## Hope Village Hall ## **Trustees' Annual Report for 2025** ## **27th May 2026** **Under Charity Commission guidance, it is a requirement that the following declarations must appear in the Annual Reports of all charities** : This **Trustees' Annual Report is of:** **Charity** name: **Hope Village Hall ( HVH)** Charity **No.:** **Address:** **Trustees: 522531** **Hope, Minsterley, SY50JB** The **Trustees who served during the year to date were** : Debbie **Davies (Bookings Secretary)** **Mal Fellows** **Sarah Gilder (Treasurer)** **Joyce Graves (Secretary)** **Debbie Oates** ( **Chair)** **Barry Peabody** **Annabel Stacey Anne** Williams **Sara Young** **In accordance with the HVH Governing Document, Worthen with Shelve Parish Council (WwSPC)** is **entitled to appoint a trustee of the** HVH **charity** . **In 2025. Annabel Stacey resigned as a Parish Councillor and was no longer the WwSPC appointee to HVH** . **Her appointment was taken** by Mal **Fellows, a Parish Councillor and local resident and his appointment was confirmed at the HVH General** Meeting **, held on 9th July 2025. Annabel Stacey remains as a Trustee of HVH** . **From** the **many other local organisations that had been entitled to appoint a trustee at the formation of the charity in 1951, only the Parochial Church Council still exists but has chosen not to take up their entitlement for many years** . **Governing Document:** **The HVH Governing Document, i.e. the legal document that** **created the charity and states how** it **should be run, is encompassed as its 'Trust Deed' in the First Schedule to an** Ecclesiastical **Lease, dated 5th October 1951, whereby HVH first ' took control of** its **land** . **Therein, the Purpose of** the **Charity** _**'**_ is **described as for the:** Hope Village Hall, Hope , Minsterley, Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531 ## **Page 1 of 7** _**physical and mental training and recreation and social moral and intellectual development through** the_ _**medium** of_ _**reading and recreation rooms** ,_ _**library** ,_ _**lectures, classes, recreations and entertainments**_ **or** _**otherwise as may**_ **be** _**found expedient for the benefit of the inhabitants of** the_ _**Ecclesiastical Parish of Hope and** its_ _**immediate vicinity without distinction** of_ _**sex or of political** '_ _**religious or other opinions** ._ ## **Financial Reserves:** **HVH maintains and conforms to a formal Financial Reserves Policy, and holds these reserves for the specific purposes of:** **ensuring continuity of services in the event of unexpected income shortfalls;** **providing for emergency or unforeseen expenditure (e.g., urgent building repairs); supporting future development and improvement projects; and** **maintaining stability and confidence among beneficiaries, volunteers, and funders** . ## **The** type **of** reserves **held are:** ## **Unrestricted funds:** **This** is **money that is freely available to be spent on the charity's purposes** . **The Trustees have agreed** to **hold reserves equivalent to 8 months of the Hall's average annual operating costs** , **currently estimated at £** 14,500 **, at a minimum level** of £10,000, **to cover essential running costs in case of emergency** . ## **Designated reserves:** **This is an amount set aside by the Trustees for specific purposes (e.g. planned major projects, equipment upgrades etc)** . **As of the end of the HVH Financial Year (31.10.2025), these funds amounted to some £19,000, the majority of which may be required in the** next **financial year** for the **completion** of **drainage works (described elsewhere, under** ' **Drainage ' ) and the attendant costs (legal/** filing **etc)** . ## **Restricted funds:** **This is money given for a specific purpose (e.g., grants/donations earmarked for a project) that cannot be used elsewhere** . **Currently, there is a single amount of £** 7,000 **received as a -** grant **from The Rowlands Trust, a small Herefordshire based trust, for the next phase of drainage works.** These **reserves, are kept in a separate, easily accessible bank account held on a low-risk, capital** protective, **investment strategy** . **The exact level of reserves will be reviewed annually in light of** ## financial **forecasts, risks, and planned activities** . ## **Charity Commission guidance:** **The HVH Trustees are cognisant of, and have complied with, their legal obligations under the Charities (Accounts and Reports) Regulations 2008** , **to produce annual accounts** and **, under section 4 of the Charities Act 2006, they are aware of and 'have regard' to the Commission's public benefit guidance 'when exercising any powers or duties to which the guidance** ' **is** relevant . The **Trustees have** and **will take such guidance into account when making a decision to which** the ' **public benefit** ' **guidance is relevant** . The **Trustees feel that everything done by and for the** charity has **a strong public benefit at its core and that we are also able to show our regard to the Commission's requirement by following** the **wording of our Governing Document and by the** very manner in **which Hope Village Hall is operated, as a benefit** to **everyone in our community** . Hope Village Hall , Hope , Minsterley , Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531 ## **Page 2 of 7** ## The **following are not legally required declarations, but HVH will record them on each Annual Report** : ## **Risk Assessments:** **For the safety of volunteers and all who use or attend the hall, HVH's daily operations are guided by a number of general risk assessments, namely** , **Health and Safety; Fire Safety, and the** **Control of Substances Hazardous to Health Regulations ' (COSHH); but the charity also has several event-specific' risk assessments,** of **which volunteers must be aware when they