ALDRIDGE CENTRAL COMMUNITY CENTRE
ANNUAL GENERAL MEETING
ANNUAL REPORT – 10 June 2022
Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM.
A quick introduction of the top table
OUR ACCOUNTANT, PAUL WILCOX, OUR SOLICITOR TONY BAKER, OUR PRESIDENT, ANDREW FAIREY, VICE PRESIDENT APRIL MILLER, VICE CHAIR MAUREEN TURNER AND MYSELF JUNE SMITH
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The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body.
To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees.
These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas.
We employ two cleaners, one lady 12hrs and one man 14hrs and one lady administrator/secretary 20hrs.per week who liaises with both Chair and Trustees. ……..
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We have now found ourselves almost back in line with our AGM and I can report that I am very proud of how our October elected Trustees performed. Stepping up they have each individually taken on and stretched themselves in order to form a structure that we can work with and develop over the coming months.
The past two years has been hard for all and it has shown to take it’s toll when we report that two of our most established clubs – The Townswomens Guild and the Aldridge Photographic Society have struggled to reform themselves and sadly have closed in the early part of 2022.
Moving forward we have had to relook at how we use the centre and the legalities in order to keep us working within required guidelines.
Health & Safety issues have had to be reassessed and are currently being updated in line with legal requirements.
A programme of internal maintenance is being addressed and following the refurbishment of our Bar & Lounge area further decoration and alteration will continue in 2022/23 resulting in, we hope, us offering better facilities for both our regular and adhoc users.
The last part of our roof, the large section above the hall, has now been recovered.
With Covid restrictions being lifted for Christmas 2021 and as groups gained more confidence Bookings started coming in. Now in May/June the diary is looking healthier and we finally feel things are returning to a sort of normal. We did book a Spring Fair for March but that was a little too early and we had to cancel. However, we have tried again with a Summer Fair and tables, this time, are going well.
A local Company opposite leaving the area kindly donated some tables and chairs which enabled us to update our Committee Room for which we were very grateful, and then more recently Tony Baker our Solicitor very kindly donated further furniture and a computer, all of which were very much appreciated.
I am happy to say our shutter has been repaired and the electric front doors have also received some attention. Hopefully they are now working right.
I can report that Meadow Flat tenants remain happy with the facilities we provide and renewed their contract for a further year.
All in all I feel a very positive vibe which I hope will grow throughout the year.
We have paid Council Tax, The Bar License, PRS/PPL for the past two years with an appropriate discount, Servicing of fire extinguishers, fire alarm & security alarm.
Therefore ladies and gentlemen, I request that you adopt this Report on behalf of your Trustees.
Date of next AGM May 2023
Aldridge Central Community Association
Audit report of the accountants to the members of Aldridge Central Community Association
Registered Charity Number : 522596
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
Basis of audit report
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
Independent examiners statement
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2022 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
6th June 2022
Page 1
Aldridge Central Community Association
Accounting Statement for the year ended 28th February 2022
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - 8,406 - - 8,384 36,671 - - - 2,538 - - 233 44,443 - - 23,591 |
|---|---|
| 92,058 - - 32,208 3,269 - - 1,911 - - - - 37,506 - - 31,484 34,889 - - 5,734 |
|
| 75,664 - - 39,129 3,636 3,636 - - - |
|
| 20,030 3,636 - - 6,921 - - - - - - - - - - - - - |
|
| 20,030 3,636 - - 6,921 - 132,359 24,242 - 163,522 |
|
| 152,389 20,606 - 156,601 |
Page 2
Aldridge Central Community Association
Balance sheet at 28th February 2022
| Notes Fixed assets Tangible assets (restricted fund) 1 Current assets Stock Cash at bank 2 Cash in hand - bar Debtors Prepayments Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds 3 Restricted funds 4 |
2022 2021 £ £ £ £ 20,606 24,242 2,000 1,106 140,659 132,097 450 - 8,691 459 2,147 2,426 153,947 136,088 1,558 3,729 1,558 3,729 152,389 132,359 172,995 156,601 152,389 132,359 20,606 24,242 172,995 156,601 |
|---|---|
| 153,947 | |
| 1,558 | |
| 1,558 | |
The financial statements were approved by the board on 6th June 2022 and signed on its behalf:
……………………………..
