## **ALDRIDGE CENTRAL COMMUNITY CENTRE**
## **ANNUAL GENERAL MEETING**
## **ANNUAL REPORT – 15 October 2021**
Good evening, thank you for coming and I welcome you to the Aldridge Community Centre AGM.
A quick introduction of the top table
OUR ACCOUNTANT, PAUL WILCOX, PRESIDENT, ANDREW FAIREY, MYSELF JUNE SMITH AND TO MY LEFT TONY BAKER CAREY
Can I start by explaining that I am standing here due to the fact that Mrs Ash, our longstanding chair, has had some health issues and early in the year asked me to step up as acting Chair.
As you are all aware, Mrs Ash and her husband supported the community centre from the beginning in one way or another and in these later years she has taken the helm and run the centre giving her ‘all’ which is an amazing achievement, however Mrs Ash stepping back has left me to pick up the pieces and I am currently finding my way around the centre in a completely different way!!!
Can we put our hands together for Mrs Ash we will be organising an event to show our appreciation in the near future.
As most of you are aware, due to the coronavirus causing a national lockdown for the greater part of 2020/21, and the Trustees, Council Members and staff being self isolating, protecting family members or furloughed, we were unable to call an AGM. Therefore, I am covering the items which occurred during the period 2019/20.
The Association is governed by its Constitution, formed in 1964, amended in 1973 and 1982. We are a totally self-funded voluntary body.
To comply with Act of Parliament (Charities Act 2003) the governing body of the Association to deal with day to day matters must be Managing Trustees.
These can be elected from Members of the Association, or Members of the Public from Aldridge and surrounding areas.
We employ two cleaners, one lady 12hrs and one man 14hrs and one lady administrator/secretary 20hrs.per week who liaises with both Chair and Trustees. ……..
1. A large section of the building’s roof has been refurbished in the period 2019/20 which leaves just the Hall roof left to replace.
2. We progressed an insurance claim following a leak which started from an aged coupling on a tap in the ladies toilets. Vast amounts of water flooded the toilets, lobby and lounge area causing the lounge floor to be resurfaced.
3. Initial interest has been registered with Walsall Metropolitan Borough Council for A.C.C.A. to take over and refurbish the Pavillion building to the rear of the Community Centre. Architects have drawn up basic plans at this stage and further discussions will need to take place with quotations being sourced.
4. We would like to thank W.M.B.C. who provided us with a Grant to enable us to refurbish our Disabled Toilet, introduce electric opening to our front doors and update our kiosk facility.
5. As our first flat tenant has now moved out, the Centre Flat has undergone a small update to enable us to put the accommodation back on the market. During this process we have also changed Letting Agents as our original Agent has pulled out of the Letting market. That concludes my report for 19/20.
My Chairmans report for 20/21 is very brief. Although we constantly tried on several occasions to return to normality the coronavirus prevented us from doing so.
1. We managed to retain our staff and reclaimed staff furlough payments from HMRC making their payments up to 100%, and will continue to do so until they can return to their full hours.
2. Some cosmetic updates in the circulating lounge and lobby have been undertaken and it is hoped this update programme will continue in the coming year.
3. We have been successful in obtaining several Grants from the Council to boost our bank balance which has been very much appreciated.
Date of next AGM to be advised but all being well it will return to its normal slot in May 2022.
## **Aldridge Central Community Association**
## **Audit report of the accountants to the members of Aldridge Central Community Association**
## **Registered Charity Number : 522596**
We have prepared the financial statements on pages 2 to 7 which have been prepared in accordance with the Financial Reporting Standards for Smaller Entities, under historical cost convention and the accounting policies set out on page 7.
## **Respective responsibilities of trustees and examiner**
As the charity's trustees you are responsible for the preparation of the financial statements; you consider that the audit is required as stated in the associations constitution. It is my responsibility to report my findings to the members.
## **Basis of audit report**
My audit was carried out in accordance with the general directions given by the Charity Commissioners and auditing standards issued by the Auditing Practises Board. An audit includes an examination on a test basis of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters.
I planned and performed my audit so as to obtain all the information and explanations necessary in order to provide us with sufficient evidence to give reasonable assuranvce that the financial statements are free from material misstatements, whether caused by fraud or other irregularity or error.
