Shenstone Village Hall Trustees Annual Report Period: January 1st 2024 to December 31It 2024 Charity Name: Shenstone Village Hall Management Committee Registration charity number: 522719 Charity Principal address: Barnes Road Shenstone Staffordshire WS14 OLT Contact Address: Treasurer Shenstone Vlllage Hall Committee 14 Footherley Road Shenstone Staffordshire WS14 ONJ Trustee names who manage the charlty: Mrs Rita Hancocks Chairperson resigned 17106/2024 Debbra Tullah Treasurer Roger Gardner Secretary Pam Gardner Jeff Peacock Patricia Rock Nigel Hawes Diane Marks resigned 17106/2024 Chairperson Appointed 17/0612024 Corporate Trustee Shenstone Parish Council Description of the CharlS Trusts th The governing document is the "Conveyance and Trust Deed" dated 13 March 1972 Trustee selection Methods: Trustees are appointed as required and seek re-nomination at annual AGM. All voluntary or similar organisations or regular users are eligible to appoint a committee member. Up to five other persons may be co-opted to the committee as members as required.
Additional governance issues: We have a children and vulnerable person's policy in place. Shenstone Village Hall is affiliated to and member of the Community Council of Staffordshire and supports the Village Hall Advisory Service. Shenttone VillaBe Hall works with the local community, Distritt and Parish Council to provide amenities to the local residents. All trustees give their time voluntary and received no remuneration or beneflts. A trustee does serve as the booking administrator. This is a paid role, which has been approved by the Charity Commission. The maintenance and administration of the Village Hall is carried out by a committee conslsting of trustees, representatives of the hall users, parish and district councillors and .volunteers appointed to undertake specific tasks. Summary of Objectives (as set out in the governing document) To maintain and administer the Village Hall as an amenity for the use of the inhabitants of Shenstone and the surrounding area, including meetings, recreational and leisure activities with the object of improving the conditlons of life for the said inhabitants. Summary of rnaln attivltles undertaken for the public beneflt Weekly Boules Yoga classes Local Badminton groups After School care Monday through Friday Language classes Dog shows Parlsh Councll meetings and Neighbourhood Watch venue Polling station Weekly short mat bowling with refreshments as a community well-being Service. Other various fund-raising attivities Summary of the maln achievements of the charity during the year Currently a hall is used for after school care daily during the week and twice a week for elderly care.
No cisterns were installed in the Ladies toilets to improve the flush system. Since installation there has been zero drainage issues. Outdoor lighting was replaced with LED bulbs. Two trustees resigned this year, Rita Hancocks, long term serving chairperson, she was replaced by Tresa Rock, and Jeff Peacock resigned, who served as a trustee for over 20 Years. We have had two new trustees join the Village Hall this year. New appointment from the parish council Statement of Charlws Policy on reserves Sufficient funding in the way of reserves are held to cover: l. Approximately one year's outgoings in the event of a problem which will effettively prevent the use of the hall and subsequent loss of income. 2. To cover extraordinary or unexpetted repair costs. These are held as contlngpncy funds. 3. Funds are being held in reserve to fund significant building improvements (storm Drainage issues, Painting and theatre curtains and mechanism replaced). No commitment to the major projects is made until funding from third parties either as a grant or donation is in place. Declaration The trustees declare that they have approved the trustees report above Signed on behalf of the charity's trustees Signature Fullname R.Lpi ci kocL Posltlon CF-IAILfE£sec Date
CHARITY COMMISSION F012 ENGLAND AND WALES Receipts and payments accounts CC16a For the perfod from To 0110112024 3111212024 Section A Receipts and payments Unrestricted funds to th• MareBt Endowment funds to tha near•st £ Restricted funds Total funds Last yèar to th• nÈar••t £ to the Mar•st £ Al Roc81 Income fTom H811 29.439 29.439 27,787 49.D62 Grants tk)nallonsl fund8 l Ald"SC Bank Inter&sl SEG Solar P8 564 1.413 nnts - Ex orl to Ihg Grfdo 1.413 Sub total (Gross income forAR) 31,415 31,415 77,213 A2 Assel and Inveatment salej. see tabl6 . Sub total Totalrecelpts 31,415 31,415 77.213 A3Pa ments Cleanin Insuran¢e & Llabllllle$ Iwprovenpnts & Refurblshmgnts Rep81r5 & Malnlenance General Ex nses 320 320 Sub total 21,24S 21,245 71,52B A4 Asset and Investment purchases, {see table) Sub total rotal payments 21,245 21,245 71,528 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 10,170 10,170 5.685 30,434 40,604 30,434 40,604 24,749 30,434 Section B Statement of assets and liabilities at the end of the period Unrestrlcled funds to wresl £ Re5tri¢ted funds Endowmènt funds to rnar•st £ C,'.Itg.4t'irin. to nrest £ B1 Cash funds rrent Account 3,066 Savings Ac¢ount 37,538 CCXX R1 accounts ISS) Total cash funds 40,604
14ree balaeSwi rI(SI) Unrestricted funds Restrided funds Endowment fundg Details to marest £ to arS1 £ to nbar8st £ FuTrJ ¢0 whlch asmt bfrlon Details Co•t IWlonBII Curr•rt valug B3 Investment assets FUNI to whlch 80g•t ts•1gn Curr•nt v•luo Omlonal D¢tail C1 Icptlok)•ll Pund to whlch Iltsblllty rlAt•• Amouni Vthen (A B5 Liabilities ZO01 SwJned by one or trustees on behaw of all the Iru8te88 SbJn8ture Print Name Date of approval p KOCL CCXX R2 accA)unts ISSI 0810212025
CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Examiner's Report Report to the trusteesl members of SHENSTONE VILLAGE HALL On accounts for the year ended 31ST DECEMBER 2024 Charity no (if any) 522719 Set out on pages 1and2 I report to the trustees on my examinalion of the accounts of the above charity ('the Trust") for the year ended 31st December 2024 Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent alexaminerfs I have completed my examination. I confirm that no material matters have ststement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan with section 130 of the Charities Act: or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the fom and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 2810212025 Name: Keith Harold Goldsworthy FFA FIPA FFTA Relevant professional qualification(s) or body (if any): Fellow of Institute Financial Accountants, Institute of Public Accountants, Federation of Tax Advisors Address: 30 Footherley Road. Shenstone, Lichfield WS14 ONJ IER Oct 2018