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2023-07-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1[st] August 2022 To 31st July 2023

Section A Reference and administration details

Charity name

Staffordshire Association of Clubs for Young People

Other names charity is known by

522814 Charity's principal address c/o Mrs K Till Rock House Eccleshall, Staffordshire Postcode ST21 6ES ~~—~~

Registered charity number (if any) 522814

Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Mr D L Leigh Chairman 2 Mr C R M Boote Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16

17 18 19 20 ~~Oe~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year

TAR

March 2012

1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution

Type of governing document (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company)

Elected each year at Annual General Meeting Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work.

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March 2012

2

The Charity’s strategy is to:

  1. Organise events for youth clubs and youth organisations throughout the county and recruit new clubs (from the voluntary sector) and other organisations to attend these events

  2. Develop and supply new youth services for those who no longer have access to council-run youth clubs

This model has worked with the charity being able to raise funds from grant making bodies to enable the team to deliver services.

Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire.

Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/

This year we have worked with many young people from various areas in Staffordshire, and worked with various partners. We have delivered various trips and outings in conjunction with Staffordshire Police SPACE scheme, providing diversionary and positive activities help to support reducing anti-social behaviour and give young people something to do to reduce boredom.

We have delivered holiday clubs through Staffordshire CC through the HAF scheme, this scheme aims to provide young people with a holiday club that makes sure that they are well fed, engage in sports and activities as well as arts etc.

We have continually delivered our youth clubs and outdoor activities through our Chartley grant. During our youth clubs young people take part in sports, games, arts, cooking and socialising together. Engaging in the outdoor activities helps young get out of their urban areas and into the great outdoors, walking, scrambling, bushcraft etc help young people respect and appreciate the environment.

All of our work aims to develop young peoples personal and social development, we recognise that our offer is financially subsidised and we aim to support young people’s mental health as well as empowering young people to become positive members of their community.

Additional details of objectives and activities (Optional information)

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March 2012

3

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

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March 2012

4

Section D Achievements and erformance p During the year the charity has revived and has run a variety of youth Summary of the main clubs and activity sessions. These range from traditional youth clubs achievements of the charity (held regularly in one location offering a range of activities to young during the year people), to specific sports sessions (e.g. football or climbing), to outward bound activities and trips. We have put in new funding bids with many partners for grant monies including SCVYS, Staffordshire County Council, Police & Crime Commissioner and Chartley foundation. As well as our regular weekly youth club activities, the range of activities delivered also included the following:- Holidays, Activities & Food – we have delivered on Easter & Summer HAF sessions, for those SPACE – through the SPACE scheme, we delivered on various holiday activities and trips, including residential camping weekends and various trips such as Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. Our key fundraising event was our Curborough Charity Day, which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the fourth consecutive year in August 2024. Further information can be found on our website: https://staffscyp.org.uk/

Section E Financial review

It was resolved in July 2008, which continues to remain in place, that the Brief statement of the Development Fund hold reserves in order to increase the operational charity’s policy on reserves capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model. Details of any funds materially in deficit

Further financial review details (Optional information)

TAR

March 2012

5

You may choose to include additional information, where relevant about:

In order to ensure that the Association has funding for its annual expenditure for a rolling three year period, periodic large fundraising events are held and other sources of funds, such as external grants, are sought.

Grant funding has been received from several sources during the year.

The key fundraising event was a Hill Climb held at Curborough in August 2023, organised by David and Lucy Leigh, together with many volunteers.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Charles Richard Michael Boote Full name(s) David Lennox Leigh ~~ee~~ Position (eg Secretary, Chair, Chair Trustee & Treasurer etc) ~~a~~ Date 25.03.2024 ~~PO~~

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March 2012

6

Income and Expenditure Account for the year ended 31 July 2023

INCOME
Donations and covenants
Curborough Vintage Motor fundraising
External Grants
Furlough Grant
Youth Club Income
Interest received
EXPENSES
Honoraria to part time official
Youth Development Manager
Media official
Car and transport
Postage and telephone
Activities, competitions & services
Youth Club Equipment
Youth Club Expenses
Printing, Stationery & office expenses (& sundries)
Grants to Affiliated Clubs
Insurance
Total income less expenses before transfer between funds
General Fund income less expenses
Development Fund income less expenses
Total income less expenses after transfers between funds		 2023
2023
Total
Total
£
£
1381.25
1381.25
18241.68
18241.68
57271.20
57271.20
- -
1504.16
1504.16
226.14
226.14
78,624.43 78,624.43
3,530.28 3,530.28
36,861.49 36,861.49
760.93 760.93
3,621.03 3,621.03
162.50 162.50
13,082.38 13,082.38
426.50 426.50
12,305.98 12,305.98
1,221.50 1,221.50
- -
577.63 577.63
72,550.22 72,550.22
6,074.21 6,074.21
5,879.33 5,879.33
194.88 194.88
6,074.21 6,074.21
Unrestricted
Funds		 2022
2022
Total
Total
£
£
1,141.85 1,141.85
9,803.19 9,803.19
49,107.96 49,107.96
- -
6,313.20 6,313.20
57.48 57.48
Unrestricted
Funds
66,423.68 66,423.68
3,244.80 3,244.80
33,783.96 33,783.96
- -
2,030.11 2,030.11
137.50 137.50
9,937.57 9,937.57
1,517.60 1,517.60
10,125.87 10,125.87
447.32 447.32
- -
498.63 498.63
61,723.36 61,723.36
4,700.32 4,700.32
4,643.49 4,643.49
56.83 56.83
4,700.32 4,700.32

#

£

Staffordshire Association of Clubs for Young People

Balance Sheet

as at 31 July 2023

CURRENT ASSETS
CAF Bank
Barclays Bank plc
Railway B/S
DEVELOPMENT FUND ASSETS
CAF Bank
Stafford Railway Building Society
UNRESTRICTED FUNDS
GENERAL FUND
Balance brought forward
Plus surplus/(deficit) for the year
DEVELOPMENT FUND
Balance brought forward
Plus interest received		 2023
£
£
19,898.53
15,611.12
0.00
35,509.65
35,509.65
-
57,076.81
92,586.46
29,630.32
5,879.33
35,509.65
56,881.93
194.88
57,076.81
92,586.46		 2022
£
£
11,158.11
18,472.21
0.00
29,630.32
29,630.32
-
56,881.93
86,512.25
24,986.83
4,643.49
29,630.32
56,825.10
56.83
56,881.93
86,512.25		 2022
£
£
11,158.11
18,472.21
0.00
29,630.32
29,630.32
-
56,881.93
86,512.25
24,986.83
4,643.49
29,630.32
56,825.10
56.83
56,881.93
86,512.25
35,509.65 29,630.32
29,630.32
5,879.33
56,881.93
194.88		 24,986.83
4,643.49
56,825.10
56.83
86,512.25


29,630.32


56,881.93
86,512.25

Independent Examiner’s Statement For the Year Ended 31/07/2023

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTREES OF STAFFORDSHIRE ASSOCIATION OF CLUBS FOR YOUNG PEOPLE (Charity Number 522814)

I report on the accounts of the charity for the year ended 31/07/2023

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

BASIS OF INDEPENDENT EXAMINERS STATEMENT

be required in an audit, and consequently no opinion is given as to whether the accounts present a

INDEPENDENT EXAMINERS STATEMENT

accounts to be reached.

Carthy Accountants Limited

29 May 2024