## **Independent examiners statement**
In connection with my audit, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:
1) to keep accounting records in accordance with S41 of the Act, and
2) to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act:
have not been met.
In my opinion the financial statements give a true and fair view of the state of the associations affairs at 28th February 2021 and of its deficit for the year then ended.
Paul Anthony Wilcox Accountants Limited Chartered Certified Accountants The Barn Common Farm Luton Road Chalton LU4 9UH
9th August 2021
Page 1
## **Aldridge Central Community Association**
## **Accounting Statement for the year ended 28th February 2021**
|INCOMING RESOURCES
Income from donors
Investment income
Charitable trading income
Non charitable trading income
Other income
TOTAL INCOME
EXPENDITURE
Direct expenditure
Fund raising and publicity
Management and administration
Repairs and maintenance
TOTAL EXPENDITURE
TRANSFER BETWEEN FUNDS
NET INCOMING RESOURCES
REALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
INVESTMENT ASSETS
UNREALISED GAINS ON
TANGIBLE ASSETS
NET MOVEMENT IN FUNDS
FUNDS BALANCE:
BROUGHT FORWARD
CARRIED FORWARD|Restricted
Unrestricted
income
Endowment
Last
funds
funds
funds
year
£
£
£
£
**-**
**-**
**-**
-
**8,384**
**-**
**-**
5,672
**-**
**-**
**-**
59,384
**233**
**-**
**-**
7,204
**23,591**
**-**
**-**
3,955|
|---|---|
||**32,208**
**-**
**-**
76,215
**1,911**
**-**
**-**
5,840
**-**
**-**
**-**
-
**31,484**
**-**
**-**
48,601
**5,734**
**-**
**-**
13,637|
||**39,129**
**-**
**-**
68,078
**4,277**
**4,277**
**-**
**-**
-|
||**2,644**
**-**
**4,277**
**-**
**-**
8,137
**-**
**-**
**-**
-
**-**
**-**
**-**
-
**-**
**-**
**-**
-|
||**2,644**
**-**
**4,277**
**-**
**-**
8,137
**135,003**
**28,519**
**-**
155,385|
||**132,359**
**24,242**
**-**
163,522|
Page 2
## **Aldridge Central Community Association**
## **Balance sheet at 28th February 2021**
|Notes
**Fixed assets**
Tangible assets (restricted fund)
1
**Current assets**
Stock
Cash at bank
2
Cash in hand - bar
Debtors
Prepayments
**Current liabilities**
Accruals
**Net current assets**
**Total assets less current liabilities**
**Capital and reserves**
Unrestricted funds
3
Restricted funds
4|**2021**
2020
**£**
**£**
£
£
**24,242**
28,519
**1,106**
2,000
**132,097**
124,912
**-**
500
**459**
13,053
**2,426**
3,364
**136,088**
143,829
**3,729**
8,826
**3,729**
8,826
**132,359**
135,003
**156,601**
163,522
**132,359**
135,003
**24,242**
28,519
**156,601**
163,522|
|---|---|
||**136,088**|
||**3,729**|
||**3,729**|
|||
The financial statements were approved by the board on 9th August 2021 and signed on its behalf:
……………………………..
