## **ALDRIDGE CENTRAL COMMUNITY CENTRE**
## **ANNUAL GENERAL MEETING**
## **ANNUAL REPORT – 10 June 2022**
Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM.
A quick introduction of the top table
OUR ACCOUNTANT, PAUL WILCOX, OUR SOLICITOR TONY BAKER, OUR PRESIDENT, ANDREW FAIREY, VICE PRESIDENT APRIL MILLER, VICE CHAIR MAUREEN TURNER AND MYSELF JUNE SMITH
## ++++++++
The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body.
To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees.
These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas.
We employ two cleaners, one lady 12hrs and one man 14hrs and one lady administrator/secretary 20hrs.per week who liaises with both Chair and Trustees. ……..
+++++++++
We have now found ourselves almost back in line with our AGM and I can report that I am very proud of how our October elected Trustees performed. Stepping up they have each individually taken on and stretched themselves in order to form a structure that we can work with and develop over the coming months.
The past two years has been hard for all and it has shown to take it’s toll when we report that two of our most established clubs – The Townswomens Guild and the Aldridge Photographic Society have struggled to reform themselves and sadly have closed in the early part of 2022.
Moving forward we have had to relook at how we use the centre and the legalities in order to keep us working within required guidelines.
Health & Safety issues have had to be reassessed and are currently being updated in line with legal requirements.
A programme of internal maintenance is being addressed and following the refurbishment of our Bar & Lounge area further decoration and alteration will continue in 2022/23 resulting in, we hope, us offering better facilities for both our regular and adhoc users.
The last part of our roof, the large section above the hall, has now been recovered.
With Covid restrictions being lifted for Christmas 2021 and as groups gained more confidence Bookings started coming in. Now in May/June the diary is looking healthier and we finally feel things are returning to a sort of normal. We did book a Spring Fair for March but that was a little too early and we had to cancel. However, we have tried again with a Summer Fair and tables, this time, are going well.
A local Company opposite leaving the area kindly donated some tables and chairs which enabled us to update our Committee Room for which we were very grateful, and then more recently Tony Baker our Solicitor very kindly donated further furniture and a computer, all of which were very much appreciated.
I am happy to say our shutter has been repaired and the electric front doors have also received some attention. Hopefully they are now working right.
I can report that Meadow Flat tenants remain happy with the facilities we provide and renewed their contract for a further year.
All in all I feel a very positive vibe which I hope will grow throughout the year.
We have paid Council Tax, The Bar License, PRS/PPL for the past two years with an appropriate discount, Servicing of fire extinguishers, fire alarm & security alarm.
Therefore ladies and gentlemen, I request that you adopt this Report on behalf of your Trustees.
Date of next AGM May 2023
## **Aldridge Central Community Association**
## **Audit report of the accountants to the members of Aldridge Central Community Association**
## **Registered Charity Number : 522596**
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
## **Basis of audit report**
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
## **Independent examiners statement**
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2022 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
6th June 2022
Page 1
## **Aldridge Central Community Association**
## **Accounting Statement for the year ended 28th February 2022**
|INCOMING RESOURCES
Income from donors
Investment income
Charitable trading income
Non charitable trading income
Other income
TOTAL INCOME
EXPENDITURE
Direct expenditure
Fund raising and publicity
Management and administration
Repairs and maintenance
TOTAL EXPENDITURE
TRANSFER BETWEEN FUNDS
NET INCOMING RESOURCES
REALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
TANGIBLE ASSETS
NET MOVEMENT IN FUNDS
FUNDS BALANCE:
BROUGHT FORWARD
CARRIED FORWARD|Restricted
Unrestricted
income
Endowment
Last
funds
funds
funds
year
£
£
£
£
**-**
**-**
**-**
-
**8,406**
**-**
**-**
8,384
**36,671**
**-**
**-**
-
**2,538**
**-**
**-**
233
**44,443**
**-**
**-**
23,591|
|---|---|
||**92,058**
**-**
**-**
32,208
**3,269**
**-**
**-**
1,911
**-**
**-**
**-**
-
**37,506**
**-**
**-**
31,484
**34,889**
**-**
**-**
5,734|
||**75,664**
**-**
**-**
39,129
**3,636**
**3,636**
**-**
**-**
-|
||**20,030**
**3,636**
**-**
**-**
6,921
-
**-**
**-**
**-**
-
**-**
**-**
**-**
-
**-**
**-**
**-**
-|
||**20,030**
**3,636**
**-**
**-**
6,921
-
**132,359**
**24,242**
**-**
163,522|
||**152,389**
**20,606**
**-**
156,601|
Page 2
## **Aldridge Central Community Association**
## **Balance sheet at 28th February 2022**
|Notes
**Fixed assets**
Tangible assets (restricted fund)
1
**Current assets**
Stock
Cash at bank
2
Cash in hand - bar
Debtors
Prepayments
**Current liabilities**
Accruals
**Net current assets**
**Total assets less current liabilities**
**Capital and reserves**
Unrestricted funds
3
Restricted funds
4|**2022**
2021
**£**
**£**
£
£
**20,606**
24,242
**2,000**
1,106
**140,659**
132,097
**450**
-
**8,691**
459
**2,147**
2,426
**153,947**
136,088
**1,558**
3,729
**1,558**
3,729
**152,389**
132,359
**172,995**
156,601
**152,389**
132,359
**20,606**
24,242
**172,995**
156,601|
|---|---|
||**153,947**|
||**1,558**|
||**1,558**|
|||
The financial statements were approved by the board on 6th June 2022 and signed on its behalf:
……………………………..
