## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 1[st] August 2020 **To** 31st July 2021 ## Section A Reference and administration details **Charity name** Staffordshire Association of Clubs for Young People **Other names charity is known by** **Registered charity number (if any)** 522814 **Charity's principal address** c/o Mrs K Till Rock House Eccleshall, Staffordshire **Postcode** ST21 6ES ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Mr D L Leigh|Chairman||| ||Mr C R M Boote|Treasurer||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Elected each year at Annual General Meeting Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The aim of the Association is to develop and build young people’s potential and aspirations through our various projects that we deliver throughout Staffordshire. Staffordshire Clubs for Young People (Staffs CYP) are a registered charity that works with young people aged 10 to 19 where we deliver various sports, arts, health and well being, leadership and team building, youth events, competitions and youth work projects. Our work focuses on the personal and social development of young people and the inclusion of communities where there is deprivation and a need for targeted work. **TAR** March **2012** 2 We currently operate Staffs CYP with a full time Youth Development Officer, and team of youth development officers and volunteers in addition to the voluntary management team that form the Committee. Despite being a relatively small charity we regularly work with over 5000 contacts a year in the Staffordshire area, where we provided youth events, youth clubs/projects, sports sessions and competitions to many young people in some of the most deprived areas of Staffordshire. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Information on our activities and achievements can be found on our website: https://staffscyp.org.uk/ Our projects are often heavily subsidised and we feel that money should not be a barrier to access and participation in Staffs CYP projects, so we self -fundraise by holding our own charity fundraising events, we also rely on donations and grant funding both locally and nationally, this is a big part of our work and without funding the work could not continue. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance For Staffordshire Clubs for Young People, 20/21 was a difficult year as it **Summary of the main** has for most charities due to the COVID pandemic. **achievements of the charity during the year** For the main part of the year, we did not run and groups of young people had to isolate, this meant that no clubs or projects took place. We commenced outdoor activities during the holiday periods, where we delivered holiday trips through Staffordshire SPACE. We delivered 2 residential camping weekends and 16 trips to various places including Roaches walking, Bushcraft skills, fishing trips, seaside trips and rock scrambling. We also undertook activities through South West Peaks, including camping trips, cycling days out and other outdoor activities. During the period we were also delivering outdoor trips with Amity Hub, these are a group of UASR, we delivered various sessions that engaged the young people in a period when they needed support most. We still kept in contact during the Covid situation with many partners including SCVYS, Amity Hub, Staffordshire County Council and Chartley foundation. Our key fundraising event was our Curborough Charity Day which took place on August bank holiday Monday. The event is open to cars and motorcycles spanning eight decades – 1900 to 1982 and spectators can saw them all in action on the figure of eight route course at Shenstone. All monies raised on the day, including