are in attendance for those times** . Hirers **of the hall are advised of the general risk assessments and are suggested** to **conduct their own when** putting **on events** . **Each of** these **HVH assessments was drawn up to cover a specific aspect of the Hall's operation and was compiled following a very careful examination of its needs and in consultation with the Trustees** , in **order to protect** the **volunteers, patrons and casual visitors. All risk assessments are dated** and **posted on the 'Public Documents' page of the** HVH **website** [Public Documents **-** Hope Village Hall]. **These assessments are considered to be** more **than adequate for the needs of HVH,** its **patrons and casual visitors and, as such, changes/amendments will now only** be **made if circumstances** dictate. ## **Policies:** For **the protection of** the **hall, its users and its financial well-being, HVH operates a number of formal written policies, namely those for Health & Safety, Safeguarding; and Financial Reserves** . **As with Risk Assessments, these Policies were drawn up with great care to cover the needs of** HVH **and for all of those who might use the Hall, and for** the **foreseeable future. They are also dated and available on the** ' **Public Documents' page of the** **hall's website and will only be** changed **/amended should circumstances dictate a need.** ## **Activities at HVH though the past year:** The **Trustees consider this to be the most important section of their Annual Report because** it **clearly displays the extent to which the hall is used and there could be no better way of showing how** HVH **operates for the 'public benefit** ' **, which is a requirement of the Charity Commission** . **Some of these activities were organised by** HVH **volunteers and others by external organisations** , **and hosted at HVH** : The **Hope Show was held on 6th September and, once again, put on a great display of local talent across** a **wide range of exhibits, in 48 classes, and particular congratulations go to all of those who did achieve success. Although the numbers were down a little on last year's record entries, and this was especially so in** the **children's classes, as always,** the **standard was outstanding and it is a real pleasure to showcase the creativity and talent of our wider community** . **Apple Day was held on** Saturday **4th October and, despite - the atrocious gale force weather we managed to attract many people to** bring **their harvest to HVH. Because of the good weather earlier in the year, everyone seemed to have a bumper crop so we were kept busy all day, in accepting** , **weighing, scratting and pressing apples for those who wanted to take away their own** juice **and this** is **apart from those who brought theirs as donations or to achieve a return in bottled product.** This **year** we **took over 700Kg of apples for professional processing and bottling and this stock is now available** Hope Village Hall, Hope , Minsterley , Shropshire , SY5 0JB Administered by its Trustees Charity No: 522531 **Page 3** of **7** **for purchase at HVH** . **Despite the hard work, this is always an enjoyable day for the volunteers and providers and is a very good opportunity to showcase HVH's scope and a means to generate funds** . **Table** Tennis **is** a **weekly event and open to all** . **We have participants aged from 8 to 82 and with 2 tables everyone can be occupied in playing for much of the 21⁄2 hours we are open on Thursday evenings, although there is also a strong social aspect to discuss** the **game, or perhaps light heartedly just '** ' **putting the world** to **right** , **over the provided refreshments. At just £2 per head it is affordable for all.** **2025 saw a refresh of** the **Hope Village Hall website and the creation of a new Village Hall logo addressing previous accessibility issues and making us much easier to find both** in **terms** of location **and visibility on the internet** . **`The` website is regularly updated with details of new events and complements the Hope newsletter in reaching the wider rural** **community. Although there was much** input to **the process, particular thanks must go to Georgia Davies and Sarah Gilder** who **collaborated to upgrade the user experience on this valuable resource** . **Despite** losing **the outreach Post Office service earlier in the year, the weekly Community Café continues to** go **from strength to strength. A welcoming social hub, the Café creates a space for people to meet, chat and have an affordable, nutritious meal whilst providing a regular income to support the running of** the Village **Hall. The role of the Café in reducing social isolation in a rural community cannot be underestimated and owes much of its success to the commitment of willing volunteers** to **keep the facility open on a weekly basis** . **Hope Village Hall** is home **to a** range **for fitness classes with ' for** `'.` **Accessible** to **all and** with **no something everyone expensive gym membership required** . **Pilates classes have increased from one** to two **classes** per **week** in **response** to **demand (Mondays and Wednesdays). The weekly Tai** Chi **class has also proved very popular (Friday).** A **recent addition has been the Barre fitness class which has attracted a lot of interest on a Thursday evening** . Hope **Village Hall also plays host to many charitable events throughout the year including fund raising Coffee mornings and Bingo nights. There have been innumerable hirings for birthday parties, funeral teas, church events and many others. On Christmas Day, developers of the former Hope School booked** ## **the hall for a mass family gathering** . Hope **Village Hall is represented in the local Village Hall Quiz league and proudly takes its turn** in **hosting the event during the season showcasing our warm hospitality** and **capacity** to **host larger events - not to mention our cakes!