## **TRUSTEES ANNUAL REPORT & ACCOUNTS FOR 2020-2021**
**Birmingham Vernon (Unit 40) of the Sea Cadet Corps Osler Street, Birmingham B16 9EU**
|**Tel:**|0121 454 3136|
|---|---|
|**Email:**|tsvernon@hotmail.co.uk|
|**Web:**|https://www.sea-cadets.org/birminghamvernon|
|**Facebook:**|https://www.facebook.com/BirminghamVernon/|
|**Twitter:**|@tsvernon40|
Birmingham Vernon (Unit 40) of the Sea Cadet Corps is a charity registered in England and Wales. Number 522882
## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD 1[ST ] APRIL 2020 – 31[ST ] MARCH 2021**
## **REFERENCE AND ADMINISTRATION DETAILS**
**Charity Name** Birmingham Vernon (Unit 40) of the Sea Cadet Corps
**Other names charity is known by** T.S. Vernon **Registered charity number** 522882 **Charity's principal address** Osler Street, Birmingham, B16 9EU
## **OUR TEAM**
## **TRUSTEES**
Mrs Jennifer Harrison BEM Chairman Mr Oliver Chambers MBE Commanding Officer Miss Janine Garfield Secretary Mrs Margaret Blizzard (retired 31[st] Mar 21) Treasurer Miss Corrine Millward Health & Safety Representative Michael Wagstaff (appointed 1[st] Feb 21) Trustee
## **NAMES AND ADDRESSES OF ADVISERS**
## **Bankers**
Lloyds Bank Plc Birmingham University 142 Edgbaston Park Road Edgbaston Birmingham B15 2TY
**Marine Society & Sea Cadets** 202 Lambeth Road Lambeth London SE1 7JW
**Independent Examiner** Bev Richardson M.A.A.T Charity AID Accountancy Services Woodland Lodge, Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB
**STRUCTURE, GOVERNANCE AND MANAGEMENT**
**Type of Governing Document** Constitution
**How the charity is constituted** Registered Charity
**Trustee selection methods** Trustees are elected annually at the Annual General Meeting.
The Chairman, Secretary, Treasurer and Commanding Officer are actively involved in the day-today running of the organisation. They are actively supported by the wider trustee team and volunteer unformed staff.
## **OUR AIM**
To give young people the best possible head start in life through nautical adventure and fun based on the customs and traditions of the Royal Navy.
## **HOW**
We are passionate about investing in all young people. We offer a unique mix of activities and experiences, delivered locally, regionally, nationally and off shore, which improve life chances at school, in work and for the community. Our trained and experienced volunteers and staff support and deliver learning through nautical adventure and challenge, with the customs and traditions of the Royal Navy at the core. Through this we create a sense of belonging and identity where young people flourish, gaining confidence, skills for life, values and qualifications, which help them seize a better future.
## **SEA CADET VALUES**
|**SEA CADET VALUES**||
|---|---|
|**Respect**|To appreciate and be considerate to others|
|**Loyalty**|To be faithful to all who invest in me|
|**Self-discipline**|To do what I must|
|**Commitment**|To do what I say I will|
|**Honesty & integrity**|To tell the truth and be a good person|
|**Courage**|To do what we feel is right|
## **SEA CADET LIFE SKILLS**
## **Teamwork**
**Leadership Communication**
**Motivation Self-Confidence**
## **Citizenship**
## **Risk policy**
The trustees have examined the major strategic, business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.
## **Policies and procedures adopted for the induction and training of trustees**
The New Volunteer Programme (NVP) is the start of a volunteer’s journey with Sea Cadets, including Trustees. It includes an initial interview conducted at the charities premises but officially begins at the point that an adult Westminster record (Management Database) is created.
New volunteers should complete an application form, disclosure application, and complete three Sea Cadet e-learning modules within the first two months of their Westminster record being created. These being, Safeguarding, Health & Safety and Responsible for Information (Data Protection). At this stage the new volunteer can only attend Sea Cadet premises as a supervised guest for the purposes of completing their enrolment.
Their application is approved by the Marine Society and Sea Cadets (MSSC) Volunteer Support Team, and their disclosure submitted for external processing. Enrolments will be cancelled by Volunteer Support where any element of the initial enrolment process is not completed within two months of the Westminster record being created.
Units must provide two reference forms to Volunteer Support no later than one month after the disclosure clears (unless the volunteer is applying for a Unit Management Team position (Trustee) where they must complete a trustee declaration.