## **J Smith Chairman**
The notes on pages 6 to 7 form part of these financial statements
Page 3
## **Aldridge Central Community Association**
## **Income and expenditure account for the year ended 28th February 2022**
|Notes
**Income**
Room hire : Bar
Room hire : Other
Subscriptions
Interest received
Bar rent
WMBC lockdown grants
Insurance claim
Other grants and income
**Expenditure (see below)**
**Less : deficiency from Bar account (see page 5)**
**Add : surplus from flat**
5
**Grant received**
**Net surplus/(deficit)**
3
**Expenditure**
Wages and national insurance
Job retention scheme grants
Rates
Honorariums
Insurance
Water
Light and heat
Postage stationery and advertising
Cleaning and disposal costs
Telephone
Licences
Sundries
Accountancy
Bank charges
Professional fees
Depreciation
Buildings maintenance
6|**2022**
2021
**£**
**£**
£
£
**-**
-
**36,671**
2,055
-
**-**
366
**6**
44
**-**
-
**19,143**
25,107
**25,000**
-
**300**
173
**81,120**
23,635
**56,978**
32,934
**24,142**
9,299
-
**14,727**
**-**
1,678
-
**6,979**
4,056
**-**
-
**16,394**
6,921
-
**27,006**
24,054
**5,353**
**-**
12,208
-
**685**
685
**-**
700
**2,792**
2,673
**359**
444
**3,043**
7,028
**683**
188
**1,599**
1,843
**1,103**
368
**837**
-
**275**
277
**990**
960
**25**
-
**-**
400
**3,462**
4,072
**37,506**
31,484
**19,472**
1,450
**56,978**
32,934|
|---|---|
|||
Page 4
## **Aldridge Central Community Association**
## **Bar income and expenditure account for the year ended 28th February 2022**
|Notes
**Income**
**Cost of sales**
Opening stock
Purchases
Less closing stock
**Gross profit/(loss)**
**Expenditure**
Wages and ni
Licences
Repairs
Refurbishment costs
Rent
Depreciation
**Net deficiency**|**2022**
2021
**£**
**£**
£
£
**2,538**
233
**1,106**
2,000
**3,281**
458
**4,387**
2,458
**2,000**
**-**
1,106
-
**2,387**
1,352
**151**
1,119
-
**528**
-
**180**
180
**-**
174
**13,996**
-
**-**
-
**174**
205
**14,878**
559
**14,727**
**-**
1,678
-|
|---|---|
||**4,387**
**2,000**
**-**|
||**528**
**180**
**-**
**13,996**
**-**
**174**|
|||
Page 5
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2022**
|**1. Tangible fixed assets**
**Net book value**
Brought forward
Additions
**Depreciation**
Charge for the year
**Net book value**
At 28th February 2022
**2. Bank accounts**
General account
Bar account
Savings account
**3. Unrestricted funds**
Brought forward
Surplus/(defecit) for the year
Fixed asset depreciation transfer
Closing balance
**4. Restricted funds**
Brought forward
Depreciation transfer
Transfer (committed expenditure)
Closing balance
Made up as follows:
Fixed asset fund|**Fixtures &**
**Fixtures &**
**fittings**
**fittings**
**buildings**
**office**
**£**
**£**
**2,927**
**46**
**-**
**-**|**Fixtures &**
**fittings**
**Building**
**Total**
**bar**
**extension**
**£**
**£**
**£**
**1,161**
**20,108**
**24,242**
**-**
**-**
**-**|
|---|---|---|
||**2,927**
**46**|**1,161**
**20,108**
**24,242**|
||**439**
**7**|**174**
**3,016**
**3,636**|
||**439**
**7**|**174**
**3,016**
**3,636**|
||**2,488**
**39**|**987**
**17,092**
**20,606**|
|||**2022**
2021
**£**
£
**67,086**
58,530
**13,159**
13,159
**60,414**
60,408
**140,659**
132,097
**132,359**
135,003
**16,394**
6,921
-
**3,636**
4,277
**152,389**
132,359
**24,242**
28,519
**3,636**
**-**
4,277
-
**-**
-
**20,606**
24,242
**20,606**
24,242
**20,606**
24,242|
Page 6
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2022**
|**5. Flat**
Rental income
Costs
Net Surplus
**6. Buildings maintenance**
Roof repairs
Upholstery
Decorating/handyman
Alarm maintenance
Electrical
Plumbing and heating
General maintenance|**2022**
2021
**£**
£
**8,400**
8,340
**1,421**
4,284
**6,979**
4,056
**15,508**
-
**1,440**
-
**444**
551
**410**
240
**430**
-
**325**
-
**915**
659
**19,472**
1,450|
|---|---|
## **7. Accounting policies**
## **Basis of preparation of financial statements**
The financial statements are prepared under the historical cost convention.
