## **Shenstone Village Hall** 

## **Trustees Annual Report** 

**Period:** January 1[st] 2023 to December 31[st] 2023 

**Charity Name:** Shenstone Village Hall Management Committee Registration charity number: 522719 

## **Charity Principal address:** 

Barnes Road Shenstone Staffordshire WS14 0LT 

## **Contact Address:** 

Treasurer Shenstone Village Hall Committee 14 Footherley Road Shenstone Staffordshire WS14 0NJ 

**Trustee names who manage the charity:** 

Mrs Rita Hancocks Chairperson Debbra Tullah Treasurer Roger Gardner Secretary Pam Gardner Jeff Peacock Patricia Rock 

## **Corporate Trustee** 

Shenstone Parish Council 

## **Description of the Charity’s Trusts** 

The governing document is the “Conveyance and Trust Deed” dated 13[th] March 1972 

## **Trustee selection Methods:** 

Trustees are appointed as required and seek re-nomination at annual AGM. 

All voluntary or similar organisations or regular users are eligible to appoint a committee member. 

Up to five other persons may be co-opted to the committee as members as required. 

## **Additional governance issues:** 



We have a children and vulnerable person’s policy in place. 

Shenstone Village Hall is affiliated to and member of the Community Council of Staffordshire and supports the Village Hall Advisory Service. 

Shenstone Village Hall works with the local community, District and Parish Council to provide amenities to the local residents. 

All trustees give their time voluntary and received no remuneration or benefits.  A trustee does serve as the booking administrator.  This is a paid role, which has been approved by the Charity Commission. 

The maintenance and administration of the Village Hall is carried out by a committee consisting of trustees, representatives of the hall users, parish and district councillors and volunteers appointed to undertake specific tasks. 

## **Summary of Objectives (as set out in the governing document)** 

To maintain and administer the Village Hall as an amenity for the use of the inhabitants of Shenstone and the surrounding area, including meetings, recreational and leisure activities with the object of improving the conditions of life for the said inhabitants. 

## **Summary of main activities undertaken for the public benefit** 

Weekly Boules 

Yoga classes 

Local Badminton groups 

After School care Monday through Friday 

Elderly Care two days a week 

Language classes 

Dog shows 

Parish Council meetings and Neighbourhood Watch venue 

Polling station 

Weekly short mat bowling with refreshments as a community well-being service. 

Other various fund-raising activities 

## **Summary of the main achievements of the charity during the year** 

Currently a hall is used for after school care daily during the week and twice a week for elderly care. 

The building has undergone substantial improvements in 2023. Solar panels with battery storage have been installed in the Village Hall.  Grant funds or over £49k was awarded towards the implementation of solar panels  All the internal doors were repainted. 



## **Statement of Charity’s Policy on reserves** 

Sufficient funding in the way of reserves are held to cover: 

1. Approximately one year’s outgoings in the event of a problem which will effectively prevent the use of the hall and subsequent loss of income. 

2. To cover extraordinary or unexpected repair costs.  These are held as contingency funds. 

3. Funds are being held in reserve to fund significant building improvements (Painting and theatre curtains and mechanism replaced). 

No commitment to the major projects is made until funding from third parties either as a grant or donation is in place. 

## **Declaration** 

The trustees declare that they have approved the trustees report above 

Signed on behalf of the charity’s trustees 

## **Signature** 

## **Full name** 

## **Position** 

## **Date** 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Re￿elp1S and payments accounts
CC16a
Forth• perlod
To
0110112023
3111212023
Section A Receipts and payments
Unrastrlcted
funds
¢0 no•r••t
Endowmant
fund¥
to th• n••r•8t £
Restrict•d fund8
Total funds
Last y•ar
to th n•ar•8t £
to th Mar•Bt £
to th• nmrtst £
A1 Recel ts
Incowts from P*ll
Grants
Donatk￿$/ Mnds 1 fv4sG
8ank Inleie$l
27.787
27.787
28.974
1,991
49.082
364
Sub tot81(Gross income forARJ
28,150
49,062
77,212
31.019
A2 Asset and Invostrnent MI￿,
sg0 tabla .
Sub total
Totalrecelpts
28,1 $0
49,062
77,212
31,019
A3Pa
Cleanh
Insurnnee & Liabllltles
IrTprovoThrhls A R@fU￿15hrT￿nt*
Rep8irs & M81nlen8nce
Genor81 Expon808
nts
090
426
4430
Sub total
21466
49,062
71.528
54,465
A4 Ass•t and Invo8tmant
Purcha￿8, (sts tablo)
Sub total
22,466
49,062
71,$28
54,465
Net ofrecewts/(paymentsJ
A5 Transfern between funds
A6 Cash funds last y6ar end
Cash funds this year end
5.685
23,446
24,749
30,434
48.195
24.749
30.434
Section B Statement of assets-and liabilities at.the end of-th& period --..-.
Unrestrided
Restrlcted funtls
funds
to nèar••l £
Endowment
funds
tp nMr•sl £
B1 Cash fund•
NS&I
4,512
ent Accovnt
Savlngs Accounl
3,042
CCXX R1 acttjunts ISSI
Total cash fjuKI$
30,434

Unre5trlcted
funds
to wNre#t £
R•strlctad funds
Endowment
funds
to rw•ts¢ £
Dettii15
to nDarost £
F￿*￿1 to whloh a•••t
Details
Co•t I￿10￿41)
Curr•rt valu•
oFllonal
Fuk)J to whlGh a•6•1
lonos
Co•t (tyllLThI)
Cwr•rt v•lu•
Dt>tails
B4 A8801$ retalrnd for the
¢h8rlty's own u8•
Fund tr> whlch
Ilablllty r•lat•s
P4nouFrt th•
loi*lor•ll
Whkn th•
Details
BS Liabilltles
Skdned by one Ort￿ tNsteos on
behaW of all the Iruslees
&gnalure
Print Naffe
Date of apwoval
. &R4)
CCXX R2 ac￿unts ISS)
031D212024

CHARITY COMMISSION
FOR IN'GLAND ANO IVALF.S
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
SHENSTONE VILLAGE HALL
On accounts for the year
ended
31" DECEMBER 2023
Charity no
(if any)
522719
Set out on pages
1and2
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31st December 2023
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with Ihe requirements of the Charities Act 2011
{"the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
Responsibilities and
basis of report
Indapendent
alexaminar's I have completed my axamination. I confirm that no material matters have
statement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect..
the accounting records were not kept in accordan￿ with section 130
of the Charities Act, or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
con8idered a3 part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
-401d
Date:
2210212024
Name:
Keith Harold Goldsworthy FFA FIPA FFTA
R?1gvant prof??siDnal
qualification(sy or body
(if any):
Fellow of Institute Financial Accountants, Institute of Public Accountants,
Federation of Tax Advisors
Address:
30 Footherley Road, Shenstone, Lichfield WS14 ONJ
IER
Oct 2018

Section B
Disclosure
Only complete if the examiner needs to highlight material matters of COn￿rn
(see CC32, Independent examination of charity accounls: directions and
guidance for examiners).
Glve here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018