(IIARThY Trustees. Annual Report for the period Period start date Period end date From Section A Reference and administration details Charity name Staffordshire Association of Clubs for Young People Other names charity is known by Registered charity number (if any) 522814 Charity's principal address clo Mrs K Till Rock House Eccleshall, Staffordshire Postcode ST216ES Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office {if any) Name of person lor body) entitled toa oint trustee ifan Lord F Stafford Mr C Hawley MrCRMBoote President Chairman Treasurer Mr D L Leigh Mr H Gell Exec Committee Member Exec Committee Member Mr J Morgan Mrs C Steward- Sanderman Exec Committee Member Exec Committee Member 10 12 13 14 15 16 17 18 19 Names of the trustees for the charity, if any, (for example. any custodian trustees) Name Dates acted if not for whole ear TAR March 2012
Names and addresses of advisers {Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution Type of governing document How the charity is constituted Association Trustee selection methods Elected each year at Annual General Meeting Additional governance issues (Optional information) You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity relationship with any related parties" trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The aim of the Association is to develop and build young people's potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building. youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work. Summary of the objects of the charity set out in its governing document TAR March 2012
The Charity's strategy is to.. 1. Organise events for youth clubs and youth organisations throughout the county and recruit new clubs (from the voluntary sector) and other organisations to attend these events 2. Develop and supply new youth services for those who no longer have access to council-run youth c5ubs This model has worked with the charity being able to raise funds from grant making bodies to enable the team to deliver services. Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events. we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue. We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubslprojects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire. Infomiation on our activities and achievements can be found on our website: htt s.'IlstaffsG .or .ukl Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the s+at'Jtory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) This year we have worked with many young people from various areas in Staffordshire. and worked with various partners. We have delivered various trips and outings in conjunction with Staffordshire Police SPACE scheme, providing diversionary and positive activities help to support reducing anti-social behaviour and give young people something to do to reduce boredom. We have delivered holiday clubs through Staffordshire CC through the HAF scheme, this scheme aims to provide young people with a holiday club that makes sure that they are well fed, engage in sports and activities as well as arts etc. We have continually delivered our youth clubs and outdoor activities through our Chartley grant. During our youth clubs young people take part in sports, games, arts, cooking and socialising together. Engaging in the outdoor activities helps young get out of their urban areas and into the great outdoors. walking, scrambling, bushcraft etc help young people respect and appreciate the environment. All of our work aims to develop young peoples personal and social development, we recognise that our offer is financially subsidised and we aim to support young people's mental health as well as empowering young people to become positive members of their community. Additional details of objectives and activities (Optional information) TAR March 2012
You may choose to include further statements. where relevant, about: policy on grantmaking. policy programme related investment. contribution made by volunteers. Section D Achievements and performance TAR March 2012
Section D Achievements and performance Summary of the main achievements of the charity during the year During the year the charity has both been increased the number of youth clubs we run as well as moving to new accommodation. The charity undertakes a wide range of activity sessions and these range from traditional youth clubs (held regularly in one location offering a range of activities to young people), to specific sports sessions (e.g. football). to outward bound activities and trips. We have put in funding bids with many partners for grant monies including SCVYS. Staffordshire County Council. Police & Crime Commissioner and Chartley foundation. As well as our regular weekly youth club activities, the range of activities delivered also included the following:_ Holidays, Activities & Food - we have delivered on Easter & Summer HAF sessions. for those SPACE - through the SPACE scheme, we delivered on various holiday activities and trips, including residential camping weekends and various trips such as Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. Our key fundraising event was our Curborough Charity Day. which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades - 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the fourth consecutive year in August 2025. Further information can be found on our website: htt s:l/staffsc .or Section E Financial review It was resolved in July 2008, which continues to remain in place, that the Development Fund hold reserves in order to increase the operational capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. Brief statement of the charity's policy on reserves The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategyl working model. Details of any funds materially in def icit Further financial review details (Optional information) TAR March 2012
You may choose to include additional information, where relevant about.. the charity s principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. In order to ensure that the Association has funding for its annual expenditure for a rolling three year period. periodic large fundraising events are held and other sources of funds, such as external grants, are sought. The nature of income is, as ever. challenging as a charity, particularly when looking to expand activities resulting in increased costs and being reliant on grant funding and fundraising activities. Grant funding has been received from several sources during the year. Particular thanks are owed to: The Chartley Foundation for their support of our school holidays activities. The Police and Crime Commissioner for various grants targeted at diversionary activities for teenagers Stafford Borough Council Stafford County Council scvys The key fundraising event was a Hill Climb held at Curborough in August 2024, organised by David and Lucy Leigh, together with many volunteers. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature{s) David Leigh Charles Boote Full name{s) Position (eg Secretary, Chair, etc) David L Leigh Trustee Charles Richard Michael Boote Trustee & Treasurer Date 16.05.2025 TAR March 2012
Staffordshire Association of Clubs foryoung People Receipts and PaymentsAccount Forthe year ended 31 July2024 Recelpt5 2024 2024 2024 2023 Unrestricted Designated Total Total Grants Chartley Foundation Staffs County Fund including HAF SPACE 30,243 27,617 7.438 30,243 27,617 7,438 25,845 24,318 7,000 108 57,271 18.242 1,381 1,504 227 Other 65,298 18,025 786 65,298 18.025 786 Fundraisi ng Donations Youth Club income Bank interest Total iecelpts 4,448 56 4,448 1,253 89,810 1.197 1,197 88,613 78.625 Payments Youth Development Manager Honorarium to part time off icial Media official Carand transport Postage and telephone Activities, competitions and seNices Youth Club equipment Youth Club expenses Sundries and office expenses Independent Examiner Grantto Club member Fundraising Costs Insurance Total payments 37,366 3,407 870 37,366 3,407 870 36,861 3.530 761 1,830 125 1,830 125 3,621 162 16,401 497 16,401 497 13.082 427 12.306 1,222 10.158 1,043 780 10,158 1,043 780 loo loo 743 743 632 632 578 73,952 73.952 72,550 Excess of Receipts over Payments 14,661 1,197 15,858 6,075 Balances brought fornard 35,510 57,077 92,587 86,512 Balances carried forward 50,171 58,274 108,445 92.587
Staffordshire Association of Clubsfor Young People Statement of Assets and Liabilities 31JuLy2024 2024 2023 Cash Funds Stafford Railway Building Society CAF Bank Barclays Bank 58,274 28,147 22,024 108,445 57,077 19.899 15,611 92,587 Held asto- Unrestricted Fund Development Fund 50,171 58,274 108,445 35,510 57.077 92,587 The statement of Assets and Liabilities and attached Receipts and Payments Accour)tforthe year ended 31 July 2024 were approved bythe Executive Committee on 19 May 2025 and Signed on their behalf by: D L Leigh CRMBoote
Independent Examiner's Report to the Trustees of Staffordshire Association of Clubs for Young People I report to the charity trustees on my examination of the attached Receipts and Payments Account and Statement of Assets and Liabilities of the charity for the year ended 31 July 2024. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under seGtion 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confim that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. M Gumey FCCA, DChA Of Dains Audtt Ltd St John's Court Wiltell Road Lichfield Stsffs WS149DS 19 May 2025