DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B **TITTENSOR VILLAGE HALL Management Committee** **Charity Registered No 522774** **ANNUAL ACCOUNTS** **FOR THE YEAR ENDING** **30[TH] JUNE 2023** A registered Charity in England and Wales. Charity Number: 522774 DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B ## **TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT** ## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDING 30[TH] JUNE 2023** |||Page| |---|---|---| |•|Trustees Annual Report|1 – 2| |•|Independent Examiner’s Report|3| |•|Receipts and Payments Account|4| |•|Statement of Assets and Liabilities|5| |•|Notes to the Accounts|6| A registered Charity in England and Wales. Charity Number: 522774 DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B ## **TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023** ## **Principal Address** The Village Hall Tittensor Stoke-on-Trent Staffordshire ST12 9HW ## **Charity Trustees serving during the year (Committee of Management) serving until resignation** ## **Name** ## **Office (if any)** Mr Terry Love Chair Mrs Karen McKenzie Vice Chair Mrs Teresa Rogers Treasurer Mr Peter Bickerstaffe Booking Officer Mrs Wendy Bickerstaffe Minute Secretary Mrs Debra Broadhurst ## **Structure, Governance and Management** - **Type of Governing Document** Tittensor Village Hall is governed by its Trust Deed. - **Charity Constitution** Trust Deed dated 30[th] June 1960. - **Trustee selection methods** Six members shall be elected at the Annual General Meeting together with up to eight members appointed by organisations in the village of Tittensor. - **Other Committee Members** There may be two co-opted members (not having a vote). Members of the Committee of Management agree to act as Trustees. - **Land & Property Holding / Trustees** The Original Conveyance is dated 10[th] April 1956 The following set of Four Trustees were appointed in 2003 to replace the original Trustees (now deceased) to hold the Land and Property on behalf of the Charity. ## **Mr William Huckfield Mrs Margo Harrison** ## **Mr Paul Richardson Miss Barbara Fieldhouse (Deceased)** A registered Charity in England and Wales. Charity Number: 522774 1 DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B ## **TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023** ## **Objectives and activities** ## **Summary of the objects of the Charity as set out in its Governing Document** The trust deed and Constitution of Tittensor Village Hall contains the objectives as set out in Clause 1 of the schedule on page 3. ## **Summary of the main activities undertaken for the public objects of the Charity set out in its Governing Document** - Provide a facility for recreation, education and leisure to residents, clubs and societies. - The leasing of Land to be used for Tittensor Village Bowling Green. - The leasing of Land to be used for the Swynnerton Parish Council as a Children’s Play Area. - To cover the hall’s running costs from hiring income. ## **Financial Review** - The charity’s policy is to hold sufficient reserves to meet anticipated future expenditure has been observed. - All funds are kept in a general bank account. - Grant Funding applications continue to be submitted towards new project costs. - Authorised Signatories (three) are: - Mrs Teresa Rogers, Mrs Wendy Bickerstaffe and Mr Terry Love. - Banking now conducted online. All online payments require approval by a signatory, cheques require 2 signatures. - Debit Cards are held by the three signatories. - Financial Approval policy produced and applied to transactions. ## **Declaration** The trustees declare that they have approved the Trustees’ report above. 19-03-2024 Signed......................................... Date……………………........ Teresa Rogers Position: Treasurer 21-03-2024 Signed......................................... Date....................................... Terry Love Position: Chairman A registered Charity in England and Wales. Charity Number: 522774 2 DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B **TITTENSOR VILLAGE HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDING 30[TH] JUNE 2023** ## **Independent Examiner’s report on the Accounts** Report to the trustees and members of the Tittensor Village Hall, Charity No. 522774 on the accounts for the year ended 30[th] June 2023 as set out on pages 4 to 6. ## **Respective responsibilities of trustees and examiner** - The charity’s trustees are responsible for the preparation of the accounts. - The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is our responsibility to: - Examine the accounts under section 145 of the Charities Act. - Follow the procedures laid down in the general directions given by the Charities Commission (under section 145(5) (b) of the Charities Act). - State whether particular matters have come to our attention. ## **Basis of independent examiner’s statement** Our examination was carried out in accordance with general direction given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view. The report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with our examination, no matter has come to our attention: - 1 **.** Which gives reasonable cause to believe that in, any material respect, and the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. To which, in our opinion, attention should be drawn in order to enable a proper - understanding of the accounts to be reached. Signed: …….……………… 21-03-2024 Date:………………… MURRAY SMITH LLP Murray Smith LLP Chartered Accountants Darland House 44 Winnington Hill Northwich Cheshire CW8 1AU A registered Charity in England and Wales. Charity Number: 522774 3 DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B ## **TITTENSOR VILLAGE HALL RECEIPTS AND PAYMENTS FOR THE YEAR ENDING 30[TH] JUNE 2023** |**2023**
