Shenstone Village Hall
Trustees Annual Report
Period: January 1[st] 2023 to December 31[st] 2023
Charity Name: Shenstone Village Hall Management Committee Registration charity number: 522719
Charity Principal address:
Barnes Road Shenstone Staffordshire WS14 0LT
Contact Address:
Treasurer Shenstone Village Hall Committee 14 Footherley Road Shenstone Staffordshire WS14 0NJ
Trustee names who manage the charity:
Mrs Rita Hancocks Chairperson Debbra Tullah Treasurer Roger Gardner Secretary Pam Gardner Jeff Peacock Patricia Rock
Corporate Trustee
Shenstone Parish Council
Description of the Charity’s Trusts
The governing document is the “Conveyance and Trust Deed” dated 13[th] March 1972
Trustee selection Methods:
Trustees are appointed as required and seek re-nomination at annual AGM.
All voluntary or similar organisations or regular users are eligible to appoint a committee member.
Up to five other persons may be co-opted to the committee as members as required.
Additional governance issues:
We have a children and vulnerable person’s policy in place.
Shenstone Village Hall is affiliated to and member of the Community Council of Staffordshire and supports the Village Hall Advisory Service.
Shenstone Village Hall works with the local community, District and Parish Council to provide amenities to the local residents.
All trustees give their time voluntary and received no remuneration or benefits. A trustee does serve as the booking administrator. This is a paid role, which has been approved by the Charity Commission.
The maintenance and administration of the Village Hall is carried out by a committee consisting of trustees, representatives of the hall users, parish and district councillors and volunteers appointed to undertake specific tasks.
Summary of Objectives (as set out in the governing document)
To maintain and administer the Village Hall as an amenity for the use of the inhabitants of Shenstone and the surrounding area, including meetings, recreational and leisure activities with the object of improving the conditions of life for the said inhabitants.
Summary of main activities undertaken for the public benefit
Weekly Boules
Yoga classes
Local Badminton groups
After School care Monday through Friday
Elderly Care two days a week
Language classes
Dog shows
Parish Council meetings and Neighbourhood Watch venue
Polling station
Weekly short mat bowling with refreshments as a community well-being service.
Other various fund-raising activities
Summary of the main achievements of the charity during the year
Currently a hall is used for after school care daily during the week and twice a week for elderly care.
The building has undergone substantial improvements in 2023. Solar panels with battery storage have been installed in the Village Hall. Grant funds or over £49k was awarded towards the implementation of solar panels All the internal doors were repainted.
Statement of Charity’s Policy on reserves
Sufficient funding in the way of reserves are held to cover:
-
Approximately one year’s outgoings in the event of a problem which will effectively prevent the use of the hall and subsequent loss of income.
-
To cover extraordinary or unexpected repair costs. These are held as contingency funds.
-
Funds are being held in reserve to fund significant building improvements (Painting and theatre curtains and mechanism replaced).
No commitment to the major projects is made until funding from third parties either as a grant or donation is in place.
Declaration
The trustees declare that they have approved the trustees report above
Signed on behalf of the charity’s trustees
Signature
Full name
Position
Date
CHARITY COMMISSION FOR ENGLAND AND WALES Reelp1S and payments accounts CC16a Forth• perlod To 0110112023 3111212023 Section A Receipts and payments Unrastrlcted funds ¢0 no•r••t Endowmant fund¥ to th• n••r•8t £ Restrict•d fund8 Total funds Last y•ar to th n•ar•8t £ to th Mar•Bt £ to th• nmrtst £ A1 Recel ts Incowts from Pll Grants Donatk$/ Mnds 1 fv4sG 8ank Inleie$l 27.787 27.787 28.974 1,991 49.082 364 Sub tot81(Gross income forARJ 28,150 49,062 77,212 31.019 A2 Asset and Invostrnent MI, sg0 tabla . Sub total Totalrecelpts 28,1 $0 49,062 77,212 31,019 A3Pa Cleanh Insurnnee & Liabllltles IrTprovoThrhls A R@fU15hrTnt Rep8irs & M81nlen8nce Genor81 Expon808 nts 090 426 4430 Sub total 21466 49,062 71.528 54,465 A4 Ass•t and Invo8tmant Purcha8, (sts tablo) Sub total 22,466 49,062 71,$28 54,465 Net ofrecewts/(paymentsJ A5 Transfern between funds A6 Cash funds last y6ar end Cash funds this year end 5.685 23,446 24,749 30,434 48.195 24.749 30.434 Section B Statement of assets-and liabilities at.the end of-th& period --..-. Unrestrided Restrlcted funtls funds to nèar••l £ Endowment funds tp nMr•sl £ B1 Cash fund• NS&I 4,512 ent Accovnt Savlngs Accounl 3,042 CCXX R1 acttjunts ISSI Total cash fjuKI$ 30,434
Unre5trlcted funds to wNre#t £ R•strlctad funds Endowment funds to rw•ts¢ £ Dettii15 to nDarost £ F1 to whloh a•••t Details Co•t I1041) Curr•rt valu• oFllonal Fuk)J to whlGh a•6•1 lonos Co•t (tyllLThI) Cwr•rt v•lu• Dt>tails B4 A8801$ retalrnd for the ¢h8rlty's own u8• Fund tr> whlch Ilablllty r•lat•s P4nouFrt th• loilor•ll Whkn th• Details BS Liabilltles Skdned by one Ort tNsteos on behaW of all the Iruslees &gnalure Print Naffe Date of apwoval . &R4) CCXX R2 acunts ISS) 031D212024
CHARITY COMMISSION FOR IN'GLAND ANO IVALF.S Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of SHENSTONE VILLAGE HALL On accounts for the year ended 31" DECEMBER 2023 Charity no (if any) 522719 Set out on pages 1and2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31st December 2023 As the charity's trustees, you are responsible for the preparation of the accounts in accordance with Ihe requirements of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Responsibilities and basis of report Indapendent alexaminar's I have completed my axamination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordan with section 130 of the Charities Act, or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter con8idered a3 part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: -401d Date: 2210212024 Name: Keith Harold Goldsworthy FFA FIPA FFTA R?1gvant prof??siDnal qualification(sy or body (if any): Fellow of Institute Financial Accountants, Institute of Public Accountants, Federation of Tax Advisors Address: 30 Footherley Road, Shenstone, Lichfield WS14 ONJ IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of COnrn (see CC32, Independent examination of charity accounls: directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018