car and spectator entry fees go direct to supporting our youth club activities. We are ever grateful to the Shenstone & District Car Club for their continued support, and we are thrilled to return to Curborough Sprint Course for the third consecutive year in August 2022. Further information can be found on our website: https://staffscyp.org.uk/ ## **Section E Financial review** It was resolved in July 2008, which continues to remain in place, that the **Brief statement of the** Development Fund hold reserves in order to increase the operational **charity’s policy on reserves** capacity of the Association and for match funding opportunities. This amount will also include staff costs and events and ensure contingency planning for a rolling three year period. The Committee are committed to look to regularly review this reserve due to the increased operational expenditure as a result of their strategy/ working model. **Details of any funds materially in deficit** **TAR** March **2012** 4 ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. In order to ensure that the Association has funding for its annual expenditure for a rolling three year period, periodic large fundraising events are held and other sources of funds, such as external grants, are sought. The nature of income is, as ever, challenging as a charity, particularly when looking to expand activities resulting in increased costs Grant funding has been received from several sources during the year. Particular thanks are owed to: - The Chartley Foundation for their support of our school holidays activities. - The Police and Crime Commissioner for various grants targeted at diversionary activities for teenagers - South West Peaks - Stafford Borough Council - Stafford County Council - Amity Hub The key fundraising event was a Hill Climb held at Curborough on 30 August 2021, organised by David and Lucy Leigh, together with many volunteers. This was the first year where spectators were welcome to Curborough following COVID. During the COVID pandemic, our main development worker was furloughed. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Charles Richard Michael Boote **Full name(s)** David Lennox Leigh **Position (eg Secretary, Chair,** Chair Trustee & Treasurer **etc) Date** 07.05.2022 **TAR** March **2012** 5 ## **Income and Expenditure Account for the year ended 31 July 2021** |**INCOME**
Donations and covenants
Oakamoor income
Curborough
External Grants
Furlough Grant
Youth Club Income
Interest received
**EXPENSES**
Honoraria to part time oficials
Youth Development Manager
Car and transport
Postage and telephone
Activities, competitions & services
Youth Club Equipment
Youth Club Expenses
Printing, Stationery & ofice expenses (& sundries)
Grants to Afiliated Clubs
Insurance
Oakamoor
Total income less expenses before transfer between funds
General Fund income less expenses
Development Fund income less expenses
Total income less expenses after transfers between funds|**2021**
**2021**
**Total**
**Total**
**£**
**£**
1,005.00 1,005.00
- -
13,975.08 13,975.08
21,685.47 21,685.47
12,660.82 12,660.82
390.00 390.00
155.34 155.34
49,871.71 49,871.71
3,244.80 3,244.80
31,519.40 31,519.40
1,161.60 1,161.60
50.00 50.00
4,641.45 4,641.45
- -
669.00 669.00
796.36 796.36
300.00 300.00
475.04 475.04
- -
42,857.65 42,857.65
7,014.06 7,014.06
6,858.76 6,858.76
155.30 155.30
7,014.06 7,014.06
**Unrestricted**
**Funds**|**2020**
**2020**
**Total**
**Total**
**£**
**£**
1,170.00 1,170.00
- -
2,733.39 2,733.39
37,700.25 37,700.25
9,892.02 9,892.02
4,818.12 4,818.12
167.58 167.58
**Unrestricted**
**Funds**| |---|---|---| |||56,481.36 56,481.36| |||9,495.20 9,495.20
31,934.56 31,934.56
4,906.49 4,906.49
120.00 120.00
10,136.18 10,136.18
