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2025-10-31-accounts

Hope Village Hall

Trustees' Annual Report for 2025

27th May 2026

Under Charity Commission guidance, it is a requirement that the following declarations must appear in the Annual Reports of all charities :

This Trustees' Annual Report is of:

Charity name: Hope Village Hall ( HVH) Charity No.:

Address:

Trustees: 522531

Hope, Minsterley, SY50JB

The Trustees who served during the year to date were : Debbie Davies (Bookings Secretary)

Mal Fellows

Sarah Gilder (Treasurer)

Joyce Graves (Secretary)

Debbie Oates ( Chair)

Barry Peabody

Annabel Stacey Anne Williams

Sara Young

In accordance with the HVH Governing Document, Worthen with Shelve Parish Council (WwSPC) is entitled to appoint a trustee of the HVH charity . In 2025. Annabel Stacey resigned as a Parish Councillor and was no longer the WwSPC appointee to HVH . Her appointment was taken by Mal Fellows, a Parish Councillor and local resident and his appointment was confirmed at the HVH General Meeting , held on 9th July 2025. Annabel Stacey remains as a Trustee of HVH .

From the many other local organisations that had been entitled to appoint a trustee at the formation of the charity in 1951, only the Parochial Church Council still exists but has chosen not to take up their entitlement for many years .

Governing Document:

The HVH Governing Document, i.e. the legal document that

created the charity and states how it should be run, is encompassed as its 'Trust Deed' in the First Schedule to an Ecclesiastical Lease, dated 5th October 1951, whereby HVH first ' took control of its land . Therein, the Purpose of the Charity ' is described as for the:

Hope Village Hall, Hope , Minsterley, Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531

Page 1 of 7

physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms , library , lectures, classes, recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Ecclesiastical Parish of Hope and its immediate vicinity without distinction of sex or of political ' religious or other opinions .

Financial Reserves:

HVH maintains and conforms to a formal Financial Reserves Policy, and holds these reserves for the specific purposes of:

ensuring continuity of services in the event of unexpected income shortfalls;

providing for emergency or unforeseen expenditure (e.g., urgent building repairs); supporting future development and improvement projects; and

maintaining stability and confidence among beneficiaries, volunteers, and funders .

The type of reserves held are:

Unrestricted funds:

This is money that is freely available to be spent on the charity's purposes . The Trustees have agreed to hold reserves equivalent to 8 months of the Hall's average annual operating costs , currently estimated at £ 14,500 , at a minimum level of £10,000, to cover essential running costs in case of emergency .

Designated reserves:

This is an amount set aside by the Trustees for specific purposes (e.g. planned major projects, equipment upgrades etc) . As of the end of the HVH Financial Year (31.10.2025), these funds amounted to some £19,000, the majority of which may be required in the next financial year for the completion of drainage works (described elsewhere, under ' Drainage ' ) and the attendant costs (legal/ filing etc) .

Restricted funds:

This is money given for a specific purpose (e.g., grants/donations earmarked for a project) that cannot be used elsewhere . Currently, there is a single amount of £ 7,000 received as a - grant from The Rowlands Trust, a small Herefordshire based trust, for the next phase of drainage works.

These reserves, are kept in a separate, easily accessible bank account held on a low-risk, capital protective, investment strategy . The exact level of reserves will be reviewed annually in light of

financial forecasts, risks, and planned activities .

Charity Commission guidance:

The HVH Trustees are cognisant of, and have complied with, their legal obligations under the Charities (Accounts and Reports) Regulations 2008 , to produce annual accounts and , under section 4 of the Charities Act 2006, they are aware of and 'have regard' to the Commission's public benefit guidance 'when exercising any powers or duties to which the guidance ' is relevant . The Trustees have and will take such guidance into account when making a decision to which the ' public benefit ' guidance is relevant . The Trustees feel that everything done by and for the charity has a strong public benefit at its core and that we are also able to show our regard to the Commission's requirement by following the wording of our Governing Document and by the very manner in which Hope Village Hall is operated, as a benefit to everyone in our community .

Hope Village Hall , Hope , Minsterley , Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531

Page 2 of 7

The following are not legally required declarations, but HVH will record them on each Annual Report :

Risk Assessments:

For the safety of volunteers and all who use or attend the hall, HVH's daily operations are guided by a number of general risk assessments, namely , Health and Safety; Fire Safety, and the

Control of Substances Hazardous to Health Regulations ' (COSHH); but the charity also has several event-specific' risk assessments, of which volunteers must be aware when they are in attendance for those times . Hirers of the hall are advised of the general risk assessments and are suggested to conduct their own when putting on events .

Each of these HVH assessments was drawn up to cover a specific aspect of the Hall's operation and was compiled following a very careful examination of its needs and in consultation with the Trustees , in order to protect the volunteers, patrons and casual visitors. All risk assessments are dated and posted on the 'Public Documents' page of the HVH website [Public Documents - Hope Village Hall]. These assessments are considered to be more than adequate for the needs of HVH, its patrons and casual visitors and, as such, changes/amendments will now only be made if circumstances dictate.