**2022**
Total Funds
Total Funds
£
£
**RECEIPTS**
Donations and grants
891
3,200
Hire of hall and equipment
24,473
27,803
Tittensor bowling green lease / rental
826
275
Tittensor bowling club bins and water
133
205
Swynnerton parish council lease / rental
200
-
Refunds
-
60
Events
3,207
-
**Total Receipts**
**29,730**
**31,543**
**PAYMENT**
Hall cleaning and materials
7,133
4,050
Repairs and maintenance
3,952
2,294
Grounds maintenance
1,228
1,133
Capital / signage
-
514
Postage, office and stationery
93
98
Electrical work
1,759
-
Heating and lighting
2,751
3,012
Water and sewage charges
1,323
910
Insurance (Norris & Fisher)
1,066
1,003
Subscriptions, fees and donations
1,855
1,378
Waste disposal & hygiene services
1,672
2,761
Booking refunds
100
560
Defibrillator
48
-
Petty cash expenses
-
200
Telephone and wifi
851
789
Sundries
4,856
438
**Sub total**
**28,687**
**19,140**
**Asset and investment purchases**
**Capital Items**
**2,200**
**1,914**
**Net of receipts / (payments)**
**(1,157)**
**10,489**
**Cash funds last year**
**45,072**
**34,583**
**Cash funds this year**
**43,915**
**45,072**|**2023**
**2022**
Total Funds
Total Funds
£
£
**RECEIPTS**
Donations and grants
891
3,200
Hire of hall and equipment
24,473
27,803
Tittensor bowling green lease / rental
826
275
Tittensor bowling club bins and water
133
205
Swynnerton parish council lease / rental
200
-
Refunds
-
60
Events
3,207
-
**Total Receipts**
**29,730**
**31,543**
**PAYMENT**
Hall cleaning and materials
7,133
4,050
Repairs and maintenance
3,952
2,294
Grounds maintenance
1,228
1,133
Capital / signage
-
514
Postage, office and stationery
93
98
Electrical work
1,759
-
Heating and lighting
2,751
3,012
Water and sewage charges
1,323
910
Insurance (Norris & Fisher)
1,066
1,003
Subscriptions, fees and donations
1,855
1,378
Waste disposal & hygiene services
1,672
2,761
Booking refunds
100
560
Defibrillator
48
-
Petty cash expenses
-
200
Telephone and wifi
851
789
Sundries
4,856
438
**Sub total**
**28,687**
**19,140**
**Asset and investment purchases**
**Capital Items**
**2,200**
**1,914**
**Net of receipts / (payments)**
**(1,157)**
**10,489**
**Cash funds last year**
**45,072**
**34,583**
**Cash funds this year**
**43,915**
**45,072**|**2023**
**2022**
Total Funds
Total Funds
£
£
**RECEIPTS**
Donations and grants
891
3,200
Hire of hall and equipment
24,473
27,803
Tittensor bowling green lease / rental
826
275
Tittensor bowling club bins and water
133
205
Swynnerton parish council lease / rental
200
-
Refunds
-
60
Events
3,207
-
**Total Receipts**
**29,730**
**31,543**
**PAYMENT**
Hall cleaning and materials
7,133
4,050
Repairs and maintenance
3,952
2,294
Grounds maintenance
1,228
1,133
Capital / signage
-
514
Postage, office and stationery
93
98
Electrical work
1,759
-
Heating and lighting
2,751
3,012
Water and sewage charges
1,323
910
Insurance (Norris & Fisher)
1,066
1,003
Subscriptions, fees and donations
1,855
1,378
Waste disposal & hygiene services
1,672
2,761
Booking refunds
100
560
Defibrillator
48
-
Petty cash expenses
-
200
Telephone and wifi
851
789
Sundries
4,856
438
**Sub total**
**28,687**
**19,140**
**Asset and investment purchases**
**Capital Items**
**2,200**
**1,914**
**Net of receipts / (payments)**
**(1,157)**
**10,489**
**Cash funds last year**
**45,072**
**34,583**
**Cash funds this year**
**43,915**
**45,072**|**2023**
**2022**
Total Funds
Total Funds
£
£
**RECEIPTS**
Donations and grants
891
3,200
Hire of hall and equipment
24,473
27,803
Tittensor bowling green lease / rental
826
275
Tittensor bowling club bins and water
133
205
Swynnerton parish council lease / rental
200
-
Refunds
-
60
Events
3,207
-
**Total Receipts**
**29,730**
**31,543**
**PAYMENT**
Hall cleaning and materials
7,133
4,050
Repairs and maintenance
3,952
2,294
Grounds maintenance
1,228
1,133
Capital / signage
-
514
Postage, office and stationery
93
98
Electrical work
1,759
-
Heating and lighting
2,751
3,012
Water and sewage charges
1,323
910
Insurance (Norris & Fisher)
1,066
1,003
Subscriptions, fees and donations
1,855
1,378
Waste disposal & hygiene services
1,672
2,761
Booking refunds
100
560
Defibrillator
48
-
Petty cash expenses
-
200
Telephone and wifi
851
789
Sundries
4,856
438
**Sub total**
**28,687**
**19,140**
**Asset and investment purchases**
**Capital Items**
**2,200**
**1,914**
**Net of receipts / (payments)**
**(1,157)**
**10,489**
**Cash funds last year**
**45,072**
**34,583**
**Cash funds this year**
**43,915**
**45,072**| |---|---|---|---| |**Total Receipts**
|**29,730**||**31,543**| |**PAYMENT**
Hall cleaning and materials

