ALDRIDGE CENTRAL COMMUNITY CENTRE
ANNUAL GENERAL MEETING
ANNUAL REPORT – 15 October 2021
Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM.
A quick introduction of the top table
OUR ACCOUNTANT, PAUL WILCOX, PRESIDENT, ANDREW FAIREY, MYSELF JUNE SMITH AND TO MY LEFT TONY BAKER CAREY
Can I start by explaining that I am standing here due to the fact that Mrs Ash, our longstanding chair, has had some health issues and early in the year asked me to step up as acting Chair.
As you are all aware, Mrs Ash and her husband supported the community centre from the beginning in one way or another and in these later years she has taken the helm and run the centre giving her ‘all’ which is an amazing achievement, however Mrs Ash stepping back has left me to pick up the pieces and I am currently finding my way around the centre in a completely different way!!!
Can we put our hands together for Mrs Ash we will be organising an event to show our appreciation in the near future.
As most of you are aware, due to the coronavirus causing a national lockdown for the greater part of 2020/21, and the Trustees, Council Members and staff being self isolating, protecting family members or furloughed, we were unable to call an AGM. Therefore, I am covering the items which occurred during the period 2019/20.
The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body.
To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees.
These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas.
We employ two cleaners, one lady 12hrs and one man 14hrs and one lady administrator/secretary 20hrs.per week who liaises with both Chair and Trustees. ……..
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A large section of the building’s roof has been refurbished in the period 2019/20 which leaves just the Hall roof left to replace.
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We progressed an insurance claim following a leak which started from an aged coupling on a tap in the ladies toilets. Vast amounts of water flooded the toilets, lobby and lounge area causing the lounge floor to be resurfaced.
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Initial interest has been registered with Walsall Metropolitan Borough Council for A.C.C.A. to take over and refurbish the Pavillion building to the rear of the Community Centre. Architects have drawn up basic plans at this stage and further discussions will need to take place with quotations being sourced.
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We would like to thank W.M.B.C. who provided us with a Grant to enable us to refurbish our Disabled Toilet, introduce electric opening to our front doors and update our kiosk facility.
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As our first flat tenant has now moved out, the Centre Flat has undergone a small update to enable us to put the accommodation back on the market. During this process we have also changed Letting Agents as our original Agent has pulled out of the Letting market. That concludes my report for 19/20.
My Chairmans report for 20/21 is very brief. Although we constantly tried on several occasions to return to normality the coronavirus prevented us from doing so.
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We managed to retain our staff and reclaimed staff furlough payments from HMRC making their payments up to 100%, and will continue to do so until they can return to their full hours.
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Some cosmetic updates in the circulating lounge and lobby have been undertaken and it is hoped this update programme will continue in the coming year.
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We have been successful in obtaining several Grants from the Council to boost our bank balance which has been very much appreciated.
Date of next AGM to be advised but all being well it will return to its normal slot in May 2022.
Aldridge Central Community Association
Audit report of the accountants to the members of Aldridge Central Community Association
Registered Charity Number : 522596
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
Respective responsibilities of trustees and examiner
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
Basis of audit report
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
Independent examiners statement
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2021 and of its deficit for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
9th August 2021
Page 1
Aldridge Central Community Association
Accounting Statement for the year ended 28th February 2021
| INCOMING RESOURCES Income from donors Investment income Charitable trading income Non charitable trading income Other income TOTAL INCOME EXPENDITURE Direct expenditure Fund raising and publicity Management and administration Repairs and maintenance TOTAL EXPENDITURE TRANSFER BETWEEN FUNDS NET INCOMING RESOURCES REALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON INVESTMENT ASSETS UNREALISED GAINS ON TANGIBLE ASSETS NET MOVEMENT IN FUNDS FUNDS BALANCE: BROUGHT FORWARD CARRIED FORWARD |
Restricted Unrestricted income Endowment Last funds funds funds year £ £ £ £ - - - - 8,384 - - 5,672 - - - 59,384 233 - - 7,204 23,591 - - 3,955 |
|---|---|
| 32,208 - - 76,215 1,911 - - 5,840 - - - - 31,484 - - 48,601 5,734 - - 13,637 |
|
| 39,129 - - 68,078 4,277 4,277 - - - |
|
| 2,644 - 4,277 - - 8,137 - - - - - - - - - - - - |
|
| 2,644 - 4,277 - - 8,137 135,003 28,519 - 155,385 |
|
| 132,359 24,242 - 163,522 |
Page 2
Aldridge Central Community Association
Balance sheet at 28th February 2021
| Notes Fixed assets Tangible assets (restricted fund) 1 Current assets Stock Cash at bank 2 Cash in hand - bar Debtors Prepayments Current liabilities Accruals Net current assets Total assets less current liabilities Capital and reserves Unrestricted funds 3 Restricted funds 4 |
2021 2020 £ £ £ £ 24,242 28,519 1,106 2,000 132,097 124,912 - 500 459 13,053 2,426 3,364 136,088 143,829 3,729 8,826 3,729 8,826 132,359 135,003 156,601 163,522 132,359 135,003 24,242 28,519 156,601 163,522 |
|---|---|
| 136,088 | |
| 3,729 | |
| 3,729 | |
The financial statements were approved by the board on 9th August 2021 and signed on its behalf:
……………………………..
