DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B
TITTENSOR VILLAGE HALL Management Committee
Charity Registered No 522774
ANNUAL ACCOUNTS
FOR THE YEAR ENDING
30[TH] JUNE 2023
A registered Charity in England and Wales. Charity Number: 522774
DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B
TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 30[TH] JUNE 2023
| Page | ||
|---|---|---|
| • | Trustees Annual Report | 1 – 2 |
| • | Independent Examiner’s Report | 3 |
| • | Receipts and Payments Account | 4 |
| • | Statement of Assets and Liabilities | 5 |
| • | Notes to the Accounts | 6 |
A registered Charity in England and Wales. Charity Number: 522774
DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B
TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023
Principal Address
The Village Hall Tittensor Stoke-on-Trent Staffordshire ST12 9HW
Charity Trustees serving during the year (Committee of Management) serving until resignation
Name
Office (if any)
Mr Terry Love Chair Mrs Karen McKenzie Vice Chair Mrs Teresa Rogers Treasurer Mr Peter Bickerstaffe Booking Officer Mrs Wendy Bickerstaffe Minute Secretary Mrs Debra Broadhurst
Structure, Governance and Management
- Type of Governing Document
Tittensor Village Hall is governed by its Trust Deed.
- Charity Constitution
Trust Deed dated 30[th] June 1960.
- Trustee selection methods
Six members shall be elected at the Annual General Meeting together with up to eight members appointed by organisations in the village of Tittensor.
- Other Committee Members
There may be two co-opted members (not having a vote).
Members of the Committee of Management agree to act as Trustees.
- Land & Property Holding / Trustees
The Original Conveyance is dated 10[th] April 1956
The following set of Four Trustees were appointed in 2003 to replace the original Trustees (now deceased) to hold the Land and Property on behalf of the Charity.
Mr William Huckfield Mrs Margo Harrison
Mr Paul Richardson Miss Barbara Fieldhouse (Deceased)
A registered Charity in England and Wales. Charity Number: 522774
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TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023
Objectives and activities
Summary of the objects of the Charity as set out in its Governing Document
The trust deed and Constitution of Tittensor Village Hall contains the objectives as set out in Clause 1 of the schedule on page 3.
Summary of the main activities undertaken for the public objects of the Charity set out in its Governing Document
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Provide a facility for recreation, education and leisure to residents, clubs and societies.
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The leasing of Land to be used for Tittensor Village Bowling Green.
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The leasing of Land to be used for the Swynnerton Parish Council as a Children’s Play Area.
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To cover the hall’s running costs from hiring income.
Financial Review
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The charity’s policy is to hold sufficient reserves to meet anticipated future expenditure has been observed.
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All funds are kept in a general bank account.
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Grant Funding applications continue to be submitted towards new project costs.
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Authorised Signatories (three) are: - Mrs Teresa Rogers, Mrs Wendy Bickerstaffe and Mr Terry Love.
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Banking now conducted online. All online payments require approval by a signatory, cheques require 2 signatures.
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Debit Cards are held by the three signatories.
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Financial Approval policy produced and applied to transactions.
Declaration
The trustees declare that they have approved the Trustees’ report above.
19-03-2024 Signed......................................... Date……………………........ Teresa Rogers Position: Treasurer 21-03-2024 Signed......................................... Date....................................... Terry Love Position: Chairman
A registered Charity in England and Wales. Charity Number: 522774
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TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023
Independent Examiner’s report on the Accounts
Report to the trustees and members of the Tittensor Village Hall, Charity No. 522774 on the accounts for the year ended 30[th] June 2023 as set out on pages 4 to 6.
Respective responsibilities of trustees and examiner
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The charity’s trustees are responsible for the preparation of the accounts.
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The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed.
It is our responsibility to:
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Examine the accounts under section 145 of the Charities Act.
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Follow the procedures laid down in the general directions given by the Charities Commission (under section 145(5) (b) of the Charities Act).
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State whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general direction given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view. The report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
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1 . Which gives reasonable cause to believe that in, any material respect, and the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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To which, in our opinion, attention should be drawn in order to enable a proper
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understanding of the accounts to be reached.