## **J Smith Chairman**
The notes on pages 6 to 7 form part of these financial statements
Page 3
## **Aldridge Central Community Association**
## **Income and expenditure account for the year ended 28th February 2021**
|Notes
**Income**
Room hire : Bar
Room hire : Other
Subscriptions
Interest received
Bar rent
WMBC lockdown grants
Steps classes and others
**Expenditure (see below)**
**Less : deficiency from Bar account (see page 5)**
**Add : surplus from flat**
5
**Grant received**
**Net (deficit)/surplus**
3
**Expenditure**
Wages and national insurance
Job retention scheme grants
Rates
Honorariums
Insurance
Water
Light and heat
Postage stationery and advertising
Cleaning and disposal costs
Telephone
Licences
Sundries
Accountancy
Coffee machine costs
Professional fees
Depreciation
Buildings maintenance
6|**2021**
2020
**£**
**£**
£
£
**-**
3,512
**2,055**
**-**
55,872
**366**
462
**44**
112
**-**
2,000
**25,107**
-
**173**
493
**23,635**
62,451
**32,934**
58,658
**9,299**
**-**
3,793
**1,678**
**-**
636
-
**4,056**
1,980
**-**
3,000
**6,921**
**-**
8,137
**24,054**
24,387
**12,208**
**-**
-
**685**
674
**700**
700
**2,673**
2,475
**444**
960
**7,028**
8,734
**188**
673
**1,843**
1,474
**368**
595
**-**
600
**277**
279
**960**
942
**-**
416
**400**
900
**4,072**
4,792
**31,484**
48,601
**1,450**
10,057
**32,934**
58,658|
|---|---|
|||
Page 4
## **Aldridge Central Community Association**
## **Bar income and expenditure account for the year ended 28th February 2021**
|Notes
**Income**
**Cost of sales**
Opening stock
Purchases
Less closing stock
**Gross (loss)/profit**
**Expenditure**
Wages and ni
Licences
Repairs
Cleaning
Rent
Depreciation
**Net deficiency**|**2021**
2020
**£**
**£**
£
£
**233**
7,204
**2,000**
1,900
**458**
4,257
**2,458**
6,157
**1,106**
**-**
2,000
-
**1,352**
4,157
**1,119**
**-**
3,047
**-**
1,162
**180**
180
**174**
-
**-**
100
**-**
2,000
**205**
241
**559**
3,683
**1,678**
**-**
636
-|
|---|---|
||**2,458**
**1,106**
**-**|
||**-**
**180**
**174**
**-**
**-**
**205**|
|||
Page 5
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2021**
|**1. Tangible fixed assets**
**Net book value**
Brought forward
Additions
**Depreciation**
Charge for the year
**Net book value**
At 28th February 2021
**2. Bank accounts**
General account
Bar account
Savings account
**3. Unrestricted funds**
Brought forward
(Defecit)/Surplus for the year
Fixed asset/depreciation transfer
Closing balance
**4. Restricted funds**
Brought forward
Depreciation transfer
Transfer (committed expenditure)
Closing balance
Made up as follows:
Fixed asset fund|**Fixtures &**
**Fixtures &**
**fittings**
**fittings**
**buildings**
**office**
**£**
**£**
**3,443**
**54**
**-**
**-**|**Fixtures &**
**fittings**
**Building**
**Total**
**bar**
**extension**
**£**
**£**
**£**
**1,366**
**23,656**
**28,519**
**-**
**-**
**-**|
|---|---|---|
||**3,443**
**54**|**1,366**
**23,656**
**28,519**|
||**516**
**8**|**205**
**3,548**
**4,277**|
||**516**
**8**|**205**
**3,548**
**4,277**|
||**2,927**
**46**|**1,161**
**20,108**
**24,242**|
|||**2021**
2020
**£**
£
**58,530**
55,182
**13,159**
13,064
**60,408**
56,666
**132,097**
124,912
**135,003**
121,833
**6,921**
**-**
8,137
**4,277**
5,033
**132,359**
135,003
**28,519**
33,552
**4,277**
**-**
5,033
-
**-**
-
**24,242**
28,519
**24,242**
28,519
**24,242**
28,519|
Page 6
## **Aldridge Central Community Association**
## **Notes to the accounts for the year ended 28th February 2021**
|**5. Flat**
Rental income
Costs
Net Surplus
**6. Buildings maintenance**
Decorating/handyman
Alarm maintenance
Roof repairs
Kitchen refurbishment
Defibrillator
General maintenance|**2021**
2020
**£**
£
**8,340**
5,560
**4,284**
3,580
**4,056**
1,980
**551**
1,335
**240**
365
**-**
2,880
**-**
2,234
**-**
938
**659**
2,305
**1,450**
10,057|
|---|---|
## **7. Accounting policies**
## **Basis of preparation of financial statements**
The financial statements are prepared under the historical cost convention.
## **Tangible assets and depreciation**
Tangible assets are stated at cost less depreciation.
Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
|Fixtures and fittings buildings|15% reducing balance basis|
|---|---|
|Fixtures and fittings office|15% reducing balance basis|
|Fixtures and fittings bar|15% reducing balance basis|
|Building extension|15% reducing balance basis|
## **Taxation**
No provision for tax has been made on the basis that the charity is not liable to tax.
Page 7
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