Policies:

For the protection of the hall, its users and its financial well-being, HVH operates a number of formal written policies, namely those for Health & Safety, Safeguarding; and Financial Reserves .

As with Risk Assessments, these Policies were drawn up with great care to cover the needs of HVH and for all of those who might use the Hall, and for the foreseeable future. They are also dated and available on the ' Public Documents' page of the

hall's website and will only be changed /amended should circumstances dictate a need.

Activities at HVH though the past year:

The Trustees consider this to be the most important section of their Annual Report because it clearly displays the extent to which the hall is used and there could be no better way of showing how HVH operates for the 'public benefit ' , which is a requirement of the Charity Commission .

Some of these activities were organised by HVH volunteers and others by external organisations , and hosted at HVH :

The Hope Show was held on 6th September and, once again, put on a great display of local talent across a wide range of exhibits, in 48 classes, and particular congratulations go to all of those who did achieve success. Although the numbers were down a little on last year's record entries, and this was especially so in the children's classes, as always, the standard was outstanding and it is a real pleasure to showcase the creativity and talent of our wider community .

Apple Day was held on Saturday 4th October and, despite - the atrocious gale force weather we managed to attract many people to bring their harvest to HVH. Because of the good weather earlier in the year, everyone seemed to have a bumper crop so we were kept busy all day, in accepting ,

weighing, scratting and pressing apples for those who wanted to take away their own juice and this is apart from those who brought theirs as donations or to achieve a return in bottled product. This year we took over 700Kg of apples for professional processing and bottling and this stock is now available

Hope Village Hall, Hope , Minsterley , Shropshire , SY5 0JB Administered by its Trustees

Charity No: 522531

Page 3 of 7

for purchase at HVH . Despite the hard work, this is always an enjoyable day for the volunteers and providers and is a very good opportunity to showcase HVH's scope and a means to generate funds .

Table Tennis is a weekly event and open to all . We have participants aged from 8 to 82 and with 2 tables everyone can be occupied in playing for much of the 21⁄2 hours we are open on Thursday evenings, although there is also a strong social aspect to discuss the game, or perhaps light heartedly just ' ' putting the world to right , over the provided refreshments. At just £2 per head it is affordable for all.

2025 saw a refresh of the Hope Village Hall website and the creation of a new Village Hall logo addressing previous accessibility issues and making us much easier to find both in terms of location and visibility on the internet . The website is regularly updated with details of new events and complements the Hope newsletter in reaching the wider rural

community. Although there was much input to the process, particular thanks must go to Georgia Davies and Sarah Gilder who collaborated to upgrade the user experience on this valuable resource .

Despite losing the outreach Post Office service earlier in the year, the weekly Community Café continues to go from strength to strength. A welcoming social hub, the Café creates a space for people to meet, chat and have an affordable, nutritious meal whilst providing a regular income to support the running of the Village Hall. The role of the Café in reducing social isolation in a rural community cannot be underestimated and owes much of its success to the commitment of willing volunteers to keep the facility open on a weekly basis .

Hope Village Hall is home to a range for fitness classes with ' for '. Accessible to all and with no something everyone expensive gym membership required . Pilates classes have increased from one to two classes per week in response to demand (Mondays and Wednesdays). The weekly Tai Chi class has also proved very popular (Friday). A recent addition has been the Barre fitness class which has attracted a lot of interest on a Thursday evening .

Hope Village Hall also plays host to many charitable events throughout the year including fund raising Coffee mornings and Bingo nights. There have been innumerable hirings for birthday parties, funeral teas, church events and many others. On Christmas Day, developers of the former Hope School booked

the hall for a mass family gathering .

Hope Village Hall is represented in the local Village Hall Quiz league and proudly takes its turn in hosting the event during the season showcasing our warm hospitality and capacity to host larger events - not to mention our cakes!

The loss of the Wednesday outreach Post Office service from Pontesbury at the beginning of the year was a great, and unexpected, blow, but Hope Village Hall now hosts a mobile Post Office van in the car park on a Thursday morning . Although it would be better if more use was made of the service , we understand that the visit generates the highest number of transactions of any venue on the van's route and has made it economically viable for the provider . But we must not be ' complacent: the old maxim of, use it or lose it' could not be more apt, so we would encourage anyone requiring post office services to make use of it.

The Hope an Bentlawnt Local History Section falls under the auspices of the village hall and is managed by a Trustee , but because of time constraints emphasis can now only be given to material that is brought to the section's attention and is held as a central repository, rather than active research being undertaken . Nevertheless, there is a great deal of local information held and where appropriate, and

Hope Village Hall, Hope , Minsterley , Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531

Page 4 of 7

with due regard to data protection, is used for publication to the community. Quite often, this information comes from families undertaking genealogy research and seeking information of the local area and of their ancestor(s) and often this will entail a visit to the churchyard of Holy Trinty Church to identify resting places . The Section was very pleased when, as part of the volunteering aspect of her Duke of Edinburgh Award Scheme, a local teenager came forward to offer assistance in the important job of recording and indexing, and she has made a marvellous job of the task .