** **The loss of** the **Wednesday outreach Post Office** service **from Pontesbury at the beginning of the year was** a **great, and unexpected, blow, but Hope Village Hall now hosts** a **mobile Post Office van in the** car **park on a Thursday morning** . **Although it would be better if more use was made of the service** , **we understand that the visit generates the highest number of transactions of any** venue **on** the **van's route and has made** it **economically viable for the provider** . But **we must not** be **' complacent: the old maxim of, use it or lose** it' **could not be more apt, so we would encourage anyone requiring post** office services **to make use of** it. **The** Hope **an Bentlawnt Local History Section falls under the auspices of the village hall and is managed** by **a Trustee** , **but because of time constraints emphasis can now only be given to material that is brought to the section's attention and is held as a central repository, rather than active research** being **undertaken** . **Nevertheless, there is a great deal of** local **information held and where appropriate, and** Hope Village Hall, Hope , Minsterley , Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531 Page **4** of **7** **with due regard to data protection, is used for publication to the community. Quite often, this information comes from families undertaking genealogy research and seeking information of the local area and of their ancestor(s) and often this will entail a visit to the churchyard of Holy Trinty Church to identify resting places** . **The Section was very pleased when, as part of the volunteering aspect of her Duke of Edinburgh Award Scheme, a local teenager came forward to offer assistance in the important job of recording and indexing, and she has made a marvellous job of the task** . ## **Other matters** ## **Drainage:** **This has been a much longer and more convoluted matter than was ever envisaged when the need for change first came to our attention in 2020. At that time, the proposed developer of the former Hope School site commissioned a CCTV survey of all existing pipework, which, quite unnecessarily but fortuitously as** it **turned out, also included that of the HVH foul-water drainage system. The survey revealed some significant problems with that system on our land and, after some research** , it was **revealed that the existing discharge system, via a septic tank and a soakaway** **on the former school land,** no **longer provided** legal **compliance with the Environment Agency's, 'General Binding ' Rules** . **There was no choice other than to provide a remedy** . It **was the intention that this matter would be resolved in conjunction with the developer's own work but that fell behind when the initial** **developer abandoned the site. A second developer is now in the process of building on the former school land and with their agreement a new HVH sewage treatment plant has been installed, to take the place of the old soakaway, and the HVH system is now operating legally and with the approval of Shropshire Council's Building Control department** . **Although the system** is **working, there** is **more infrastructure to be replaced in the coming months on HVH** land. **All of this has come at significant cost to HVH** . **Whilst the final amount is still unknown, the latest estimate of all costs is in the region of £34,000** . **It is worthy of note that although we have** been **able to secure grants, specifically for this project, the task of raising the necessary funds would have been made extraordinarily difficult** if it **had not been for the central government Covid Hospitality Grants we were fortunate to have received in 2020/21.** ## **Deed** of **Easement** : HVH's **drainage 'infrastructure has crossed the former school land since we occupied our** site **in 1951, but there was never a legal process established to permit this nor for its access/maintenance** **`.`** In **December 2025 , a perpetual Deed of Easement was drawn up with the new developers of the** former **school land so that formal, legal, access can now be achieved** . ## **Grants:** **Searching for grants to mitigate the cost of the drainage work seems a never-ending task.** In **2025, two significant grants were** ## **successfully applied for:** ## **£5,000 from Worthen with Shelve Parish Council; and** **£7,000 from The Rowlands Trust, a small Herefordshire** - **based** **For each of these, HVH** is **very grateful, but further applications will be made in the hope of** covering the entire **cost of the drainage works and attendant costs** . Hope Village Hall , Hope, Minsterley , Shropshire , SY5 0JB Administered by its Trustees Charity No: 522531 **Page 5 of 7** **Land Registry:** **HVH purchased the Freehold of its land in 1983 but, for a reason that is not known, no application was ever made for a** ' **First Registration' of the land at Land Registry, even though this is a recommendation of the Charity Commission and ACRE (Action with Communities in Rural England)** . **It was the intention of the first developer of the former** school **land to provide part of that land to HVH and when the total area was known HVH planned to make its initial filing at Land Registry. The second developer was under no obligation** to **honour that original offer of land so, in December 2025, HVH made a filing at Land Registry, covering just the land that has been owned since 1983.