## 

|Report to the trustees/<br>rnembersof|Report to the trustees/<br>rnembersof|WarMemorial Hallandinstitute|
|---|---|---|
|Onaccountsfor|the year|3'tutDecember2A21<br>eharEtyeter<br>5?tfi*$|
||ended|{ifany3|
|Setout onpages||3*V|
|||Ireport to thetrusteesCInn:y exarninati*rr*fth*a;fl,*r.;nJ.s*fih*ai-.riv*|
|||charity("theTrust")f*rtheyear end*ci|
|Responsibilitiesand||Asthecharity's trustees, youareresponsible farti-rep:r*i:ar*tic*{i1'tl'i*|
|basisof report||aecountsinaccordanceu-,iththerequirementsoftheili:;*r"rti*s$rs.Zil'11|
|||("the Act").|
|||Ireport in respectofmy exar:-iinatisnaftheTrust's*r:;::i-,rrtscarri***,-it|
|||undersection145 ofthe 2011Actandinearry!i"rgoutnr1,*xarnin;iii*n,I|
|||havefollowedalltheappiicabie Directlons givenbyther.Jhentyeom:"r:issie,r:|
|||undersection145(5Xb) of theAct.|
|Independent<br>examiner's staternent||[Thecharity'sgrossincome exceededfl250,000 end];.rin*u*l:fieitt:<br>undertake the examinatron by being a queiified ff;ei'nfjei*iii,;seiir'*qifi$-r]'<br>applicable listedbodyll.Delefeijifnot aoplicabie.|
|||Ihave completed myexamination.icanfirmthatnori:*,ler"iai rRatiers;i"r*"r'r:|
|||cometornyattentioninconnection with theexamii-retian(,:therthsir ti:at|
|||disclosedbelow.iwhichgivesrnecau$* tobelreve?"iialin.*in1ln:;*{*ii;.*l|
|||respect:|
|||'<br>theaccourntingrecordswerenot keptin*ce*r**r:;*r,r;ilirxr*;:ti*r":1.ll<br>oftheCharitresAct;or|
|||etheaecountsdielnotacc*rilwithihe acccur:ti*gi{:iL1r}iiis,*i"|
|||.theaccounts riidn*teompiy withthe appiicabl*r*quili*:-ir*r:',.;|
|||concerning theformane!ccnterrtcfaceouirtse*t*utir:ti"r*{lf:;;iitir.:e|
|||(Accountsand Repoits)Regulaticns 2008ethel"':i:arr ai:'yr*quri*;-*;rit|
|||thattheaccountsgivea'trueand fali'' viewrrrhiclllsnilt;*i:"ii*lter|
|||consideredas part of an independent exar:rinatien.|



||<br>consideredas part of an i|<br>ndependent exar:rinatien.|
|---|---|---|
||Ihave no concerns and have|ccme&cro$Sna other rrelttet$ri:uo,rneuli":r|
||withtheexarninationtr:whieh|attentiCInshoutd i:edrmwr:ii:thisr*:p-rrtrr|
||order toenablea proper understandingofth*ac*eui-rtstobe ren*herl.||
||*Piease deletethevlrardsintka|&rackefs if theytJorclay:;;ly.|
|Signed:|fr**\{}Ld*|Date: A3lt''I;)3|
|Name:|CA1-l'klltru,"64ELtc(||
|Relevant professional<br>qualification(si orbody|afua6ufffJr5flv1+t7:<br>t<br>(rl-*Xfrt*g|.,8*gts<br>,.*A'ffr<br>Cltficiltaur,(l<br>r{r-{{|
||,I|**'[ii{":'t*|








## 

|||WAR MEMORIAL|ALL AND||||||
|---|---|---|---|---|---|---|---|---|
|trtr|CHARITY COMMISSION<br>FORENGLANDANDWALES||INSTITUTE|||522698|||
|||Recei|and|nts accounts||||CC16a|
|||Fortheperiod<br>from|0'1.o1.2021|To||31.12.2021|||
|||Unrestricted Restricted<br>funds<br>funds||Endowment<br>- ;il;-|-|Totalfunds||Last vear|
|||to theneareste|to the nearestf|to the nearest€||to the nearest€||to the nearest€|
|41Recei|||||||||
|Bar Takings||48,206|||||48,206|19,541|
|Beer Festival Sponsorship||'t50|||||150|100|
|Grant||16,864|||||16,864|11,334|
|Donations||225|||||225|546|
|HireofHall||2,668|||||2,668|2,4'.t5|
|Bank lnterest||4|||||4|14|
|Auction||3,850|||||3,8s0||
||tncome||||||||
||AR)|71,967|||||71,967|33,950|
|A2Asset|and investment sales,||||||||
|(seetable).|||||||||
||Totalreceipts|7'.t,967||||I<br>Lrr.--t|zr.sezI|33,950|
|Bar Stock||27,573|||||27,573|14,213|
|Repairs and|Renewals|I3,966|||||13,966|2,701|
|Bar Expenses||4,009|||||4,009|1,2',t5|
|Wages-self employed||1,600|||||1,600|2,680|
|Donations||2,709|||||2,709||
|Utilities||3,592|||||3,592|6,065|
|Licences||1,O44|||||1,044|334|
|lnsurance||753|||||753|'t,04',1|
|Cleaning||924|||||924|797|
|Rates||222|||||222||
|Fire Safety||345|||||345|134|
|Sundry||843|||||843|532|
|Event||380|||||380|600|
|Card Fees||312|||||312||
||Subtotal|58,272|||||58,272|30,312|
|A4Asset andinvestment|||||||||
|ourchases. /see tabla)|||||||||
||Subtotal||||||||
||Total payments|58,272|||||s8,272|30,312|
|Netofreceipts/(payments)||'t3,695|||||13,695|3,638|
|A5Transfersbetweenfunds|||||||||
|A6 Cashfundslast year end||43,720|||||43,720|40,o42|
|Cashfundsthis year end||57,415|||||57,415|43,720|