Other matters

Drainage:

This has been a much longer and more convoluted matter than was ever envisaged when the need for change first came to our attention in 2020. At that time, the proposed developer of the former Hope School site commissioned a CCTV survey of all existing pipework, which, quite unnecessarily but fortuitously as it turned out, also included that of the HVH foul-water drainage system. The survey revealed some significant problems with that system on our land and, after some research , it was revealed that the existing discharge system, via a septic tank and a soakaway

on the former school land, no longer provided legal compliance with the Environment Agency's, 'General Binding ' Rules . There was no choice other than to provide a remedy .

It was the intention that this matter would be resolved in conjunction with the developer's own work but that fell behind when the initial

developer abandoned the site. A second developer is now in the process of building on the former school land and with their agreement a new HVH sewage treatment plant has been installed, to take the place of the old soakaway, and the HVH system is now operating legally and with the approval of Shropshire Council's Building Control department . Although the system is working, there is more infrastructure to be replaced in the coming months on HVH land.

All of this has come at significant cost to HVH . Whilst the final amount is still unknown, the latest estimate of all costs is in the region of £34,000 . It is worthy of note that although we have been able to secure grants, specifically for this project, the task of raising the necessary funds would have been made extraordinarily difficult if it had not been for the central government Covid Hospitality Grants we were fortunate to have received in 2020/21.

Deed of Easement :

HVH's drainage 'infrastructure has crossed the former school land since we occupied our site in 1951, but there was never a legal process established to permit this nor for its access/maintenance . In December 2025 , a perpetual Deed of Easement was drawn up with the new developers of the former school land so that formal, legal, access can now be achieved .

Grants:

Searching for grants to mitigate the cost of the drainage work seems a never-ending task. In 2025, two significant grants were

successfully applied for:

£5,000 from Worthen with Shelve Parish Council; and

£7,000 from The Rowlands Trust, a small Herefordshire - based

For each of these, HVH is very grateful, but further applications will be made in the hope of covering the entire cost of the drainage works and attendant costs .

Hope Village Hall , Hope, Minsterley , Shropshire , SY5 0JB Administered by its Trustees Charity No: 522531

Page 5 of 7

Land Registry:

HVH purchased the Freehold of its land in 1983 but, for a reason that is not known, no application was ever made for a ' First Registration' of the land at Land Registry, even though this is a recommendation of the Charity Commission and ACRE (Action with Communities in Rural England) . It was the intention of the first developer of the former school land to provide part of that land to HVH and when the total area was known HVH planned to make its initial filing at Land Registry. The second developer was under no obligation to honour that original offer of land so, in December 2025, HVH made a filing at Land Registry, covering just the land that has been owned since 1983.

Legal costs :

Because of complications in the Land Registry filing process and

in drawing up the Deed of Easement, the legal costs have escalated and may now be in the region of £4,000 .

Charity Commission submissions:

Because the Hall's gross annual income ordinarily falls well below the £25,000 threshold , above which the Charity Commission requires additional scrutiny, HVH is usually only required to provide an Annual Return and a copy of the Annual Accounts. This year, and solely because of the 2 significant grants received, our gross income exceeded that £25,000 threshold and HVH is required also to provide the Charity Commission with a copy of our Trustees' Annual Report and an independent examiner's report of those Accounts. The CC advises that this independent report is a 'light touch ' scrutiny involving the examiner checking for specific matters only and does not involve forming an opinion as to whether the ' ' accounts are true and fair . Its purpose is to give the charity's trustees, supporters, beneficiaries and the wider public, some independent assurance that the charity's money has been properly accounted for and accounting records kept .

Accordingly , at a General Meeting of Trustees, held on 18th March 2026, it was unanimously resolved to appoint Cerys Thomas, a former Mayor of Montgomery, as our Independent Examiner of the 2025 accounts. Currently , Ms Thomas is a trustee of Flintshire CAB but has been scrutinising charity accounts for many years, originally as part of quality checks as a grant funder, including for the National Lottery, Welsh Government grant schemes and a large grant making

trust . This work included small community groups through to large national charities, and accounts in a range of formats. Cerys does not hold an accountancy qualification, but the Charity Commission guidance makes clear that this is not essential at our level of income.

On 30th March 2026 , Ms Thomas completed her examination and provided HVH with her report, which confirmed that:

' ....... no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material effect:

The accounting records were not kept in accordance with Section 130 of the Charities Act ; or The accounts did not accord with the accounting records; or

The accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities ( Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ' true and fair' view which is not a matter considered as part of an independent examination .