** Legal **costs** : **Because of complications in the Land Registry filing process and** **in drawing up the Deed of Easement,** the legal **costs have escalated and may now be in the region of £4,000** . ## **Charity Commission submissions:** **Because the Hall's gross annual income ordinarily falls well below the £25,000 threshold** , **above which the Charity Commission requires additional scrutiny, HVH is usually only required to provide an Annual Return and a copy of the Annual Accounts. This year, and solely because of the 2 significant grants received, our gross income exceeded that £25,000 threshold and HVH is required also to provide** the Charity **Commission with a copy of our Trustees' Annual Report and an independent examiner's report of those Accounts. The CC advises that this independent report** is **a 'light touch** ' **scrutiny involving the examiner checking for specific matters only and does not involve forming an opinion as to whether** the ' **' accounts are true and fair** . **Its purpose is to give** the **charity's trustees, supporters, beneficiaries and the wider public, some independent assurance that the charity's money has been properly accounted for and accounting records kept** . **Accordingly** , **at a General** Meeting **of Trustees, held on 18th March 2026, it was unanimously resolved to appoint Cerys Thomas, a former Mayor of Montgomery, as our Independent Examiner of the 2025 accounts. Currently** , **Ms Thomas is a trustee of Flintshire CAB but has been scrutinising charity accounts for many years, originally as part of quality checks as a grant funder, including for the National Lottery, Welsh Government grant schemes and a large grant making** **trust** . This **work** included small community **groups through** to large **national charities, and accounts in a** range **of formats.** Cerys does **not hold an accountancy qualification, but the Charity Commission guidance makes clear that this is not essential at our level of income.** **On** 30th **March 2026** , **Ms Thomas completed her examination and provided HVH with her report, which confirmed that:** **'** ....... _no_ _**material matters have come to my attention in connection with the examination which** gives me_ _**cause**_ **to** believe _**that in any material effect:**_ _**The accounting records were**_ **not** _**kept in accordance with Section**_ **130** of _**the Charities**_ **Act** _**; or**_ **The** _**accounts did not accord with the accounting records; or**_ _**The accounts did** not_ _**comply**_ **with** _**the applicable requirements concerning**_ **the** _form and_ _**content of the accounts set out in the Charities** (_ _**Accounts and Reports) Regulations** 2008 other_ _**than any requirement that the accounts**_ give **a '** _**true and fair' view which is** not_ a _**matter considered as part of an independent examination**_ . _**I have no concerns and have come across no other matters in connection** with_ _**the examination to which attention** should be_ _**drawn in**_ **this** _**report in order to enable**_ **a** _**proper understanding of the accounts** to_ _**be reached'**_ Hope Village Hall, Hope , Minsterley , Shropshire , SY5 0JB Administered by its Trustees Charity No: 522531 **Page 6 of 7** **Although not a required part of her report** , **Ms Thomas' provided additional information** to the **Trustees and commented that payments should be handled by more than one person (i.e. one to authorise, and a different person to make the payment) in line with financial management best practice [see:** https://www.gov.uk/government/publications/internal-financia - - - - l-controls-for-charitiescc8/internal financial controls for charities **(Para 2.7** ) **] and further recommended that** , **ideally** , **the Trustees would nominate two people, in addition to the treasurer, either of whom can authorise payments** . **Both of these Ms Thomas' recommendations were adopted by the Trustees at the HVH General** Meeting in **May 2026.** ## **Summary** **Although the drainage project has made a significant dent in the Hall's financial situation and brought about** a **loss on the year's accounts, that loss amounted to only £470, which we believe** is **very good in the circumstances. On a positive note about our finances, special mention must be made of the Community** Café **, held each Wednesday, which provides the community** service **, so** well **described above, but also generates a significant level of income for the Hall and it is a** tribute **to all of the** tireless **effort** of **those engaged in its operation** . **It has been another very good year for Hope Village Hall** in **the** **many activities we are able to** offer and for **our general service to the community. As ever, we have been able to provide a wide range of activities for all members of our community and, whilst none of this would be possible without the commitment and dedication of our Trustees, who volunteer their** time **at the many functions held throughout** the **year and in the day-to-day running of the hall, our sincere thanks must be extended to the** many **other volunteers who willingly give their time and energy in support of** the Hall **and their community** . **We must also make special mention of those who are generous enough** to **provide** a **donation** to **enable the hall to continue and expand** its **operations.** Without **all of these efforts** , **Hope Village Hall simply would not be able to operate. But our enduring gratitude must** go to **those** who **make use of the hall throughout the year. It was for this community that the hall was** initial **commissioned and, whilst some may just use** the **building on a casual** basis **, perhaps as a** member **of** a **group booking** , **there are those who attend many of the events and activities.** It **is for all in our community that Hope Village Hall exists** . **A copy of this Trustees' Annual Report, together with a copy of the independent examiner's report of the HVH Annual Accounts, is available on the HVH website, at** Trustees' Annual Reports **-** Hope Village Hall. ## DAcates Debbie **Oates** ## **Chair, