| Report to the trustees/ rnembersof |
Report to the trustees/ rnembersof |
WarMemorial Hallandinstitute |
|---|---|---|
| Onaccountsfor | the year | 3'tutDecember2A21 eharEtyeter 5?tfi*$ |
| ended | {ifany3 | |
| Setout onpages | 3*V | |
| Ireport to thetrusteesCInn:y exarninatirrftha;fl,r.;nJ.sfihai-.riv* | ||
| charity("theTrust")frtheyear endci | ||
| Responsibilitiesand | Asthecharity's trustees, youareresponsible farti-rep:ri:artic{i1'tl'i | |
| basisof report | aecountsinaccordanceu-,iththerequirementsoftheili:;r"rtis$rs.Zil'11 | |
| ("the Act"). | ||
| Ireport in respectofmy exar:-iinatisnaftheTrust'sr:;::i-,rrtscarri**,-it | ||
| undersection145 ofthe 2011Actandinearry!i"rgoutnr1,xarnin;iiin,I | ||
| havefollowedalltheappiicabie Directlons givenbyther.Jhentyeom:"r:issie,r: | ||
| undersection145(5Xb) of theAct. | ||
| Independent examiner's staternent |
[Thecharity'sgrossincome exceededfl250,000 end];.rinul:fieitt: undertake the examinatron by being a queiified ff;ei'nfjeiiii,;seiir'qifi$-r]' applicable listedbodyll.Delefeijifnot aoplicabie. |
|
| Ihave completed myexamination.icanfirmthatnori:,ler"iai rRatiers;i"r"r'r: | ||
| cometornyattentioninconnection with theexamii-retian(,:therthsir ti:at | ||
| disclosedbelow.iwhichgivesrnecau$ tobelreve?"iialin.in1ln:;{ii;.*l | ||
| respect: | ||
| ' theaccourntingrecordswerenot keptincerr:;r,r;ilirxr;:ti*r":1.ll oftheCharitresAct;or |
||
| etheaecountsdielnotaccrilwithihe acccur:tigi{:iL1r}iiis,*i" | ||
| .theaccounts riidnteompiy withthe appiicablrquili:-ir*r:',.; | ||
| concerning theformane!ccnterrtcfaceouirtsetutir:ti"r*{lf:;;iitir.:e | ||
| (Accountsand Repoits)Regulaticns 2008ethel"':i:arr ai:'yrquri;-*;rit | ||
| thattheaccountsgivea'trueand fali'' viewrrrhiclllsnilt;i:"iilter | ||
| consideredas part of an independent exar:rinatien. |
consideredas part of an i |
ndependent exar:rinatien. |
|
|---|---|---|
| Ihave no concerns and have | ccme&cro$Sna other rrelttet$ri:uo,rneuli":r | |
| withtheexarninationtr:whieh | attentiCInshoutd i:edrmwr:ii:thisr*:p-rrtrr | |
| order toenablea proper understandingofthaceui-rtstobe ren*herl. | ||
| *Piease deletethevlrardsintka | &rackefs if theytJorclay:;;ly. | |
| Signed: | fr*{}Ld | Date: A3lt''I;)3 |
| Name: | CA1-l'klltru,"64ELtc( | |
| Relevant professional qualification(si orbody |
afua6ufffJr5flv1+t7: t (rl-Xfrtg |
.,8gts ,.A'ffr Cltficiltaur,(l r{r-{{ |
| ,I | *'[ii{":'t |
| WAR MEMORIAL | ALL AND | |||||||
|---|---|---|---|---|---|---|---|---|
| trtr | CHARITY COMMISSION FORENGLANDANDWALES |
INSTITUTE | 522698 | |||||
| Recei | and | nts accounts | CC16a | |||||
| Fortheperiod from |
0'1.o1.2021 | To | 31.12.2021 | |||||
| Unrestricted Restricted funds funds |
Endowment - ;il;- |
- | Totalfunds | Last vear | ||||
| to theneareste | to the nearestf | to the nearest€ | to the nearest€ | to the nearest€ | ||||
| 41Recei | ||||||||
| Bar Takings | 48,206 | 48,206 | 19,541 | |||||
| Beer Festival Sponsorship | 't50 | 150 | 100 | |||||
| Grant | 16,864 | 16,864 | 11,334 | |||||
| Donations | 225 | 225 | 546 | |||||
| HireofHall | 2,668 | 2,668 | 2,4'.t5 | |||||
| Bank lnterest | 4 | 4 | 14 | |||||
| Auction | 3,850 | 3,8s0 | ||||||
| tncome | ||||||||
| AR) | 71,967 | 71,967 | 33,950 | |||||
| A2Asset | and investment sales, | |||||||
| (seetable). | ||||||||
| Totalreceipts | 7'.t,967 | I Lrr.--t |
zr.sezI | 33,950 | ||||
| Bar Stock | 27,573 | 27,573 | 14,213 | |||||
| Repairs and | Renewals | I3,966 | 13,966 | 2,701 | ||||
| Bar Expenses | 4,009 | 4,009 | 1,2',t5 | |||||
| Wages-self employed | 1,600 | 1,600 | 2,680 | |||||
| Donations | 2,709 | 2,709 | ||||||
| Utilities | 3,592 | 3,592 | 6,065 | |||||
| Licences | 1,O44 | 1,044 | 334 | |||||
| lnsurance | 753 | 753 | 't,04',1 | |||||
| Cleaning | 924 | 924 | 797 | |||||
| Rates | 222 | 222 | ||||||
| Fire Safety | 345 | 345 | 134 | |||||
| Sundry | 843 | 843 | 532 | |||||