J Smith Chairman
The notes on pages 6 to 7 form part of these financial statements
Page 3
Aldridge Central Community Association
Income and expenditure account for the year ended 28th February 2021
| Notes Income Room hire : Bar Room hire : Other Subscriptions Interest received Bar rent WMBC lockdown grants Steps classes and others Expenditure (see below) Less : deficiency from Bar account (see page 5) Add : surplus from flat 5 Grant received Net (deficit)/surplus 3 Expenditure Wages and national insurance Job retention scheme grants Rates Honorariums Insurance Water Light and heat Postage stationery and advertising Cleaning and disposal costs Telephone Licences Sundries Accountancy Coffee machine costs Professional fees Depreciation Buildings maintenance 6 |
2021 2020 £ £ £ £ - 3,512 2,055 - 55,872 366 462 44 112 - 2,000 25,107 - 173 493 23,635 62,451 32,934 58,658 9,299 - 3,793 1,678 - 636 - 4,056 1,980 - 3,000 6,921 - 8,137 24,054 24,387 12,208 - - 685 674 700 700 2,673 2,475 444 960 7,028 8,734 188 673 1,843 1,474 368 595 - 600 277 279 960 942 - 416 400 900 4,072 4,792 31,484 48,601 1,450 10,057 32,934 58,658 |
|---|---|
Page 4
Aldridge Central Community Association
Bar income and expenditure account for the year ended 28th February 2021
| Notes Income Cost of sales Opening stock Purchases Less closing stock Gross (loss)/profit Expenditure Wages and ni Licences Repairs Cleaning Rent Depreciation Net deficiency |
2021 2020 £ £ £ £ 233 7,204 2,000 1,900 458 4,257 2,458 6,157 1,106 - 2,000 - 1,352 4,157 1,119 - 3,047 - 1,162 180 180 174 - - 100 - 2,000 205 241 559 3,683 1,678 - 636 - |
|---|---|
| 2,458 1,106 - |
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| - 180 174 - - 205 |
|
Page 5
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2021
| 1. Tangible fixed assets Net book value Brought forward Additions Depreciation Charge for the year Net book value At 28th February 2021 2. Bank accounts General account Bar account Savings account 3. Unrestricted funds Brought forward (Defecit)/Surplus for the year Fixed asset/depreciation transfer Closing balance 4. Restricted funds Brought forward Depreciation transfer Transfer (committed expenditure) Closing balance Made up as follows: Fixed asset fund |
Fixtures & Fixtures & fittings fittings buildings office £ £ 3,443 54 - - |
Fixtures & fittings Building Total bar extension £ £ £ 1,366 23,656 28,519 - - - |
|---|---|---|
| 3,443 54 |
1,366 23,656 28,519 |
|
| 516 8 |
205 3,548 4,277 |
|
| 516 8 |
205 3,548 4,277 |
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| 2,927 46 |
1,161 20,108 24,242 |
|
| 2021 2020 £ £ 58,530 55,182 13,159 13,064 60,408 56,666 132,097 124,912 135,003 121,833 6,921 - 8,137 4,277 5,033 132,359 135,003 28,519 33,552 4,277 - 5,033 - - - 24,242 28,519 24,242 28,519 24,242 28,519 |
Page 6
Aldridge Central Community Association
Notes to the accounts for the year ended 28th February 2021
| 5. Flat Rental income Costs Net Surplus 6. Buildings maintenance Decorating/handyman Alarm maintenance Roof repairs Kitchen refurbishment Defibrillator General maintenance |
2021 2020 £ £ 8,340 5,560 4,284 3,580 4,056 1,980 551 1,335 240 365 - 2,880 - 2,234 - 938 659 2,305 1,450 10,057 |
|---|---|
7. Accounting policies
Basis of preparation of financial statements
The financial statements are prepared under the historical cost convention.
Tangible assets and depreciation
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
| Fixtures and fittings buildings | 15% reducing balance basis |
|---|---|
| Fixtures and fittings office | 15% reducing balance basis |
| Fixtures and fittings bar | 15% reducing balance basis |
| Building extension | 15% reducing balance basis |
Taxation
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7
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