1,403.84 1,403.84
9,986.08 9,986.08
532.63 532.63
- -
388.52 388.52
372.98 372.98| |||69,276.48 69,276.48| |||(12,795.12)
(12,795.12)| |||(12,962.32)
(12,962.32)
167.20 167.20| |||(12,795.12)
(12,795.12)| **#** **£** ## **Staffordshire Association of Clubs for Young People Balance Sheet** ## **as at 31 July 2021** |**CURRENT ASSETS**
Sundry Debtors
CAF Bank (253.74+2876.19)
Barclays Bank plc
Railway B/S
Sundry Creditors
**DEVELOPMENT FUND ASSETS**
CAF Bank
Staford Railway Building Society
**UNRESTRICTED FUNDS**
**GENERAL FUND**
Balance brought forward
Plus surplus/(defcit) for the year
Less restricted defcit (surplus)
**DEVELOPMENT FUND**
Balance brought forward
Plus interest received|**2021**
**£**
**£**
0.00
3,129.93
22,395.95
0.00
25,525.88
539.05
24,986.83
-
56,825.10
81,811.93
18,128.07
6,858.76
0.00
24,986.83
56,669.80
155.30
56,825.10
81,811.93|**2020**
**£**
**£**
5,798.75
3,789.91
8,539.41
0.00
18,128.07
0.00
18,128.07
-
56,669.80
74,797.87
31,090.39
-12,962.32
0.00
18,128.07
56,502.60
167.20
56,669.80
74,797.87|**2020**
**£**
**£**
5,798.75
3,789.91
8,539.41
0.00
18,128.07
0.00
18,128.07
-
56,669.80
74,797.87
31,090.39
-12,962.32
0.00
18,128.07
56,502.60
167.20
56,669.80
74,797.87| |---|---|---|---| ||25,525.88
539.05|18,128.07
0.00|| ||18,128.07
6,858.76
0.00|31,090.39
-12,962.32
0.00|| ||||74,797.87| ||||


18,128.07


56,669.80| ||56,669.80
155.30|56,502.60
167.20|| ||||| ||||74,797.87| - •JCL Jackson Calvert INDEPENDENT EXAMINERS REPORTTO THE MEMBER5 OF Staffordshlre Assoclatlon of Clubs for Youn8 People I repvrton IhÈ anntxÈd attounts for theyÈar Ènded aistJuly2021whlth havebeen prepared undertheacuva15 ba515. RESPECTIVE RESPONSIBILIVIESOF MANAGEMENTCOMMirrEE AND EXAMINER thls yearlunder5ectlon 14412lof the Chars1ie5Act 2011 Ithe2011 Artl thatart IndÈpÈndentexamlnaiiDn Is reoulred. eXarnI￿e ihe acioun15 underseciion 145 of the 2OIIA(t follwithe pracedure5 laid down thE GEnera1 D1rection5Eiven bythechailtycommlssloners (under Settlon 145 Isllblof the 2011 Attl.. and iostate whetherpartlculèrfftatiers havecorneto myatteniion. 8A51SOFTHE INDEPENDENT EKAMINERS REPORT QurpxarnlnatlDn was taiilÈd aut in accordance with thÈ GenÈral Direttionsgl¥en byiheChariiyComm1551on. An examlnatlon Indudes revlpwof thea￿O￿ntingreWrd5keP¢ bylhe charilyand i tomparlson oftheactounts preSen￿d wllh Ihose records. It also Includes nsIderat￿n of any unu5val iiemsord55c105ure5 iheaccounts, and5EekinÈexplanatlonsfrtsmyou as trustees tonternlnganysuch maiiers.The procedure5 undertaken do noi provlde all ihe evidencolhatwould bE rÈ4ulrÈd byan audit. and t0nsÈoUÈnt￿ no oplnlon Is Blven as towheiheriheaccounts piesenia'lrue and falrvSew andihe report 15 lim1tEd tothDse matt@15 5etout In thE 5tatemÈnts below. INDEPENDENT EKAMINERSSTATEMENT In tDnnettk>n wlth myÈxaminatlon, no mattÈr hès tome to my aitentton.. whlch gfves rne reasonab1eUU￿ to beI￿Ve Ihai, In ahymaterfal iespert, the re4ulremÈnts to keÈpatCDUntlllE ietords In actoidance wlth Sectlon 130 ofihe2011 Aa; and to prepare accounts whlch accord wlth iheaccouDllng rewrd5 tiTrcDmplywilh IheaccountSn8 requlrement5 ofihe 2011 Att have notbeeh met.. or to whlch In rnyoplnlon, attentlon5hou1d bedfawn In ordè< 1¢ èrtablèa proper undeistsndln8 of theaccountsio be reathed. Mr Wlllam Moiteis*eJd FCCA. BAHon5 )acksom ca￿Èrt Llmlted Bennett CoYrterHouse IVOSI202Z 5ultonColdfleld West Mldlands B72 ISD t 0121355 0404 e Info@18cksoncalvert.co.uk -1ir.kfnnryi Ivprt.r.tt.Iik ACCA Bennett Corner House, 33 Coleshill St￿91. Sutton Coldfleld. West Midlands. B72 ISD Vlktet￿aS audlioisllit￿v￿lIEd*1￿9d0Mty￿hPA5s￿1atlonO￿c￿arl¢lÈdCE1*IttodACt0unI1nt$J￿kX¢n¢1Iv•rt LtdV•JCLR8gi518i¢d Nwnb¥r095J47fjY Dlr•¢toii.. M Ro￿11$ Fcc￿WMO1f0fShead BAH0￿ FCC& RllobÈttsBAHon*FCCA