The new volunteer must wait for their disclosure and references (if required) to be cleared by Volunteer Support before they can book onto an Induction Day course. Once cleared by Volunteer Support they receive an email confirming that their disclosure has cleared, and asking them to book onto an Induction Day, this includes a face to face safeguarding session, information about the roles of sea cadets and its history and details of the structure of the organisation, an overview of here to find policies and procedures applicable to their role.
The new volunteer can now attend Sea Cadet activities unsupervised. New volunteers who do not attend the Induction Day within six months of their disclosure clearing will have their membership of Sea Cadets cancelled.
## **OBJECTIVES AND ACTIVITIES**
Our vision and objectives remain as always to ensure our cadets are equipped with the means to achieve the high standards and personal attributes necessary to succeed in their future endeavors whilst learning new skills and always having fun!
The organisation works to give young people the best possible head start in life through nautical adventure and fun, based on the customs of the Royal Navy. Our objectives are to provide young people aged between the ages of 10 and 18, and who are predominantly drawn from inner city wards of Birmingham, opportunities that promote the Sea Cadet Values whilst developing valuable life skills that improve our young people’s life chances.
We do this through a combination and variety of activities of outdoor and adventure, team building, waterborne and self-learning-based activities, such as Duke of Edinburgh, NVQ Public Services and other nationally recognised waterborne qualifications.
The Trustees are delighted to give details of another exceptional year for Birmingham Vernon, the highest assessment scores in our history, means Birmingham Vernon continues to be a positive, happy, successful and one of the best Sea Cadets units in the UK. Everyone has worked incredibly hard to maintain our high standards and continue offering such a variety of opportunities and we thank our incredible volunteer team for this.
_Artist impression of the Midlands Boat Station & Birmingham Vernon Sea Cadet Unit_
We are continuing to work with the Marine Society and Sea Cadets for a Sea Cadet Unit Rebuild combined with the ambitious delivery of the Midlands Boat Station for the benefit of young people and local communities. The facility will enable us to offer a broader spectrum of boating qualifications to our members and furthermore expand on what we can offer as part of the Sea Cadet Experience for local young people.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Covid-19 and the impact on the Charity**
With the onset of the Covid-19 Pandemic the unit closed to all face to face training on 17th March 2020. Within the first week of closure the cadets themselves had implemented a support group on social media and were communicating regularly. Staff were allocated to keep in contact with cadets and enquire about their well-being and access to digital media.
Training was moved to an online platform and delivered weekly virtual activities utilising Google Classrooms. This gave an opportunity for our volunteers to remain in touch with each other, and our cadets whilst still providing familiar activities and friendships.
Our Unit Management Team Trustees, and volunteer staff team moved all meetings online and utilises Microsoft Team to facilitate meetings, whilst continuing to remain connected using WhatsApp as a messaging tool alongside regular forms of communication.
We are also aware that with closure, cadet contributions would cease and this would impact on our viability long term. However, a review of services such as waste management were ceased, and the vehicle was declared SORN with the DVLA.
We implemented appropriate risk assessments to ensure that the safety of the team is understood, we regularly keep informed of the latest Government Guidance and look to further develop a different way of delivery to ensure we remain connected and present within our local community. Our aim is to return to parading when Government guidelines permit. We will continue to assess the situation and ensure that the health, safety and mental well-being of our volunteer staff team and cadets is the driver in all our decision making. We are maintaining regular contact with all members to ensure they continue to feel part of the organisation.
Despite the global pandemic, the Trustees continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment, did not hinder. We continued to take young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by:
- Regular and structured activities with a nautical theme.
- Allowing young people to take part in activities connected with the wider Sea Cadet movement such as seaborne activities, events and competitions at district, area and national levels in a covid secure environment where permissible.
Contributions during the year were suspended due to the levels of funding attracted as we recognised the impact on families during this very difficult time. We are however grateful to those who continued with their donations.
## **Future Plans**
This leads me onto, future for the year ahead. The priority of the Trustees is to look to a different style of delivering the cadet experience and retain as many members as possible. We do not know how long the Covid-19 pandemic will continue to dominate.
However, we are clear that as a team, we are fully committed to supporting our cadets, adult volunteers and families through these difficult and challenging times. We have always been a charity that looks after the wider social issues of those we work and serve and we will continue to offer support to our beneficiaries who are most disadvantaged. We are already working with a local charity to offer food parcels and advice and information to such families.
As trustees, we are also conscious of the forthcoming capital build project and how the current crisis may impact on future fundraising efforts. We therefore have sought support from the national charity to provide human resources to help up develop our funding applications and promotions elements to ensure that we do not miss any opportunities moving forward.
The impact of the current pandemic has shown that we need to significantly increase our levels of unrestricted reserves. This will give us the flexibility to maintain essential core costs and continue to deliver services to our young people in an accessible way.