J Smith Chairman
The notes on pages 6 to 7 form part of these financial statements
Page 3
Aldridge Central Community Association
Income and expenditure account for the year ended 28th February 2022
| Notes Income Room hire : Bar Room hire : Other Subscriptions Interest received Bar rent WMBC lockdown grants Insurance claim Other grants and income Expenditure (see below) Less : deficiency from Bar account (see page 5) Add : surplus from flat 5 Grant received Net surplus/(deficit) 3 Expenditure Wages and national insurance Job retention scheme grants Rates Honorariums Insurance Water Light and heat Postage stationery and advertising Cleaning and disposal costs Telephone Licences Sundries Accountancy Bank charges Professional fees Depreciation Buildings maintenance 6 |
2022 2021 £ £ £ £ - - 36,671 2,055 - - 366 6 44 - - 19,143 25,107 25,000 - 300 173 81,120 23,635 56,978 32,934 24,142 9,299 - 14,727 - 1,678 - 6,979 4,056 - - 16,394 6,921 - 27,006 24,054 5,353 - 12,208 - 685 685 - 700 2,792 2,673 359 444 3,043 7,028 683 188 1,599 1,843 1,103 368 837 - 275 277 990 960 25 - - 400 3,462 4,072 37,506 31,484 19,472 1,450 56,978 32,934 |
|---|---|
Page 4
Aldridge Central Community Association
Bar income and expenditure account for the year ended 28th February 2022
| Notes Income Cost of sales Opening stock Purchases Less closing stock Gross profit/(loss) Expenditure Wages and ni Licences Repairs Refurbishment costs Rent Depreciation Net deficiency |
2022 2021 £ £ £ £ 2,538 233 1,106 2,000 3,281 458 4,387 2,458 2,000 - 1,106 - 2,387 1,352 151 1,119 - 528 - 180 180 - 174 13,996 - - - 174 205 14,878 559 14,727 - 1,678 - |
|---|---|
| 4,387 2,000 - |
|
| 528 180 - 13,996 - 174 |
|
Page 5
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2022
| 1. Tangible fixed assets Net book value Brought forward Additions Depreciation Charge for the year Net book value At 28th February 2022 2. Bank accounts General account Bar account Savings account 3. Unrestricted funds Brought forward Surplus/(defecit) for the year Fixed asset depreciation transfer Closing balance 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditure) Closing balance Made up as follows: Fixed asset fund |
Fixtures & Fixtures & fittings fittings buildings office £ £ 2,927 46 - - |
Fixtures & fittings Building Total bar extension £ £ £ 1,161 20,108 24,242 - - - |
|---|---|---|
| 2,927 46 |
1,161 20,108 24,242 |
|
| 439 7 |
174 3,016 3,636 |
|
| 439 7 |
174 3,016 3,636 |
|
| 2,488 39 |
987 17,092 20,606 |
|
| 2022 2021 £ £ 67,086 58,530 13,159 13,159 60,414 60,408 140,659 132,097 132,359 135,003 16,394 6,921 - 3,636 4,277 152,389 132,359 24,242 28,519 3,636 - 4,277 - - - 20,606 24,242 20,606 24,242 20,606 24,242 |
Page 6
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2022
| 5. Flat Rental income Costs Net Surplus 6. Buildings maintenance Roof repairs Upholstery Decorating/handyman Alarm maintenance Electrical Plumbing and heating General maintenance |
2022 2021 £ £ 8,400 8,340 1,421 4,284 6,979 4,056 15,508 - 1,440 - 444 551 410 240 430 - 325 - 915 659 19,472 1,450 |
|---|---|
7. Accounting policies
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Fixtures and fittings buildings | 15% reducing balance basis |
|---|---|
| Fixtures and fittings office | 15% reducing balance basis |
| Fixtures and fittings bar | 15% reducing balance basis |
| Building extension | 15% reducing balance basis |
Taxation
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7
Aldridge Central Community Association
Audit report of the accountants to the members of Aldridge Central Community Association
Registered Charity Number : 522596
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
Basis of audit report
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
Independent examiners statement
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2022 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
6th June 2022
Page 1
Aldridge Central Community Association
Accounting Statement for the year ended 28th February 2022
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - 8,406 - - 8,384 36,671 - - - 2,538 - - 233 44,443 - - 23,591 |
|---|---|
| 92,058 - - 32,208 3,269 - - 1,911 - - - - 37,506 - - 31,484 34,889 - - 5,734 |
|
| 75,664 - - 39,129 3,636 3,636 - - - |
|
| 20,030 3,636 - - 6,921 - - - - - - - - - - - - - |
|
| 20,030 3,636 - - 6,921 - 132,359 24,242 - 163,522 |
|
| 152,389 20,606 - 156,601 |
Page 2
Aldridge Central Community Association
Balance sheet at 28th February 2022
| Notes Fixed assets Tangible assets (restricted fund) 1 Current assets Stock Cash at bank 2 Cash in hand - bar Debtors Prepayments Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds 3 Restricted funds 4 |
2022 2021 £ £ £ £ 20,606 24,242 2,000 1,106 140,659 132,097 450 - 8,691 459 2,147 2,426 153,947 136,088 1,558 3,729 1,558 3,729 152,389 132,359 172,995 156,601 152,389 132,359 20,606 24,242 172,995 156,601 |
|---|---|
| 153,947 | |
| 1,558 | |
| 1,558 | |
The financial statements were approved by the board on 6th June 2022 and signed on its behalf:
……………………………..
