850
10,031
14,500
24,531
31,911
31,734
0
31,734
5,508
0
0
0
0
1,215
9,243
10,458
4,950
32,949
9,243
42,192
10,458

BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.

Statement of Assets and Liabilities as at 31st March 2021

ASSETS AND LIABILITIES

CASH FUNDS
Business Account
Petty Cash
OTHER MONETARY ASSETS
INVESTMENT ASSETS
ASSETS RETAINED FOR THE
CHARITY'S OWN USE
Boats
Vehicles
Computers & Other Equipment
LIABILITIES
Independent Examination		 Unrestricted
Restricted
£
£
32,675
9,243
274
0		 2021
2020
Total
Total
£
£
41,918
10,184
274
274
32,949
9,243		 42,192
10,458
0
0
0
0		 0
0
0
0
Current
Value
65,000
400
8,000
73,400
350

The financial statements were approved by the Board of Trustees on 03[rd] March 2022 and were signed on its behalf by

Jennifer Harrison BEM, Chairman

Signature: …………...……...……………….....

BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.

Notes to the Accounts

1
Donations
Bursaries
Cadet
P&SA
Donations
Gift Aid Claim
Charitable Trusts & Foundation
Marine Society & Sea Cadets
2
Fundraising
Bag packs
Flag week
Special events
Community Events
Sale of Goods
Other
3
Generated
Property Rental
Sale of Assets
SCAVA
4
Training
Competition Fees - external
Competition Fees - internal
Course Fees - external
Course Fees - internal
5
Interest
Bank Interest
6
Other Income
MSSC Travel Refunds
Refunds Received
7
Fundraising Costs
Special Events
Goods for resale
Other fundraising costs		 Unrestricted
Restricted
2021
2020
£
£
£
£
0
0
0
100
2,280
0
2,280
6,136
0
0
0
0
211
0
211
226
1,518
0
1,518
1,845
22,237
14,500
36,737
16,900
15,200
0
15,200
5,000
41,446
14,500
55,946
30,207
0
0
0
0
0
0
0
0
0
0
0
1,541
0
0
0
0
0
0
0
1,932
30
0
30
0
30
0
30
3,473
0
0
0
542
0
0
0
0
0
0
0
0
0
0
0
542
172
0
172
0
0
0
0
0
0
0
0
1,686
0
0
0
980
172
0
172
2,666
0
0
0
0
0
0
0
0
0
0
0
377
117
0
117
154
117
0
117
531
0
0
0
1,050
0
0
0
1087
47
49
96
189
47
49
96
2,326

BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.

Notes to the Accounts continued

8
Charitable Activities
Competition Fees - external
Competition Fees - internal
Course Fees - external
Course Fees - internal
Fuel / Travel
Training Materials
3rd Party travel - rail
3rd Party travel - road
Catering
Special Events
9
Overheads
Room Hire
Rates
Water & Sewage Rates
Electricity
Gas
Broadband
Insurance - building, boats, equip
Insurance - vehicle
Fire certification
Electrical certification
Gas safety certification
10 Operating Costs
Unit Health, Hygiene & Well-being
Equipment, Stationery & Printing
IT Consumables
Building maintenance
Grounds maintenance
Boat maintenance
Vehicle maintenance
Other maintenance
PPE & Branded clothing
11 Fees Charged
Accountancy & Professional fees
Other revenue costs & charges
12 Assets & Investments
Various Unit Assets		 Unrestricted
Restricted
2021
2020
£
£
£
£
0
0
0
0
0
0
0
0
0
0
0
3,998
0
0
0
753
121
0
121
546
81
0
81
1,217
0
0
0
177
0
0
0
13
50
0
50
342
0
0
0
150
252
0
252
7,196
0
0
0
1,440
0
0
0
2,005
165
95
260
532
465
3,089
3,554
5,410
1,005
1,747
2,752
4,613
347
180
527
474
1,212
1,082
2,294
1,875
648
0
648
627
313
0
313
359
0
0
0
125
0
0
0
123
4,155
6,193
10,348
17,583
533
546
1,079
148
41
33
74
429
386
49
435
170
713
0
713
783
206
0
206
0
0
0
0
348
185
0
185
861
3,000
0
3,000
73
0
0
0
829
5,064
628
5,692
3,641
350
0
350
0
163
0
163
315
513
0
513
315
0
7,630
7,630
850
0
7,630
7,630
850