## **Tangible assets and depreciation**
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|Fixtures and fittings buildings|15% reducing balance basis|
|---|---|
|Fixtures and fittings office|15% reducing balance basis|
|Fixtures and fittings bar|15% reducing balance basis|
|Building extension|15% reducing balance basis|
## **Taxation**
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7
## **Aldridge Central Community Association**
## **Audit report of the accountants to the members of Aldridge Central Community Association**
## **Registered Charity Number : 522596**
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
## **Basis of audit report**
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
## **Independent examiners statement**
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2022 and of its surplus for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
6th June 2022
Page 1
## **Aldridge Central Community Association**
## **Accounting Statement for the year ended 28th February 2022**
|INCOMING RESOURCES
Income from donors
Investment income
Charitable trading income
Non charitable trading income
Other income
TOTAL INCOME
EXPENDITURE
Direct expenditure
Fund raising and publicity
Management and administration
Repairs and maintenance
TOTAL EXPENDITURE
TRANSFER BETWEEN FUNDS
NET INCOMING RESOURCES
REALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
TANGIBLE ASSETS
NET MOVEMENT IN FUNDS
FUNDS BALANCE:
BROUGHT FORWARD
CARRIED FORWARD|Restricted
Unrestricted
income
Endowment
Last
funds
funds
funds
year
£
£
£
£
**-**
**-**
**-**
-
**8,406**
**-**
**-**
8,384
**36,671**
**-**
**-**
-
**2,538**
**-**
**-**
233
**44,443**
**-**
**-**
23,591|
|---|---|
||**92,058**
**-**
**-**
32,208
**3,269**
**-**
**-**
1,911
**-**
**-**
**-**
-
**37,506**
**-**
**-**
31,484
**34,889**
**-**
**-**
5,734|
||**75,664**
**-**
**-**
39,129
**3,636**
**3,636**
**-**
**-**
-|
||**20,030**
**3,636**
**-**
**-**
6,921
-
**-**
**-**
**-**
-
**-**
**-**
**-**
-
**-**
**-**
**-**
-|
||**20,030**
**3,636**
**-**
**-**
6,921
-
**132,359**
**24,242**
**-**
163,522|
||**152,389**
**20,606**
**-**
156,601|
Page 2
## **Aldridge Central Community Association**
## **Balance sheet at 28th February 2022**
|Notes
**Fixed assets**
Tangible assets (restricted fund)
1
**Current assets**
Stock
Cash at bank
2
Cash in hand - bar
Debtors
Prepayments
**Current liabilities**
Accruals
**Net current assets**
**Total assets less current liabilities**
**Capital and reserves**
Unrestricted funds
3
Restricted funds
4|**2022**
2021
**£**
**£**
£
£
**20,606**
24,242
**2,000**
1,106
**140,659**
132,097
**450**
-
**8,691**
459
**2,147**
2,426
**153,947**
136,088
**1,558**
3,729
**1,558**
3,729
**152,389**
132,359
**172,995**
156,601
**152,389**
132,359
**20,606**
24,242
**172,995**
156,601|
|---|---|
||**153,947**|
||**1,558**|
||**1,558**|
|||
The financial statements were approved by the board on 6th June 2022 and signed on its behalf:
……………………………..
