Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1[st] August 2020 To 31st July 2021
Section A Reference and administration details
Charity name
Staffordshire Association of Clubs for Young People
Other names charity is known by
Registered charity number (if any) 522814
Charity's principal address
c/o Mrs K Till Rock House Eccleshall, Staffordshire Postcode ST21 6ES
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Mr D L Leigh | Chairman | |||
| Mr C R M Boote | Treasurer | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
(eg. trust, association, company)
Elected each year at Annual General Meeting Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work.
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We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/
Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
For Staffordshire Clubs for Young People, 20/21 was a difficult year as it Summary of the main has for most charities due to the COVID pandemic. achievements of the charity during the year For the main part of the year, we did not run and groups of young people had to isolate, this meant that no clubs or projects took place. We commenced outdoor activities during the holiday periods, where we delivered holiday trips through Staffordshire SPACE. We delivered 2 residential camping weekends and 16 trips to various places including Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. We also undertook activities through South West Peaks, including camping trips, cycling days out and other outdoor activities. During the period we were also delivering outdoor trips with Amity Hub, these are a group of UASR, we delivered various sessions that engaged the young people in a period when they needed support most. We still kept in contact during the Covid situation with many partners including SCVYS, Amity Hub, Staffordshire County Council and Chartley foundation. Our key fundraising event was our Curborough Charity Day which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the third consecutive year in August 2022. Further information can be found on our website: https://staffscyp.org.uk/
Section E Financial review
It was resolved in July 2008, which continues to remain in place, that the Brief statement of the Development Fund hold reserves in order to increase the operational charity’s policy on reserves capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model. Details of any funds materially in deficit
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Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
In order to ensure that the Association has funding for its annual expenditure for a rolling three year period, periodic large fundraising events are held and other sources of funds, such as external grants, are sought.
The nature of income is, as ever, challenging as a charity, particularly when looking to expand activities resulting in increased costs
Grant funding has been received from several sources during the year. Particular thanks are owed to:
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The Chartley Foundation for their support of our school holidays activities.
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The Police and Crime Commissioner for various grants targeted at diversionary activities for teenagers
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South West Peaks
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Stafford Borough Council
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Stafford County Council
-
Amity Hub
The key fundraising event was a Hill Climb held at Curborough on 30 August 2021, organised by David and Lucy Leigh, together with many volunteers. This was the first year where spectators were welcome to Curborough following COVID.
During the COVID pandemic, our main development worker was furloughed.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Charles Richard Michael Boote Full name(s) David Lennox Leigh Position (eg Secretary, Chair, Chair Trustee & Treasurer etc) Date 07.05.2022
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Income and Expenditure Account for the year ended 31 July 2021
| INCOME Donations and covenants Oakamoor income Curborough External Grants Furlough Grant Youth Club Income Interest received EXPENSES Honoraria to part time oficials Youth Development Manager Car and transport Postage and telephone Activities, competitions & services Youth Club Equipment Youth Club Expenses Printing, Stationery & ofice expenses (& sundries) Grants to Afiliated Clubs Insurance Oakamoor Total income less expenses before transfer between funds General Fund income less expenses Development Fund income less expenses Total income less expenses after transfers between funds |
2021 2021 Total Total £ £ 1,005.00 1,005.00 - - 13,975.08 13,975.08 21,685.47 21,685.47 12,660.82 12,660.82 390.00 390.00 155.34 155.34 49,871.71 49,871.71 3,244.80 3,244.80 31,519.40 31,519.40 1,161.60 1,161.60 50.00 50.00 4,641.45 4,641.45 - - 669.00 669.00 796.36 796.36 300.00 300.00 475.04 475.04 - - 42,857.65 42,857.65 7,014.06 7,014.06 6,858.76 6,858.76 155.30 155.30 7,014.06 7,014.06 Unrestricted Funds |
2020 2020 Total Total £ £ 1,170.00 1,170.00 - - 2,733.39 2,733.39 37,700.25 37,700.25 9,892.02 9,892.02 4,818.12 4,818.12 167.58 167.58 Unrestricted Funds |
|---|---|---|
| 56,481.36 56,481.36 | ||
| 9,495.20 9,495.20 31,934.56 31,934.56 4,906.49 4,906.49 120.00 120.00 10,136.18 10,136.18 1,403.84 1,403.84 9,986.08 9,986.08 532.63 532.63 - - 388.52 388.52 372.98 372.98 |
||
| 69,276.48 69,276.48 | ||
| (12,795.12) (12,795.12) |
||
| (12,962.32) (12,962.32) 167.20 167.20 |
||
| (12,795.12) (12,795.12) |
#
£
Staffordshire Association of Clubs for Young People Balance Sheet
as at 31 July 2021
| CURRENT ASSETS Sundry Debtors CAF Bank (253.74+2876.19) Barclays Bank plc Railway B/S Sundry Creditors DEVELOPMENT FUND ASSETS CAF Bank Staford Railway Building Society UNRESTRICTED FUNDS GENERAL FUND Balance brought forward Plus surplus/(defcit) for the year Less restricted defcit (surplus) DEVELOPMENT FUND Balance brought forward Plus interest received |
2021 £ £ 0.00 3,129.93 22,395.95 0.00 25,525.88 539.05 24,986.83 - 56,825.10 81,811.93 18,128.07 6,858.76 0.00 24,986.83 56,669.80 155.30 56,825.10 81,811.93 |
2020 £ £ 5,798.75 3,789.91 8,539.41 0.00 18,128.07 0.00 18,128.07 - 56,669.80 74,797.87 31,090.39 -12,962.32 0.00 18,128.07 56,502.60 167.20 56,669.80 74,797.87 |
2020 £ £ 5,798.75 3,789.91 8,539.41 0.00 18,128.07 0.00 18,128.07 - 56,669.80 74,797.87 31,090.39 -12,962.32 0.00 18,128.07 56,502.60 167.20 56,669.80 74,797.87 |
|---|---|---|---|
| 25,525.88 539.05 |
18,128.07 0.00 |
||
| 18,128.07 6,858.76 0.00 |
31,090.39 -12,962.32 0.00 |
||
| 74,797.87 | |||
18,128.07 56,669.80 |
|||
| 56,669.80 155.30 |
56,502.60 167.20 |
||
| 74,797.87 |
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