## **FINANCIAL REPORT**
## **Financial Review**
- Income Receipts during the year was £56, 265 and includes cadet membership fees, training course fees and other donations
- Payments made during the year was £24,531. All these payments were made on Sea Cadet activities
- Unrestricted funds at the year-end stood at £32,949, whilst restricted funds were £9,243.
## **Notes regards the accounts**
- Accounts are lodged both with the MSSC and with the Charity Commission
- All our volunteers gave their time freely and none received any salary or wage for their time or service to the Unit
- Cadet contributions are only £20.00 per month per cadet or £10.00 for our Junior Cadets
- Direct cadet Activities includes payment of training course fees
- Building overheads includes Council rates, Heat, light and power, telephone and other administrative costs
- Vehicle operations covers Road Fund License and MOT, servicing, insurance, maintenance
- • Boating operations includes servicing costs of the Safety Boat, annual maintenance of the boats and spares
- Other operating costs include annual contents insurance
## **Reserves Policy**
The charity trustees’ policy aims to maintain unrestricted reserves at a level equal to three months revenue payments in order to safeguard the Unit’s ongoing activities from any unexpected fluctuations in income. The trustees recognise that the current level falls below this required amount and therefore plan to undertake activities to increase unrestricted funds as soon as it is able to.
## **DECLARATION**
The Trustees declare that they have approved the trustees annual report for Birmingham Vernon Sea Cadets and Royal Marine Cadets.
Signed on behalf of the charity’s trustees on 03[rd] March 2022.
## **Jennifer Harrison BEM, Chairman**
## **ACKNOWLEDGEMENTS**
The Trustees declare that they have approved the trustees annual report for Birmingham (Vernon) Unit 40 Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 2020/2021.
- MSSC
- Birmingham City Council
- The National Lottery Community Fund
- Sport England Emergency Fund
- Parents and Supporters for their Cadet Contributions
- HMRC Gift Aid Payments
Finally, we would like to acknowledge the support provided by all of the volunteers who dedicate their time free of charge. The unit is run purely on this support provide, without it, we could not operate and we could not support our young cadets.
Thank you for your commitment and continued support.
**ACCOUNTS**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF**
## **BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.**
I report on the financial statements of Birmingham (Vernon) Unit 40 of the Sea Cadets Corps for the year ended 31[st] March 2021 which are set out over the following 4 pages.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”)
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
## **Independent examiner’s statement**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Bev Richardson M.A.A.T.
Date: 03[rd] March 2022
On Behalf of Charity AID Accountancy Services
Woodland Lodge Dunston Business Village Stafford Road Dunston Staffordshire ST18 9AB
## **BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.**
## **Receipts and Payments Account for the period 1[st] April 2020 – 31[st] March 2021**
|**Note**
**RECEIPTS**
Donations
1
Fundraising
2
Generated
3
Training
4
Interest
5
Other Income
6
**TOTAL RECEIPTS**
**PAYMENTS**
Fundraising Costs
7
Charitable Activities
8
Overheads
9
Operating Costs
10
Fees Charged
11
**TOTAL PAYMENTS**
**ASSETS & INVESTMENTS**
Fixed Assets
12
Investment
**TOTAL PAYMENTS**
**Net incoming resources**
**Transfer between funds**
**Cash funds from last year**
**TOTAL CASH FUNDS**|**Unrestricted**
**Restricted**
**2021**
**2020**
**£**
**£**
**£**
**£**
41,446
14,500
55,946
30,207
30
0
30
3,473
0
0
0
542
172
0
172
2,666
0
0
0
0
117
0
117
531|
|---|---|
||**41,765**
**14,500**
**56,265**
**37,419**|
||47
49
96
2,326
252
0
252
7,196
4,155
6,193
10,348
17,583
5,064
628
5,692
3,641
513
0
513
315|
||**10,031**
**6,870**
**16,901**
**31,061**|
||0
7,630
7,630
850
0
0
0
0|
||**0**
**7,630**
**7,630**
**850**|
||**10,031**
**14,500**
**24,531**
**31,911**|
|||
||**31,734**
**0**
**31,734**
**5,508**|
|||
||**0**
**0**
**0**
**0**|
||1,215
9,243
10,458
4,950|
||**32,949**
**9,243**
**42,192**
**10,458**|
## **BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.**
## **Statement of Assets and Liabilities as at 31st March 2021**
|**ASSETS AND LIABILITIES**
**CASH FUNDS**
Business Account
Petty Cash
**OTHER MONETARY ASSETS**
**INVESTMENT ASSETS**
**ASSETS RETAINED FOR THE**
**CHARITY'S OWN USE**
Boats
Vehicles
Computers & Other Equipment
**LIABILITIES**
Independent Examination|**Unrestricted**
**Restricted**
**£**
**£**
32,675
9,243
274
0|**2021**
**2020**
**Total**
**Total**
**£**
**£**
41,918
10,184
274
274|
|---|---|---|
||**32,949**
**9,243**|**42,192**
**10,458**|
||0
0
0
0|0
0
0
0
**Current**
**Value**
65,000
400
8,000
**73,400**
350|
The financial statements were approved by the Board of Trustees on 03[rd] March 2022 and were signed on its behalf by
Jennifer Harrison BEM, Chairman
Signature: …………...……...……………….....