| Event | 380 | 380 | 600 | |||||
| Card Fees | 312 | 312 | ||||||
| Subtotal | 58,272 | 58,272 | 30,312 | |||||
| A4Asset andinvestment | ||||||||
| ourchases. /see tabla) | ||||||||
| Subtotal | ||||||||
| Total payments | 58,272 | s8,272 | 30,312 | |||||
| Netofreceipts/(payments) | 't3,695 | 13,695 | 3,638 | |||||
| A5Transfersbetweenfunds | ||||||||
| A6 Cashfundslast year end | 43,720 | 43,720 | 40,o42 | |||||
| Cashfundsthis year end | 57,415 | 57,415 | 43,720 |
| Unrestricted | Restnicted | Erndowrnent | Erndowrnent | |||
|---|---|---|---|---|---|---|
| i':rLi:Ll'iiiil::ri | funds tonearestt |
funds to nearest€ |
funds to nearestI |
|||
| 81Cashfunds | Bank | 53,317 | ||||
| Cash | 4,098 | |||||
| Total cashfunds | 57,415 | |||||
| (agree balances | wilhreceipts and payments | |||||
| account(s)) | .j | |||||
| Unrestricted | Restricted | Er':dowment | ||||
| funds | funds | furrds | ||||
| t"*tsiis | tonearest€ | t0neare$tf | tsnearesti | |||
| 82Other monetary assets | ||||||
| ilstrtils | Fund towhich | Cost (opti0nal) | Current value | |||
| 83lnvestment assets | ||||||
| tlst*iils | Fund to which asset |
Cost (optioilal) | Current value | |||
| 84Assetsretainedforthe | l-and including car | park | Unrest!-ictecl | |||
| charity's ownuse | ||||||
| ils | Fund to which | Arnouirtd$e | Whendue | |||
| BSLiabilities | ||||||
| Signedbyoneor twotrusteeson behalf ofallthe trustees |
Signature | Print Name | Dateof ii |
|||
| (-..- | S'Xr"y+ -l€fUt-t | t5 | 1z | |||
| 17€P//-c'-) | urrllv |
l6 | LL |
| Objectives andActiviti | es | |
|---|---|---|
| SORP reference | ||
| Summary ofthepurposesof thecharity as set out inits |
Para1.17 | Toprovide roomhireforthebenefit oflocal groups, societies and other organisations |
| qoverninq document | ||
| Summaryofthemain activities in relation to those |
Para1.17and 1.19 |
Weaimtoprovide: |
| purposes forthepublic | Acommunity spaceforallofMayfieldat | |
| benefit, in particular, the | affordableprices | |
| activities,projectsor | ||
| services identifiedinthe | Roomhireforlocal charities, subsidisedor | |
| accounts. | atcost | |
| Avenue forthecommunitypollingstation | ||
| The Trustees through events attheHall | ||
| raise moneyforother village charitiesand | ||
| voluntary groups | ||
| TheHall is hired on a regular basisbythe | ||
| Scouts, Senior Citizens, BowlingClub, | ||
| DartsClub,Line Dancing,ArtGroup, | ||
| ExerciseClasses,Dance Classes, | ||
| University of the ThirdAgeand Country | ||
| andWesternGroup. | ||
| Statement confirming | Para 1.18 | TheTrusteeshave regard to the guidance |
| whether thetrusteeshave | issuedbytheCharity Commissionon | |
| had regard to the guidance | public benefit. | |
| issuedbytheCharity | ||
| Commission on public | ||
| benefit |
| Policy onsocialinvestment | ||
|---|---|---|
| including program related | ||
| investment | ||
| Para1.38 | ||
| Contribution madeby | ||
| volunteers | ||
| Crucial tothesurvival ofthecharityhas | ||
| Other | beentheintroduction of a Baratthe | |
| Memorial Hall.Thishasprovidedfunds to | ||
| allowthecontinuedprovisionoffacilitiesat | ||
| low cost, together with a much needed | ||
| refurbishment programme. | ||
| TheBar providesacommunity spacefor | ||
| thevillage, for social activities,gamesand | ||
| as a meetingplace. | ||
| Weare grateful to thetimeand effort of our | ||
| volunteers. |
| Achievementsand Per | formance | |
|---|---|---|
| SORPreference | ||
| lncomefromroom hire remained lowin | ||
| 2021duetothepandemic.Bartakings | ||
| Summaryofthemain achievementsofthecharity, |
Para1.20 | weresignificantly higher thisyear,but lagged behind pre-pandemic levels. The |
| identifying the difference the | annualBeer Festival hadtobe cancelled | |
| charity'sworkhas made to | duetoCovid. | |
| thecircumstancesofits | ||
| beneficiaries and anywider | Anauctionwasheldtoraise moneyfor | |