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached'

Hope Village Hall, Hope , Minsterley , Shropshire , SY5 0JB

Administered by its Trustees Charity No: 522531 Page 6 of 7

Although not a required part of her report , Ms Thomas' provided additional information to the Trustees and commented that payments should be handled by more than one person (i.e. one to authorise, and a different person to make the payment) in line with financial management best practice [see: https://www.gov.uk/government/publications/internal-financia - - - - l-controls-for-charitiescc8/internal financial controls for charities (Para 2.7 ) ] and further recommended that , ideally , the Trustees would nominate two people, in addition to the treasurer, either of whom can authorise payments .

Both of these Ms Thomas' recommendations were adopted by the Trustees at the HVH General Meeting in May 2026.

Summary

Although the drainage project has made a significant dent in the Hall's financial situation and brought about a loss on the year's accounts, that loss amounted to only £470, which we believe is very good in the circumstances. On a positive note about our finances, special mention must be made of the Community Café , held each Wednesday, which provides the community service , so well described above, but also generates a significant level of income for the Hall and it is a tribute to all of the tireless effort of those engaged in its operation .

It has been another very good year for Hope Village Hall in the

many activities we are able to offer and for our general service to the community. As ever, we have been able to provide a wide range of activities for all members of our community and, whilst none of this would be possible without the commitment and dedication of our Trustees, who volunteer their time at the many functions held throughout the year and in the day-to-day running of the hall, our sincere thanks must be extended to the many other volunteers who willingly give their time and energy in support of the Hall and their community . We must also make special mention of those who are generous enough to provide a donation to enable the hall to continue and expand its operations. Without all of these efforts , Hope Village Hall simply would not be able to operate. But our enduring gratitude must go to those who make use of the hall throughout the year. It was for this community that the hall was initial commissioned and, whilst some may just use the building on a casual basis , perhaps as a member of a group booking , there are those who attend many of the events and activities. It is for all in our community that Hope Village Hall exists .

A copy of this Trustees' Annual Report, together with a copy of the independent examiner's report of the HVH Annual Accounts, is available on the HVH website, at Trustees' Annual Reports - Hope Village Hall.

DAcates

Debbie Oates

Chair, Hope Village Hall Charity No 522531 27/5/26

Hope Village Hall , Hope , Minsterley, Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531 Page 7 of 7

HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - RECEIPTS

TOTALS £2,018.50 £1,016.00 £70.42 £8,915.27 £0.00
DATE REF NAME DESCRIPTION HIRE N/L ADS N/L DON WEDS HEATING &
EQUIP
5.11.24 Bacs H&S PCC 23.11.24 £ 16.00
6.11.24 PO Jdelves Cash
PO HVH Café £ 266.83
8.11.24 Bacs S Hall A Juice
11.11.24 Bacs Ruth Morris Pilates £ 32.00
13.11.24 PO HVH Café £ 91.60
PO C Bennet A Juice
20.11.24 PO HVH Café £ 121.52
25.11.24 PO S Loman 31.10.24 £ 32.00
Bacs C Bennet Bingo £ 64.00
27.11.24 PO HVH Café £ 139.40
3.12.24 Bacs Ruth Morris Pilates £ 32.00
11.12.24 PO Cash? Band? £ 15.00
PO Weds AJ
PO HVH Café £ 214.61
Bacs L Colley Party £ 32.00
12.12.24 Bacs Williams Juice
18.12.24 PO HVH Parking
PO HVH Café £ 186.95
PO HVH Xmas luch £ 585.75
7.1.25 Bacs Dan Lewis Advert £ 46.00
Bacs Ruth Morris Pilates/Ad £ 32.00 £ 67.00
8.1.25 PO HVH Café £ 71.10
PO HVH T/Tennis
Bacs Hignetss Advert £ 46.00
Bacs Lewis Wealth Advert £ 107.00
10.1.25 Bacs N Lewis Advert £ 46.00
Bacs Swains Advert £ 51.00
15.1.25 PO L Colley Extra Dec £ 16.00
PO Weds A Juice
PO HVH Café £ 216.33
21.1.25 Bacs Powell Advert £ 41.00
Bacs Ian Owen Advert £ 46.00
Bacs AS Mob Advert £ 62.00
22.1.25 PO HVH Café £ 78.50
Bacs N Jones Advert £ 41.00
24.1.25 PO Snailbeach WI 22.3.25 £ 28.00
27.1.25 Bacs Ent House Advert £ 112.00
29.1.25 PO Cstegman Donaton £ 10.00
PO Weds A Juice
PO HVH Café £ 240.75
31.1.25 Bacs Cadman Advert £ 51.00
5.2.25 PO HVH Café £ 127.27
12.2.24 PO HVH Rafe £ 66.50
PO HVH Café £ 193.40
20.2.24 PO HVH Café £ 65.40
24.2.24 Bacs H&S PCC Lent lunches £ 40.00
Bacs P Horrocks Hire £ 36.00
25.2.24 PO Cheque Hire £ 8.00
Bacs StapeleyVets 28.2.25 £ 20.00
27.2.24 PO HVH Café £ 287.34
3.3.25 Bacs SHGS Advert £ 62.00
6.3.25 PO HVH Café £ 122.35
10.3.25 Bacs ElfyAt Tai Chi £ 96.00
13.3.25 PO Cash Bingo 4.4.25 £ 16.00
PO Cash Whif Waf
PO HVH Café £ 299.50
Bacs Ruth Morris Pilates £ 16.00
20.3.25 PO HVH Café £ 99.90
21.3.25 Bacs StapeleyVets Hall £ 16.00
24.3.25 PO HVH VH Brunch
25.3.25 Bacs Davies Hall £ 100.00
28.3.25 PO Cash Alexanders Ad £ 8.00
PO Cash Band rent £ 15.00
PO Weds Applejuice
PO HVH Café £ 252.75
Bacs Allen Hall £ 24.00
31.3.25 Bacs K Lawson Wellnes Ad £ 29.00
2.4.25 Bacs HVH Café £ 105.20
10.4.25 PO Cash Wif Waf
PO HVH Café £ 323.70
16.4.25 Bacs Crowther Hall £ 32.00
Bacs Mumford Hall 3.5 £ 56.00
17.4.25 PO Cash Band rent £ 16.50
PO HVH Café £ 140.00
Bacs SDMCC Hall £ 80.00
22.4.25 Bacs H&S PCC Hall £ 8.00
24.4.25 PO Weds Applejuice
PO Cash Band rent £ 16.00
PO HVH Café £ 236.85
25.4.25 Bacs Lake Pooch Parlour ad £ 95.00
1.5.25 PO Cash Alexanders Ad £ 7.00
PO Cash Band rent £ 16.00
PO Cash Parking
PO HVH Café £ 90.50
Bacs ElfyAt Tai Chi £ 96.00
6.5.25 Bacs Ruth Morris Pilates £ 24.00
8.5.25 PO Weds Applejuice
PO Cash Band rent £ 16.00
PO HVH Café £ 293.06
19.5.25 PO Cash Band rent £ 16.00
PO HVH Café £ 120.04
22.5.25 PO HVH Café £ 189.70
23.5.25 Bacs SDC Electons £ 128.00
27.5.25 Bacs Norris& Fisher Refund
28.5.25 PO W&SPC Grant for Sept c
Bacs PollyO'hara Yoga ad £ 8.00
2.6.25 PO Weds Applejuice
PO Weds Café 28.5 £ 140.14
Bacs Ruth Morris Pilates £ 16.00
5.6.25 PO Weds Café 4.6 £ 138.20
Weds Applejuice
Tues Band rent £ 16.00
12.6.25 PO Weds Café £ 89.00
19.6.25 PO Weds Applejuice
Donatons Car Parking
C Stegman Donaton £ 10.00
Band 17.6 £ 16.00
Shane Morris Hall 13.12.25 £ 80.00
Weds Café £ 213.90
25.6.25 PO Weds Café £ 115.10
Bacs ElfyAt Tai Chi £ 16.00
Bacs Stacey Barn Store £ 25.00
Bacs ElfyAt Tai Chi £ 80.00
27.6.25 Bacs J Coxx Hire £ 16.00
1.7.25 Bacs N Bowen Advert £ 37.00
3.7.25 PO Weds Applejuice
Weds Café 2.7 £ 160.60
7.7.25 Bacs Ruth Morris Pilates £ 8.00
Bacs Ruth Morris Pilates £ 40.00
PO Weds Café 9.7 £ 81.00
9.7.25 PO W&SPC Donaton
17.7.25 PO Weds Applejuice
PO Thurs Wif Waf
PO Weds Café 16.7 £ 228.30
18.7 Bacs Rowlands Tru sGrant for Sept c
24.7 PO Weds Café 23.7 £ 163.46
31.7.25 PO Weds Café 30.7 £ 201.90
4.8.25 Bacs Ruth Morris Pilates £ 32.00
7.8.25 PO Band Practce £ 16.00
PO Weds Café 6.8 £ 120.90
14.8.25 PO Weds Applejuice
PO Weds Café 13.8 £ 217.70
26.8.25 Bacs Bennet Adpp £ 3.00
Bacs Bennet Adpp £ 16.00
28.8.25 PO Weds Applejuice
PO Band 20.8 £ 16.00
PO Anon News Don box £ 50.42
PO Weds Café 20.8 £ 103.27
PO Weds Café 27.8 £ 306.72
1.9.25 Bacs PollyO'hara Sept/Bus dir £ 10.00
4.9.25 PO Weds Café 3.9 £ 100.78
11.9.25 PO Weds Applejuice
PO 6.9.25 Hope Show
PO Weds Café 10.9 £ 193.80
15.9.25 Bacs K Harris Hire 13.9.25 £ 72.00
16.9.25 Bacs NJ Siviter Barre £ 8.00
17.9.25 PO Weds Café £ 125.60
25.9.25 PO Weds Applejuice
PO Thursdays Wif Waf
PO Weds Café 24.9 £ 175.90
29.9.25 Bacs Jacinta Walto nHire 27.9 & 25 £ 168.00
2.10.25 PO Weds Café £ 89.00
3.10.25 Bacs Ruth Morris Pilates £ 56.00
Bacs L Colley Xmas Party £ 48.00
7.10.25 Bacs StapeleyVets 16.1 £ 20.00
13.10.25 Bacs Jo Longstaf 12 x applejuic e
16.10.25 PO ?? Applejuice
PO Weds Café 15.10 £ 86.50
PO Quiz evening
PO Weds Café 8.10 £ 178.50
PO Apple Day
20.10.25 Bacs S Hall Apple Juice
21.10.25 Bacs J Lucas Apple Juice
22.10.25 Bacs Helen William Apple Juice
Bacs K Humpreys Applejuice
23.10.25 PO Weds Applejuice
PO D Davies Applejuice
PO J Delves Applejuice
PO Barry Applejuice
PO Weds Café 22.10 £ 353.00
Bacs Ruth Morris Pilates £ 56.00
Bacs S Evans Applejuice
27.10.25 Bacs W&SPC Hire 10.10 £ 32.00
29.10.25 Bacs ElfyAt Tai Chi £ 16.00
30.10.25 PO Weds Café £ 105.20
31.10.25 Bacs A Yeeles Apple Juice