Signed: …….………………
21-03-2024 Date:…………………
MURRAY SMITH LLP
Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU
A registered Charity in England and Wales. Charity Number: 522774
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TITTENSOR VILLAGE HALL RECEIPTS AND PAYMENTS FOR THE YEAR ENDING 30[TH] JUNE 2023
| 2023 2022 Total Funds Total Funds £ £ RECEIPTS Donations and grants 891 3,200 Hire of hall and equipment 24,473 27,803 Tittensor bowling green lease / rental 826 275 Tittensor bowling club bins and water 133 205 Swynnerton parish council lease / rental 200 - Refunds - 60 Events 3,207 - Total Receipts 29,730 31,543 PAYMENT Hall cleaning and materials 7,133 4,050 Repairs and maintenance 3,952 2,294 Grounds maintenance 1,228 1,133 Capital / signage - 514 Postage, office and stationery 93 98 Electrical work 1,759 - Heating and lighting 2,751 3,012 Water and sewage charges 1,323 910 Insurance (Norris & Fisher) 1,066 1,003 Subscriptions, fees and donations 1,855 1,378 Waste disposal & hygiene services 1,672 2,761 Booking refunds 100 560 Defibrillator 48 - Petty cash expenses - 200 Telephone and wifi 851 789 Sundries 4,856 438 Sub total 28,687 19,140 Asset and investment purchases Capital Items 2,200 1,914 Net of receipts / (payments) (1,157) 10,489 Cash funds last year 45,072 34,583 Cash funds this year 43,915 45,072 |
2023 2022 Total Funds Total Funds £ £ RECEIPTS Donations and grants 891 3,200 Hire of hall and equipment 24,473 27,803 Tittensor bowling green lease / rental 826 275 Tittensor bowling club bins and water 133 205 Swynnerton parish council lease / rental 200 - Refunds - 60 Events 3,207 - Total Receipts 29,730 31,543 PAYMENT Hall cleaning and materials 7,133 4,050 Repairs and maintenance 3,952 2,294 Grounds maintenance 1,228 1,133 Capital / signage - 514 Postage, office and stationery 93 98 Electrical work 1,759 - Heating and lighting 2,751 3,012 Water and sewage charges 1,323 910 Insurance (Norris & Fisher) 1,066 1,003 Subscriptions, fees and donations 1,855 1,378 Waste disposal & hygiene services 1,672 2,761 Booking refunds 100 560 Defibrillator 48 - Petty cash expenses - 200 Telephone and wifi 851 789 Sundries 4,856 438 Sub total 28,687 19,140 Asset and investment purchases Capital Items 2,200 1,914 Net of receipts / (payments) (1,157) 10,489 Cash funds last year 45,072 34,583 Cash funds this year 43,915 45,072 |
2023 2022 Total Funds Total Funds £ £ RECEIPTS Donations and grants 891 3,200 Hire of hall and equipment 24,473 27,803 Tittensor bowling green lease / rental 826 275 Tittensor bowling club bins and water 133 205 Swynnerton parish council lease / rental 200 - Refunds - 60 Events 3,207 - Total Receipts 29,730 31,543 PAYMENT Hall cleaning and materials 7,133 4,050 Repairs and maintenance 3,952 2,294 Grounds maintenance 1,228 1,133 Capital / signage - 514 Postage, office and stationery 93 98 Electrical work 1,759 - Heating and lighting 2,751 3,012 Water and sewage charges 1,323 910 Insurance (Norris & Fisher) 1,066 1,003 Subscriptions, fees and donations 1,855 1,378 Waste disposal & hygiene services 1,672 2,761 Booking refunds 100 560 Defibrillator 48 - Petty cash expenses - 200 Telephone and wifi 851 789 Sundries 4,856 438 Sub total 28,687 19,140 Asset and investment purchases Capital Items 2,200 1,914 Net of receipts / (payments) (1,157) 10,489 Cash funds last year 45,072 34,583 Cash funds this year 43,915 45,072 |
2023 2022 Total Funds Total Funds £ £ RECEIPTS Donations and grants 891 3,200 Hire of hall and equipment 24,473 27,803 Tittensor bowling green lease / rental 826 275 Tittensor bowling club bins and water 133 205 Swynnerton parish council lease / rental 200 - Refunds - 60 Events 3,207 - Total Receipts 29,730 31,543 PAYMENT Hall cleaning and materials 7,133 4,050 Repairs and maintenance 3,952 2,294 Grounds maintenance 1,228 1,133 Capital / signage - 514 Postage, office and stationery 93 98 Electrical work 1,759 - Heating and lighting 2,751 3,012 Water and sewage charges 1,323 910 Insurance (Norris & Fisher) 1,066 1,003 Subscriptions, fees and donations 1,855 1,378 Waste disposal & hygiene services 1,672 2,761 Booking refunds 100 560 Defibrillator 48 - Petty cash expenses - 200 Telephone and wifi 851 789 Sundries 4,856 438 Sub total 28,687 19,140 Asset and investment purchases Capital Items 2,200 1,914 Net of receipts / (payments) (1,157) 10,489 Cash funds last year 45,072 34,583 Cash funds this year 43,915 45,072 |
|---|---|---|---|
| Total Receipts |
29,730 | 31,543 | |
| PAYMENT Hall cleaning and materials Repairs and maintenance Grounds maintenance Capital / signage Postage, office and stationery Electrical work Heating and lighting Water and sewage charges Insurance (Norris & Fisher) Subscriptions, fees and donations Waste disposal & hygiene services Booking refunds Defibrillator Petty cash expenses Telephone and wifi Sundries Sub total Asset and investment purchases Capital Items |
7,133 3,952 1,228 - 93 1,759 2,751 1,323 1,066 1,855 1,672 100 48 - 851 4,856 28,687 2,200 |
||
| Net of receipts / (payments) |
(1,157) | 10,489 | |
| Cash funds last year Cash funds this year |
45,072 43,915 |
A registered Charity in England and Wales. Charity Number: 522774
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| TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30TH JUNE 2023 Cash Funds (Unrestricted) Cash at Cooperative Bank, Stafford Petty cash Cash on deposit Total Cash Funds Assets retained for the Charities own use Fund to which asset belongs • Land and buildings Unrestricted DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011 DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B |
£ 43,887 28 Nil 43,915 Value £ 922,992 |
|---|---|
Valuation for insurance purposes 2023 (Updated as per Ansvar Insurance 2023)
TRUSTEE APPROVAL
Signed by the following Trustee(s) on behalf of all the trustees.
22-03-2024 Signed......................................... Date........................................ Terry Love Chairman 22-03-2024 Signed ......................................... Date.......................................... Teresa Rogers Treasurer
A registered Charity in England and Wales. Charity Number: 522774 5