||||Unrestricted|Restnicted|Erndowrnent|Erndowrnent|
|---|---|---|---|---|---|---|
|i':rLi:Ll'iiiil::ri|||funds<br>tonearestt|funds<br>to nearest€||funds<br>to nearestI|
|81Cashfunds|Bank||53,317||||
||Cash||4,098||||
|||Total cashfunds|57,415||||
||(agree balances|wilhreceipts and payments|||||
|||account(s))|.j||||
||||Unrestricted|Restricted|Er':dowment||
||||funds|funds||furrds|
||t"\*tsiis||tonearest€|t0neare$tf||tsnearesti|
|82Other monetary assets|||||||
||ilstrtils||Fund towhich|Cost (opti0nal)|Current value||
|83lnvestment assets|||||||
||tlst*iils||Fund to which<br>asset|Cost (optioilal)|Current value||
|84Assetsretainedforthe|l-and including car|park|Unrest!-ictecl||||
|charity's ownuse|||||||
||ils||Fund to which|Arnouirtd$e|Whendue||
|BSLiabilities|||||||
|Signedbyoneor twotrusteeson<br>behalf ofallthe trustees|Signature||Print Name||Dateof<br>ii||
||(-..\-||S'Xr"y+ -l€fUt-t||t5|1z|
||||17€P//-c'-) \|<br>urrllv|l6|LL|





## 

## 

## 

|Objectives andActiviti|es||
|---|---|---|
||SORP reference||
|Summary ofthepurposesof<br>thecharity as set out inits|Para1.17|Toprovide roomhireforthebenefit oflocal<br>groups, societies and other organisations|
|qoverninq document|||
|Summaryofthemain<br>activities in relation to those|Para1.17and<br>1.19|Weaimtoprovide:|
|purposes forthepublic||Acommunity spaceforallofMayfieldat|
|benefit, in particular, the||affordableprices|
|activities,projectsor|||
|services identifiedinthe||Roomhireforlocal charities, subsidisedor|
|accounts.||atcost|
|||Avenue forthecommunitypollingstation|
|||The Trustees through events attheHall|
|||raise moneyforother village charitiesand|
|||voluntary groups|
|||TheHall is hired on a regular basisbythe|
|||Scouts, Senior Citizens, BowlingClub,|
|||DartsClub,Line Dancing,ArtGroup,|
|||ExerciseClasses,Dance Classes,|
|||University of the ThirdAgeand Country|
|||andWesternGroup.|
|Statement confirming|Para 1.18|TheTrusteeshave regard to the guidance|
|whether thetrusteeshave||issuedbytheCharity Commissionon|
|had regard to the guidance||public benefit.|
|issuedbytheCharity|||
|Commission on public|||
|benefit|||



## 



|Policy onsocialinvestment|||
|---|---|---|
|including program related|||
|investment|||
||Para1.38||
|Contribution madeby|||
|volunteers|||
|||Crucial tothesurvival ofthecharityhas|
|Other||beentheintroduction of a Baratthe|
|||Memorial Hall.Thishasprovidedfunds to|
|||allowthecontinuedprovisionoffacilitiesat|
|||low cost, together with a much needed|
|||refurbishment programme.|
|||TheBar providesacommunity spacefor|
|||thevillage, for social activities,gamesand|
|||as a meetingplace.|
|||Weare grateful to thetimeand effort of our|
|||volunteers.|