£0.00

£0.00 £12,833.72 £690.00 £1,103.25 £55.43 £26,702.59 £26,702.59 £26,702.59
DÉCOR &
UPGRADE		 MISC WIF WAF APPLE JUICE CAR
PARKING		 TOTAL PAID IN
£ 16.00
27
266.83
83.25
32
91.6
18
121.52
32
64
139.4
32
15
16
232.61
32
54
22.3
186.95
585.75
46
99
71.1
160
46
107
46
51
16
21
216.33
41
46
62
78.5
41
28
112
10
10.5
240.75
51
127.27
66.5
193.4
65.4
£16.00
£ 27.00 £27.00
£266.83
£ 83.25 £83.25
£32.00
£91.60
£ 18.00 £18.00
£121.52
£32.00
£64.00
£139.40
£32.00
£15.00
£ 16.00 £16.00
£ 18.00 £232.61
£32.00
£ 54.00 £54.00
£ 22.30 £22.30
£186.95
£585.75
£46.00
£99.00
£71.10
£ 160.00 £160.00
£46.00
£107.00
£46.00
£51.00
£16.00
£ 21.00 £21.00
£216.33
£41.00
£46.00
£62.00
£78.50
£41.00
£28.00
£112.00
£10.00
£ 10.50 £10.50
£240.75
£51.00
£127.27
£66.50
£193.40
£65.40
£40.00 40
36
8
20
287.34
62
122.35
96
16
115
299.5
16
99.9
16
217.62
100
8
15
17.5
252.75
24
29
105.2
110
323.7
32
56
16.5
140
80
8
7
16
236.85
95
7
16
23.53
90.5
96
24
7
16
293.06
16
120.04
189.7
128
16.59
5000
£36.00
£8.00
£20.00
£287.34
£62.00
£122.35
£96.00
£16.00
£ 115.00 £115.00
£299.50
£16.00
£99.90
£16.00
£ 217.62 £217.62
£100.00
£8.00
£15.00
£ 17.50 £17.50
£252.75
£24.00
£29.00
£105.20
£ 110.00 £110.00
£323.70
£32.00
£56.00
£16.50
£140.00
£80.00
£8.00
£ 7.00 £7.00
£16.00
£236.85
£95.00
£7.00
£16.00
£ 23.53 £23.53
£90.50
£96.00
£24.00
£ 7.00 £7.00
£16.00
£293.06
£16.00
£120.04
£189.70
£128.00
£ 16.59 £16.59
£ 5,000.00 £5,000.00
£8.00 8
14
140.14
16
138.2
7
16
89
6
9.6
10
16
80
213.9
115.1
16
25
80
16
37
21
160.6
8
40
81
100
10.5
155
228.3
7000
163.46
201.9
32
16
120.9
56.5
217.7
3
16
14
16
50.42
103.27
306.72
10
100.78
7
144.61
193.8
72
£ 14.00 £14.00
£140.14
£16.00
£138.20
£ 7.00 £7.00
£16.00
£89.00
£ 6.00 £6.00
£ 9.60 £9.60
£10.00
£16.00
£80.00
£213.90
£115.10
£16.00
£25.00
£80.00
£16.00
£37.00
£ 21.00 £21.00
£160.60
£8.00
£40.00
£81.00
£ 100.00 £100.00
£ 10.50 £10.50
£ 155.00 £155.00
£228.30
£ 7,000.00 £7,000.00
£163.46
£201.90
£32.00
£16.00
£120.90
£ 56.50 £56.50
£217.70
£3.00
£16.00
£ 14.00 £14.00
£16.00
£50.42
£103.27
£306.72
£10.00
£100.78
£ 7.00 £7.00
£ 144.61 £144.61
£193.80
£72.00
£8.00 8
125.6
14
150
175.9
168
89
56
48
20
42
35
86.5
119
178.5
235.9
147
29.4
88.2
58.8
7
29.4
30
88.2
353
56
70
32
16
105.2
49
£125.60
£ 14.00 £14.00
£ 150.00 £150.00
£175.90
£168.00
£89.00
£56.00
£48.00
£20.00
£ 42.00 £42.00
£ 35.00 £35.00
£86.50
£ 119.00 £119.00
£178.50
£ 235.90 £235.90
£ 147.00 £147.00
£ 29.40 £29.40
£ 88.20 £88.20
£ 58.80 £58.80
£ 7.00 £7.00
£ 29.40 £29.40
£ 30.00 £30.00
£ 88.20 £88.20
£353.00
£56.00
£ 70.00 £70.00
£32.00
£16.00
£105.20
£ 49.00 £49.00
£0.00
£0.00
£0.00
£0.00

HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - PAYMENTS

TOTALS £1,414.00 £1,317.30 £2,522.72 £224.56 £18,620.51
DATE REF NAME **DESCRIPTION ** NEWS **CLEANING ** ELECTRIC DÉCOR &
UPGRADE		 MAINT &
FIRE
4.11.24 Bacs Val Scot Oct Cleans £ 96.00
Bacs SJF Nov News £ 123.00
Bacs B Peabody Documents
2.12.24 Bacs Val Scot NovCleans £ 120.00
9.12.24 Bacs SJF Dec/Jan New s £ 123.00
23.12.24 Bacs C&L Heatng £ 150.00
27.12.24 DD SSE qtr Elec £ 617.34
31.12.24 DD SSE ?? £ 1.44
2.1.25 Bacs Val Scot Dec Cleans £ 96.00
7.1.25 Bacs D Davies Loo Roll £ 8.49
27.1.25 DD Water Plus qtr Water
Bacs J Graves AGM exps
31.1.25 Bacs Val Scot Jan Cleans £ 96.00
Bacs SJF Feb News £ 102.00
13.2.25 Bacs B Peabody Exps £ 155.88
24.2.25 Bacs Enix Web Domain
Bacs B Peabody Post Ofce
3.3.25 Bacs Val Scot Feb cleaning £ 74.00
6.3.25 Bacs SJF March News £ 129.00
10.3.25 Bacs B Peabody Laminatng
18.3.25 Bacs B Peabody Flags/Maint £ 139.98
19.3.25 Bacs Water Tec Treatment Pl ant £ 4,450.00
20.3.25 Bacs Water Tec Treatment Pl ant £ 890.00
25.3.25 DD SSE Elec £ 898.28
31.3.25 Bacs Val Scot Mar Cleans £ 148.00
Bacs B Peabody Exps £ 159.78
7.4.25 Bacs SJF April News £ 117.00
15.4.25 Bacs S Gilder Cleaning prod ucts £ 23.50
Bacs Enix Hostng
23.4.25 Bacs J Graves Maintproduc ts £ 64.78
Bacs Norris & Fish Insurance
29.4.25 DD Water Plus Water
30.4.25 Bacs S Gilder Floor cleaner £ 15.80
Bacs Val Scot April cleans £ 72.00
1.5.25 Bacs SJF MayNews £ 123.00
6.5.25 Bacs Norris & Fish Add Ins
15.5.25 Bacs SDC Buildingregs £ 648.00
30.5.25 Bacs Val Scot Maycleans £ 120.00
Bacs SJF June News £ 123.00
23.6.25 DD SSE Elec £ 552.26
30.6.25 Bacs Val Scot June Cleans £ 96.00
SJF JulyNews(co £ 189.00
2.7.25 Bacs Gar Construc Drains £ 300.00
3.7.25 Bacs B Peabody Exps £ 557.20
Bacs PPL PRS Music licence
4.7.25 Debit card Home Bargai Toilet Roll £ 15.38
16.7.25 DD Britsh Gas Elec £ 111.44
Bacs CommunityC Sub
Bacs Severnn Was Sewage £ 369.00
23.7.25 Bacs B Peabody Lightng £ 31.12
29.7.25 DD Water Plus Water
31.7.25 Bacs Val Scot JulyCleans £ 120.00
Bacs SJF AugNews £ 123.00
6.8.25 Bacs Enis Web Domain
7.8.25 Bacs B Peabody Sewage £ 54.90
15.8.25 DD Britsh Gas Elec £ 102.46
1.9.25 Bacs SJF Sept News £ 129.00
Bacs Val Scot AugCleans £ 144.00
16.9.25 DD Britsh Gas Month £ 135.81
22.9.25 Bacs B Peabody £ 157.28
1.10.25 Bacs Val Scot Sept Cleans £ 96.00
Bacs SJF Oct News £ 133.00
2.10.25 Bacs EJH Construc Drains £ 4,724.32
3.10.25 Bacs Enix Domain
Bacs EJH Construc Drains £ 5,000.00
7.10.25 Bacs Muckletons Burgers
15.10.25 DD Britsh Gas Month £ 103.69
17.10.25 Bacs J Graves Thermom £ 7.99
20.10.25 Bacs Aaron & Part Drains Legal £ 909.00
22.10.25 Bacs PJ Styles Apple Juice
23.10.25 Bacs B Peabody Gen £ 51.97
£849.71 £159.56 £0.00 £124.92 £1,939.57 £27,172.85 £27,172.85
0.00
INS WATER AFFIL HISTORY MISC TOTAL
£96.00
£123.00
£ 124.92 £124.92
£120.00
£123.00
£150.00
£617.34
£1.44
£96.00
£8.49
£ 46.68 £46.68
£ 27.50 £27.50
£96.00
£102.00
£155.88
£ 7.80 £7.80
£ 104.90 £104.90
£74.00
£129.00
£ 71.93 £71.93
£ 7.99 £147.97
£4,450.00
£890.00
£898.28
£148.00
£159.78
£117.00
£23.50
£ 84.00 £84.00
£64.78
£ 613.73 £613.73
£ 39.52 £39.52
£15.80
£72.00
£123.00
£ 235.98 £235.98
£648.00
£120.00
£123.00
£552.26
£96.00
£189.00
£300.00
£557.20
£ 197.50 £197.50
£15.38
£111.44
£ 35.00
£35.00
£369.00
£31.12
£ 73.36 £73.36
£120.00
£123.00
£ 14.40
£14.40
£54.90
£102.46
£129.00
£144.00
£135.81
£157.28
£96.00
£133.00
£4,724.32
£ 7.80
£7.80
£5,000.00
£ 70.00
£70.00
£103.69
£7.99
£909.00
£ 1,310.75
£1,310.75
£51.97
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00
£0.00

HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - RECONCILIATION

CO-OP Accounts

Current Account Balance @ 31.10.24 £7,086.84 Income £ 26,702.59 Expenditure £ 27,172.85 -£ 470.26 Balance @ 31.10.25 £ 6,616.58 Interest Savings - Instant Access £ 10,000.00 139 £ 10,139.00 Savings - 95 days £ 20,000.00 £426.00 £ 20,426.00 Total Balance @ 31.10.25 £ 36,616.58

470.26

HOPE VILLAGE HALL Current Acc 16222900

INCOME 24-25 2023-24 Budget
Hire of Hall £ 2,018.50 1640
Newsleter ads £ 1,016.00 954
Newsleter donatons £ 70.42 292.56
Wednesdays £ 8,915.27 7606.61
Heatng & Equip £ - 576.16
Upgrade & Decoratng Fund £ - 0
Miscellaneous £ 12,833.72 1146.2
Table Tennis £ 690.00 676
Apple Juice £ 1,103.25 645
Car Parking £ 55.43 73.85
£26,702.59 £13,610.38 £0.00

TOTAL

£0.00

EXPENDITURE 24-25 2023-24 Budget
Newleter £ 1,414.00 £1,334.00 80.00
Cleaning £ 1,317.30 £1,048.89 268.41
Electricity £ 2,522.72 £1,941.83 580.89
Décor & Upgrade £ 224.56 £86.08 138.48
Maintenance & Fire £ 18,620.51 £7,790.29 10,830.22
Insurance £ 849.71 £630.60 219.11
Water £ 159.56 £182.61 -23.05
Afliatons 0 £35.00 -35.00
History Group 124.92 £210.67 -85.75
Misc £ 1,939.57 £1,420.43 519.14
Table Tennis 0
£27,172.85 £14,680.40 £0.00 12,492.45
PROFIT ON YEAR 2024 - 25 -470.26
PROFIT ON YEAR 2023-24 -1,070.02

Independent Examiner’s Report to the Trustees of Hope Village Hall

On accounts for the year ended: 31st October 2025 Charity no: 522531

1. Responsibilities and Basis of Report

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2025

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

In the relevant period the Charity’s accounts (which are prepared in a Receipts and Payments format) exceeded the sum of £25,000. This was an exceptional year in that the income and expenditure was higher than the yearly average due to expenditure on significant capital works; which means the accounts became subject to Independent examination.

2. Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 30[th] March 2026

Name: Cerys E Thomas

N/A Relevant professional qualification(s) or body (if any):

Address: 4 Llys yr Awel, Mold, Flintshire

Additional information for the trustees not to be included in the Annual Report but for the record

In preparing this report, I have examined the following -

Comments

I note that payments are made online by one person, and this is has worked well to date. It is recommended that payments are handled by more than one person (i.e. one to authorise, and a different person to make the payment) in line with financial management best practice. https://www.gov.uk/government/publications/internal-financial-controls-for-charities-cc8/ internal-financial-controls-for-charities

This can be done via a process available through the bank, or by a prior authorisation by a designated committee member via email. Ideally the committee would nominate two people in addition to the treasurer, either of whom can authorise payments. You may want to consider this for the future, as, should you require additional funding, it is something that many funders require. It also offers security to the person who normally makes the payments, especially against malicious allegations etc.