## **BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.**
## **Notes to the Accounts**
|**1**
**Donations**
Bursaries
Cadet
P&SA
Donations
Gift Aid Claim
Charitable Trusts & Foundation
Marine Society & Sea Cadets
**2**
**Fundraising**
Bag packs
Flag week
Special events
Community Events
Sale of Goods
Other
**3**
**Generated**
Property Rental
Sale of Assets
SCAVA
**4**
**Training**
Competition Fees - external
Competition Fees - internal
Course Fees - external
Course Fees - internal
**5**
**Interest**
Bank Interest
**6**
**Other Income**
MSSC Travel Refunds
Refunds Received
**7**
**Fundraising Costs**
Special Events
Goods for resale
Other fundraising costs|**Unrestricted**
**Restricted**
**2021**
**2020**
**£**
**£**
**£**
**£**
0
0
0
100
2,280
0
2,280
6,136
0
0
0
0
211
0
211
226
1,518
0
1,518
1,845
22,237
14,500
36,737
16,900
15,200
0
15,200
5,000|
|---|---|
||**41,446**
**14,500**
**55,946**
**30,207**|
||0
0
0
0
0
0
0
0
0
0
0
1,541
0
0
0
0
0
0
0
1,932
30
0
30
0|
||**30**
**0**
**30**
**3,473**|
||0
0
0
542
0
0
0
0
0
0
0
0|
||**0**
**0**
**0**
**542**|
||172
0
172
0
0
0
0
0
0
0
0
1,686
0
0
0
980|
||**172**
**0**
**172**
**2,666**|
||0
0
0
0|
||**0**
**0**
**0**
**0**|
||0
0
0
377
117
0
117
154|
||**117**
**0**
**117**
**531**|
||0
0
0
1,050
0
0
0
1087
47
49
96
189|
||**47**
**49**
**96**
**2,326**|
## **BIRMINGHAM (VERNON) UNIT 40 OF THE SEA CADET CORPS.**
## **Notes to the Accounts continued**
|**8**
**Charitable Activities**
Competition Fees - external
Competition Fees - internal
Course Fees - external
Course Fees - internal
Fuel / Travel
Training Materials
3rd Party travel - rail
3rd Party travel - road
Catering
Special Events
**9**
**Overheads**
Room Hire
Rates
Water & Sewage Rates
Electricity
Gas
Broadband
Insurance - building, boats, equip
Insurance - vehicle
Fire certification
Electrical certification
Gas safety certification
**10 Operating Costs**
Unit Health, Hygiene & Well-being
Equipment, Stationery & Printing
IT Consumables
Building maintenance
Grounds maintenance
Boat maintenance
Vehicle maintenance
Other maintenance
PPE & Branded clothing
**11 Fees Charged**
Accountancy & Professional fees
Other revenue costs & charges
**12 Assets & Investments**
Various Unit Assets|**Unrestricted**
**Restricted**
**2021**
**2020**
**£**
**£**
**£**
**£**
0
0
0
0
0
0
0
0
0
0
0
3,998
0
0
0
753
121
0
121
546
81
0
81
1,217
0
0
0
177
0
0
0
13
50
0
50
342
0
0
0
150|
|---|---|
||**252**
**0**
**252**
**7,196**|
||0
0
0
1,440
0
0
0
2,005
165
95
260
532
465
3,089
3,554
5,410
1,005
1,747
2,752
4,613
347
180
527
474
1,212
1,082
2,294
1,875
648
0
648
627
313
0
313
359
0
0
0
125
0
0
0
123|
||**4,155**
**6,193**
**10,348**
**17,583**|
||533
546
1,079
148
41
33
74
429
386
49
435
170
713
0
713
783
206
0
206
0
0
0
0
348
185
0
185
861
3,000
0
3,000
73
0
0
0
829|
||**5,064**
**628**
**5,692**
**3,641**|
||350
0
350
0
163
0
163
315|
||**513**
**0**
**513**
**315**|
||0
7,630
7,630
850|
||**0**
**7,630**
**7,630**
**850**|