J Smith Chairman
The notes on pages 6 to 7 form part of these financial statements
Page 3
Aldridge Central Community Association
Income and expenditure account for the year ended 28th February 2022
| Notes Income Room hire : Bar Room hire : Other Subscriptions Interest received Bar rent WMBC lockdown grants Insurance claim Other grants and income Expenditure (see below) Less : deficiency from Bar account (see page 5) Add : surplus from flat 5 Grant received Net surplus/(deficit) 3 Expenditure Wages and national insurance Job retention scheme grants Rates Honorariums Insurance Water Light and heat Postage stationery and advertising Cleaning and disposal costs Telephone Licences Sundries Accountancy Bank charges Professional fees Depreciation Buildings maintenance 6 |
2022 2021 £ £ £ £ - - 36,671 2,055 - - 366 6 44 - - 19,143 25,107 25,000 - 300 173 81,120 23,635 56,978 32,934 24,142 9,299 - 14,727 - 1,678 - 6,979 4,056 - - 16,394 6,921 - 27,006 24,054 5,353 - 12,208 - 685 685 - 700 2,792 2,673 359 444 3,043 7,028 683 188 1,599 1,843 1,103 368 837 - 275 277 990 960 25 - - 400 3,462 4,072 37,506 31,484 19,472 1,450 56,978 32,934 |
|---|---|
Page 4
Aldridge Central Community Association
Bar income and expenditure account for the year ended 28th February 2022
| Notes Income Cost of sales Opening stock Purchases Less closing stock Gross profit/(loss) Expenditure Wages and ni Licences Repairs Refurbishment costs Rent Depreciation Net deficiency |
2022 2021 £ £ £ £ 2,538 233 1,106 2,000 3,281 458 4,387 2,458 2,000 - 1,106 - 2,387 1,352 151 1,119 - 528 - 180 180 - 174 13,996 - - - 174 205 14,878 559 14,727 - 1,678 - |
|---|---|
| 4,387 2,000 - |
|
| 528 180 - 13,996 - 174 |
|
Page 5
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2022
| 1. Tangible fixed assets Net book value Brought forward Additions Depreciation Charge for the year Net book value At 28th February 2022 2. Bank accounts General account Bar account Savings account 3. Unrestricted funds Brought forward Surplus/(defecit) for the year Fixed asset depreciation transfer Closing balance 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditure) Closing balance Made up as follows: Fixed asset fund |
Fixtures & Fixtures & fittings fittings buildings office £ £ 2,927 46 - - |
Fixtures & fittings Building Total bar extension £ £ £ 1,161 20,108 24,242 - - - |
|---|---|---|
| 2,927 46 |
1,161 20,108 24,242 |
|
| 439 7 |
174 3,016 3,636 |
|
| 439 7 |
174 3,016 3,636 |
|
| 2,488 39 |
987 17,092 20,606 |
|
| 2022 2021 £ £ 67,086 58,530 13,159 13,159 60,414 60,408 140,659 132,097 132,359 135,003 16,394 6,921 - 3,636 4,277 152,389 132,359 24,242 28,519 3,636 - 4,277 - - - 20,606 24,242 20,606 24,242 20,606 24,242 |
Page 6
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2022
| 5. Flat Rental income Costs Net Surplus 6. Buildings maintenance Roof repairs Upholstery Decorating/handyman Alarm maintenance Electrical Plumbing and heating General maintenance |
2022 2021 £ £ 8,400 8,340 1,421 4,284 6,979 4,056 15,508 - 1,440 - 444 551 410 240 430 - 325 - 915 659 19,472 1,450 |
|---|---|
7. Accounting policies
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Fixtures and fittings buildings | 15% reducing balance basis |
|---|---|
| Fixtures and fittings office | 15% reducing balance basis |
| Fixtures and fittings bar | 15% reducing balance basis |
| Building extension | 15% reducing balance basis |
Taxation
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7