## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1[st] August 2022 **To** 31st July 2023
## Section A Reference and administration details
**Charity name**
Staffordshire Association of Clubs for Young People
**Other names charity is known by**
522814 **Charity's principal address** c/o Mrs K Till Rock House Eccleshall, Staffordshire **Postcode** ST21 6ES ~~—~~
**Registered charity number (if any)** 522814
**Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Mr D L Leigh Chairman 2 Mr C R M Boote Treasurer 3 4 5 6 7 8 9 10 11 12 13 14 15 16
17 18 19 20 ~~Oe~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
**TAR**
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1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Association How the charity is constituted
(eg. trust, association, company)
Elected each year at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work.
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The Charity’s strategy is to:
1. Organise events for youth clubs and youth organisations throughout the county and recruit new clubs (from the voluntary sector) and other organisations to attend these events
2. Develop and supply new youth services for those who no longer have access to council-run youth clubs
This model has worked with the charity being able to raise funds from grant making bodies to enable the team to deliver services.
Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire.
Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/
This year we have worked with many young people from various areas in Staffordshire, and worked with various partners. We have delivered various trips and outings in conjunction with Staffordshire Police SPACE scheme, providing diversionary and positive activities help to support reducing anti-social behaviour and give young people something to do to reduce boredom.
We have delivered holiday clubs through Staffordshire CC through the HAF scheme, this scheme aims to provide young people with a holiday club that makes sure that they are well fed, engage in sports and activities as well as arts etc.
We have continually delivered our youth clubs and outdoor activities through our Chartley grant. During our youth clubs young people take part in sports, games, arts, cooking and socialising together. Engaging in the outdoor activities helps young get out of their urban areas and into the great outdoors, walking, scrambling, bushcraft etc help young people respect and appreciate the environment.
All of our work aims to develop young peoples personal and social development, we recognise that our offer is financially subsidised and we aim to support young people’s mental health as well as empowering young people to become positive members of their community.
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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Section D Achievements and erformance p During the year the charity has revived and has run a variety of youth **Summary of the main** clubs and activity sessions. These range from traditional youth clubs **achievements of the charity** (held regularly in one location offering a range of activities to young **during the year** people), to specific sports sessions (e.g. football or climbing), to outward bound activities and trips. We have put in new funding bids with many partners for grant monies including SCVYS, Staffordshire County Council, Police & Crime Commissioner and Chartley foundation. As well as our regular weekly youth club activities, the range of activities delivered also included the following:- **Holidays, Activities & Food** – we have delivered on Easter & Summer HAF sessions, for those **SPACE** – through the SPACE scheme, we delivered on various holiday activities and trips, including residential camping weekends and various trips such as Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. Our key fundraising event was our Curborough Charity Day, which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the fourth consecutive year in August 2024. Further information can be found on our website: https://staffscyp.org.uk/
## **Section E Financial review**
It was resolved in July 2008, which continues to remain in place, that the **Brief statement of the** Development Fund hold reserves in order to increase the operational **charity’s policy on reserves** capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model. **Details of any funds materially in deficit**
**Further financial review details (Optional information)**
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You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
In order to ensure that the Association has funding for its annual expenditure for a rolling three year period, periodic large fundraising events are held and other sources of funds, such as external grants, are sought.
- The nature of income is, as ever, challenging as a charity, particularly when looking to expand activities resulting in increased costs and being reliant on grant funding and fundraising activities.
Grant funding has been received from several sources during the year.
- Particular thanks are owed to:
- The Chartley Foundation for their support of our school holidays activities.