| benefitstosociety asa | IBreast CancerandProstate Cancer | |
| whole. | Icharities. | |
| Withthehelp of Covid grants wewereable | ||
| toproceedwithsome ofourplanned | ||
| refurbishment including: | ||
| Replacingfiredoors | ||
| Upgrading toilets | ||
| Replacing boiler | ||
| Decorating | ||
| Theaimistoallowthehalltobecomea | ||
| suitable venueforawiderrange of events | ||
| benefittingthelocal communityeg. | ||
| weddings,christenings. |
| Additionalinformation(optional) |
|---|
| You choosetoincludefurtherstatementswhererelevantabout: |
| Achievementsagainst | Para1.41 |
|---|---|
| objectives set | |
| Performanceoffundraising | |
| activities against objectives | Pata1.41 |
| set | |
| lnvestmentperformance | Para1.41 |
| against objectives | |
| Other |
| inancialReview | |||
|---|---|---|---|
| Review ofthe financialPositionattheend charity's |
1.2 | Cash andbank weref57415in |
balancesat unrestricted 3111212021 funds. |
| ofthe od StatementexPlaining policyforholdingreserves statingwhYtheYareheld the |
ParaI | reservespolicywehave an objective to holdatleistti0000 whichwouldallow the continued runningofthehall, while of haveaformal Whist theTrustees don |
|
| additionalfund | raising activities were | ||
| considered. | |||
| held rVES rese nt of u Amo |
Para1 | See above | |
| Reasonsforholding zero | 1.22 | See above | |
| reserves | Whilstbank andcash balances allow we | ||
| willcontinueto | maintain,updateand | ||
| improvetheHall | |||
| DetailsoffundmateriallYin | Paru1 | N/A | |
| deficit | |||
| Explanationofany | Para1 | None | |
| uncertainties about the | |||
| charity continuing asagoing | |||
| concern |
| Youm choosetoincludefur |
therstatemen | tswhererelevant about: |
|---|---|---|
| RoomHire | ||
| The charity'sprincipal | Bar Sales | |
| sourcesoffunds(including | Para 1.47 | |
| any fundraising) | ||
| lnvestmentpolicyand | ||
| objectives including any | Para 1.46 | |
| socialinvestment policy | ||
| adopted | ||
| Themain risk is lossofincome fromthebar | ||
| and unplanned repair work tothebuilding | ||
| Adescriptionoftheprincipal | Para 1.46 | structure.TheperformanceoftheBarand |
| risks facingthecharity | Hall is monitored and reviewed monthly, | |
| allowing problemstobe detected earlier | ||
| ratherthanlater.Thebuilding is insured | ||
| andwebelievefundsare sufficienttomeet | ||
| unexpected repaircosts. | ||
| Other |
| tructure,Governance | and Man | agement |
|---|---|---|
| Description ofcharitY's | ||
| trusts: | ||
| Type ofgoverning document | Parc1.25 | Constitutlon |
| :t.: i...!.",,, |
||
| Howisthecharity | Paru 1.25 | Unincorporated Association |
| constituted? | ||
| i,ii:i':,,it!..11-..t:.i.-::,.:1..I | ||
| fri:.i,I.l,,lr.lii...') | 1..i.11 | |
| Trustee selection methods | Para1.25 | Appointedor re-appointedannuallyatthe |
| including details ofanY | AnnualGeneral Meeting | |
| constitutionalprovisionse.g | ||
| electiontopostornameof | ||
| anypersonor body entitled | ||
| toappoint one or more | ||
| trustees |
| ReferenceandAdminis | trativedetails |
|---|---|
| Charityname | War l/lemorialHall and lnstitute |
| Othernamethe charityuses | ld MemorialHall |
| Registered charity number | 522698 |
| Charity'sprincipal address | ConygreeLane |
| lMayfield | |
| Ashbourne | |
| DE6 2LD |
Trusteename |
Office(ifanY) |
Oatesalteaif notfor whole year |
Name to |
nttrustee person (or |
entitled | |
|---|---|---|---|---|---|---|
| 1 | StephenDunn | Chair | ||||
| 2 | Sandra Terry | Treasurer | ||||
| 3 | Simon Sowter | |||||
| 4 | [\/aureen Burton | |||||
| 5 | Jill Studholme | |||||
| 6 | AlzbetaCoats | Resigned14SePtember 2021 |
||||
| 7 | Graham Sowter | |||||
| 8 | Mandy Sowter | Appointed9August2021 | ||||
| I | ||||||
| 10 | ||||||
| 11 | ||||||
| 12 | ||||||
| 13 | ||||||
| '14 | ||||||
| 15 | ||||||
| 16 | ||||||
| 17 | ||||||
| 18 | ||||||
| 19 | ||||||
| 20 |