Repairs and maintenance

Grounds maintenance

Capital / signage

Postage, office and stationery

Electrical work

Heating and lighting

Water and sewage charges

Insurance (Norris & Fisher)

Subscriptions, fees and donations

Waste disposal & hygiene services

Booking refunds

Defibrillator

Petty cash expenses

Telephone and wifi

Sundries

**Sub total**

**Asset and investment purchases**
**Capital Items**
|7,133
3,952
1,228
-
93
1,759
2,751
1,323
1,066
1,855
1,672
100
48
-
851
4,856
**28,687**
**2,200**||| ||||| |**Net of receipts / (payments)**
|**(1,157)**||**10,489**| |**Cash funds last year**

**Cash funds this year**
|**45,072**
**43,915**|
|| A registered Charity in England and Wales. Charity Number: 522774 4 |**TITTENSOR VILLAGE HALL**
**TRUSTEES ANNUAL REPORT**
**FOR THE YEAR ENDING 30TH JUNE 2023**
**Cash Funds (Unrestricted)**
Cash at Cooperative Bank, Stafford
Petty cash
Cash on deposit
**Total Cash Funds**
**Assets retained for the Charities own use**
**Fund to which**
**asset belongs**
• **Land and buildings**
Unrestricted
DocuSign Envelope ID: C684D3C4-AC77-4835-8CF5-CE0196145011
DocuSign Envelope ID: 76DAA29B-1B35-4559-BDB8-B56D499EEC2B|**£**
43,887
28
Nil
**43,915**
Value
**£**
**922,992**| |---|---| _**Valuation for insurance purposes 2023 (Updated as per Ansvar Insurance 2023)**_ ## **TRUSTEE APPROVAL** ## **Signed by the following Trustee(s) on behalf of all the trustees.** 22-03-2024 Signed......................................... Date........................................ Terry Love Chairman 22-03-2024 Signed ......................................... Date.......................................... Teresa Rogers Treasurer A registered Charity in England and Wales. Charity Number: 522774 5