## 

|Achievementsand Per|formance||
|---|---|---|
||SORPreference||
|||lncomefromroom hire remained lowin|
|||2021duetothepandemic.Bartakings|
|Summaryofthemain<br>achievementsofthecharity,|Para1.20|weresignificantly higher thisyear,but<br>lagged behind pre-pandemic levels. The|
|identifying the difference the||annualBeer Festival hadtobe cancelled|
|charity'sworkhas made to||duetoCovid.|
|thecircumstancesofits|||
|beneficiaries and anywider||Anauctionwasheldtoraise moneyfor|
|benefitstosociety asa||IBreast CancerandProstate Cancer|
|whole.||Icharities.|
|||Withthehelp of Covid grants wewereable|
|||toproceedwithsome ofourplanned|
|||refurbishment including:|
|||Replacingfiredoors|
|||Upgrading toilets|
|||Replacing boiler|
|||Decorating|
|||Theaimistoallowthehalltobecomea|
|||suitable venueforawiderrange of events|
|||benefittingthelocal communityeg.|
|||weddings,christenings.|





|Additionalinformation(optional)|
|---|
|You<br>choosetoincludefurtherstatementswhererelevantabout:|



|Achievementsagainst|Para1.41|
|---|---|
|objectives set||
|Performanceoffundraising||
|activities against objectives|Pata1.41|
|set||
|lnvestmentperformance|Para1.41|
|against objectives||
|Other||





## 

|inancialReview||||
|---|---|---|---|
|Review ofthe<br>financialPositionattheend<br>charity's|1.2|Cash andbank<br>weref57415in|balancesat<br>unrestricted<br>3111212021<br>funds.|
|ofthe<br>od<br>StatementexPlaining<br>policyforholdingreserves<br>statingwhYtheYareheld<br>the|ParaI|reservespolicywehave an objective to<br>holdatleistti0000 whichwouldallow the<br>continued runningofthehall, while<br>of haveaformal<br>Whist theTrustees don||
|||additionalfund|raising activities were|
|||considered.||
|held<br>rVES<br>rese<br>nt of<br>u<br>Amo|Para1|See above||
|Reasonsforholding zero|1.22|See above||
|reserves||Whilstbank andcash balances allow we||
|||willcontinueto|maintain,updateand|
|||improvetheHall||
|DetailsoffundmateriallYin|Paru1|N/A||
|deficit||||
|Explanationofany|Para1|None||
|uncertainties about the||||
|charity continuing asagoing||||
|concern||||



## 

|Youm<br>choosetoincludefur|therstatemen|tswhererelevant about:|
|---|---|---|
|||RoomHire|
|The charity'sprincipal||Bar Sales|
|sourcesoffunds(including|Para 1.47||
|any fundraising)|||
|lnvestmentpolicyand|||
|objectives including any|Para 1.46||
|socialinvestment policy|||
|adopted|||
|||Themain risk is lossofincome fromthebar|
|||and unplanned repair work tothebuilding|
|Adescriptionoftheprincipal|Para 1.46|structure.TheperformanceoftheBarand|
|risks facingthecharity||Hall is monitored and reviewed monthly,|
|||allowing problemstobe detected earlier|
|||ratherthanlater.Thebuilding is insured|
|||andwebelievefundsare sufficienttomeet|
|||unexpected repaircosts.|
|Other|||





## 

|tructure,Governance|and Man|agement|
|---|---|---|
|Description ofcharitY's|||
|trusts:|||
|Type ofgoverning document|Parc1.25|Constitutlon|
|:t.:<br>i...!.",,,|||
|Howisthecharity|Paru 1.25|Unincorporated Association|
|constituted?|||
|i,ii:i':,,it!..11-..t:.i.-::,.:1..I|||
|fri:.i,I.l,,lr.lii...')|1..i.11|||
|Trustee selection methods|Para1.25|Appointedor re-appointedannuallyatthe|
|including details ofanY||AnnualGeneral Meeting|
|constitutionalprovisionse.g|||
|electiontopostornameof|||
|anypersonor body entitled|||
|toappoint one or more|||
|trustees|||



## 

## 

|ReferenceandAdminis|trativedetails|
|---|---|
|Charityname|War l/lemorialHall and lnstitute|
|Othernamethe charityuses|ld MemorialHall|
|Registered charity number|522698|
|Charity'sprincipal address|ConygreeLane|
||lMayfield|
||Ashbourne|
||DE6 2LD|





## 

||<br>Trusteename|<br>Office(ifanY)|Oatesalteaif notfor whole<br>year|Name<br>to|nttrustee<br>person (or|entitled|
|---|---|---|---|---|---|---|
|1|StephenDunn|Chair|||||
|2|Sandra Terry|Treasurer|||||
|3|Simon Sowter||||||
|4|[\/aureen Burton||||||
|5|Jill Studholme||||||
|6|AlzbetaCoats||Resigned14SePtember<br>2021||||
|7|Graham Sowter||||||
|8|Mandy Sowter||Appointed9August2021||||
|I|||||||
|10|||||||
|11|||||||
|12|||||||
|13|||||||
|'14|||||||
|15|||||||
|16|||||||
|17|||||||
|18|||||||
|19|||||||
|20|||||||






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