## **J Smith Chairman**
The notes on pages 6 to 7 form part of these financial statements
Page 3
## **Aldridge Central Community Association**
## **Income and expenditure account for the year ended 28th February 2022**
|Notes
**Income**
Room hire : Bar
Room hire : Other
Subscriptions
Interest received
Bar rent
WMBC lockdown grants
Insurance claim
Other grants and income
**Expenditure (see below)**
**Less : deficiency from Bar account (see page 5)**
**Add : surplus from flat**
5
**Grant received**
**Net surplus/(deficit)**
3
**Expenditure**
Wages and national insurance
Job retention scheme grants
Rates
Honorariums
Insurance
Water
Light and heat
Postage stationery and advertising
Cleaning and disposal costs
Telephone
Licences
Sundries
Accountancy
Bank charges
Professional fees
Depreciation
Buildings maintenance
6|**2022**
2021
**£**
**£**
£
£
**-**
-
**36,671**
2,055
-
**-**
366
**6**
44
**-**
-
**19,143**
25,107
**25,000**
-
**300**
173
**81,120**
23,635
**56,978**
32,934
**24,142**
9,299
-
**14,727**
**-**
1,678
-
**6,979**
4,056
**-**
-
**16,394**
6,921
-
**27,006**
24,054
**5,353**
**-**
12,208
-
**685**
685
**-**
700
**2,792**
2,673
**359**
444
**3,043**
7,028
**683**
188
**1,599**
1,843
**1,103**
368
**837**
-
**275**
277
**990**
960
**25**
-
**-**
400
**3,462**
4,072
**37,506**
31,484
**19,472**
1,450
**56,978**
32,934|
|---|---|
|||
Page 4
## **Aldridge Central Community Association**
## **Bar income and expenditure account for the year ended 28th February 2022**
|Notes
**Income**
**Cost of sales**
Opening stock
Purchases
Less closing stock
**Gross profit/(loss)**
**Expenditure**
Wages and ni
Licences
Repairs
Refurbishment costs
Rent
Depreciation
**Net deficiency**|**2022**
2021
**£**
**£**
£
£
**2,538**
233
**1,106**
2,000
**3,281**
458
**4,387**
2,458
**2,000**
**-**
1,106
-
**2,387**
1,352
**151**
1,119
-
**528**
-
**180**
180
**-**
174
**13,996**
-
**-**
-
**174**
205
**14,878**
559
**14,727**
**-**
1,678
-|
|---|---|
||**4,387**
**2,000**
**-**|
||**528**
**180**
**-**
**13,996**
**-**
**174**|
|||
Page 5
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2022**
|**1. Tangible fixed assets**
**Net book value**
Brought forward
Additions
**Depreciation**
Charge for the year
**Net book value**
At 28th February 2022
**2. Bank accounts**
General account
Bar account
Savings account
**3. Unrestricted funds**
Brought forward
Surplus/(defecit) for the year
Fixed asset depreciation transfer
Closing balance
**4. Restricted funds**
Brought forward
Depreciation transfer
Transfer (committed expenditure)
Closing balance
Made up as follows:
Fixed asset fund|**Fixtures &**
**Fixtures &**
**fittings**
**fittings**
**buildings**
**office**
**£**
**£**
**2,927**
**46**
**-**
**-**|**Fixtures &**
**fittings**
**Building**
**Total**
**bar**
**extension**
**£**
**£**
**£**
**1,161**
**20,108**
**24,242**
**-**
**-**
**-**|
|---|---|---|
||**2,927**
**46**|**1,161**
**20,108**
**24,242**|
||**439**
**7**|**174**
**3,016**
**3,636**|
||**439**
**7**|**174**
**3,016**
**3,636**|
||**2,488**
**39**|**987**
**17,092**
**20,606**|
|||**2022**
2021
**£**
£
**67,086**
58,530
**13,159**
13,159
**60,414**
60,408
**140,659**
132,097
**132,359**
135,003
**16,394**
6,921
-
**3,636**
4,277
**152,389**
132,359
**24,242**
28,519
**3,636**
**-**
4,277
-
**-**
-
**20,606**
24,242
**20,606**
24,242
**20,606**
24,242|
Page 6
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2022**
|**5. Flat**
Rental income
Costs
Net Surplus
**6. Buildings maintenance**
Roof repairs
Upholstery
Decorating/handyman
Alarm maintenance
Electrical
Plumbing and heating
General maintenance|**2022**
2021
**£**
£
**8,400**
8,340
**1,421**
4,284
**6,979**
4,056
**15,508**
-
**1,440**
-
**444**
551
**410**
240
**430**
-
**325**
-
**915**
659
**19,472**
1,450|
|---|---|
## **7. Accounting policies**
## **Basis of preparation of financial statements**
The financial statements are prepared under the historical cost convention.
## **Tangible assets and depreciation**
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|Fixtures and fittings buildings|15% reducing balance basis|
|---|---|
|Fixtures and fittings office|15% reducing balance basis|
|Fixtures and fittings bar|15% reducing balance basis|
|Building extension|15% reducing balance basis|
## **Taxation**
No provision for tax has been made on the basis that the charity is not liable to tax.
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