- The Police and Crime Commissioner for various grants targeted at diversionary activities for teenagers
- Stafford Borough Council
- Stafford County Council
- SCVYS
The key fundraising event was a Hill Climb held at Curborough in August 2023, organised by David and Lucy Leigh, together with many volunteers.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
Charles Richard Michael Boote **Full name(s)** David Lennox Leigh ~~ee~~ **Position (eg Secretary, Chair,** Chair Trustee & Treasurer **etc)** ~~a~~ **Date** 25.03.2024 ~~PO~~
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## **Income and Expenditure Account for the year ended 31 July 2023**
|**INCOME**
Donations and covenants
Curborough Vintage Motor fundraising
External Grants
Furlough Grant
Youth Club Income
Interest received
**EXPENSES**
Honoraria to part time official
Youth Development Manager
Media official
Car and transport
Postage and telephone
Activities, competitions & services
Youth Club Equipment
Youth Club Expenses
Printing, Stationery & office expenses (& sundries)
Grants to Affiliated Clubs
Insurance
Total income less expenses before transfer between funds
General Fund income less expenses
Development Fund income less expenses
Total income less expenses after transfers between funds|**2023**
**2023**
**Total**
**Total**
**£**
**£**
1381.25
1381.25
18241.68
18241.68
57271.20
57271.20
- -
1504.16
1504.16
226.14
226.14
78,624.43 78,624.43
3,530.28 3,530.28
36,861.49 36,861.49
760.93 760.93
3,621.03 3,621.03
162.50 162.50
13,082.38 13,082.38
426.50 426.50
12,305.98 12,305.98
1,221.50 1,221.50
- -
577.63 577.63
72,550.22 72,550.22
6,074.21 6,074.21
5,879.33 5,879.33
194.88 194.88
6,074.21 6,074.21
**Unrestricted**
**Funds**|**2022**
**2022**
**Total**
**Total**
**£**
**£**
1,141.85 1,141.85
9,803.19 9,803.19
49,107.96 49,107.96
- -
6,313.20 6,313.20
57.48 57.48
**Unrestricted**
**Funds**|
|---|---|---|
|||66,423.68 66,423.68|
|||3,244.80 3,244.80
33,783.96 33,783.96
- -
2,030.11 2,030.11
137.50 137.50
9,937.57 9,937.57
1,517.60 1,517.60
10,125.87 10,125.87
447.32 447.32
- -
498.63 498.63|
|||61,723.36 61,723.36|
|||4,700.32 4,700.32|
|||4,643.49 4,643.49
56.83 56.83|
|||4,700.32 4,700.32|
**#**
**£**
## **Staffordshire Association of Clubs for Young People**
## **Balance Sheet**
## **as at 31 July 2023**
|**CURRENT ASSETS**
CAF Bank
Barclays Bank plc
Railway B/S
**DEVELOPMENT FUND ASSETS**
CAF Bank
Stafford Railway Building Society
**UNRESTRICTED FUNDS**
**GENERAL FUND**
Balance brought forward
Plus surplus/(deficit) for the year
**DEVELOPMENT FUND**
Balance brought forward
Plus interest received|**2023**
**£**
**£**
19,898.53
15,611.12
0.00
35,509.65
35,509.65
-
57,076.81
92,586.46
29,630.32
5,879.33
35,509.65
56,881.93
194.88
57,076.81
92,586.46|**2022**
**£**
**£**
11,158.11
18,472.21
0.00
29,630.32
29,630.32
-
56,881.93
86,512.25
24,986.83
4,643.49
29,630.32
56,825.10
56.83
56,881.93
86,512.25|**2022**
**£**
**£**
11,158.11
18,472.21
0.00
29,630.32
29,630.32
-
56,881.93
86,512.25
24,986.83
4,643.49
29,630.32
56,825.10
56.83
56,881.93
86,512.25|
|---|---|---|---|
||35,509.65|29,630.32||
||29,630.32
5,879.33
56,881.93
194.88|24,986.83
4,643.49
56,825.10
56.83||
||||86,512.25|
||||
29,630.32
56,881.93|
|||||
||||86,512.25|
**Independent Examiner’s Statement For the Year Ended 31/07/2023**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTREES OF STAFFORDSHIRE ASSOCIATION OF CLUBS FOR YOUNG PEOPLE (Charity Number 522814)**
I report on the accounts of the charity for the year ended 31/07/2023
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
-
-
-
## **BASIS OF INDEPENDENT EXAMINERS STATEMENT**
be required in an audit, and consequently no opinion is given as to whether the accounts present a
## **INDEPENDENT EXAMINERS STATEMENT**
-
-
- the accounts did not comply with the applicable requirements concerning the form and
accounts to be reached.
**Carthy Accountants Limited**
## **29 May 2024**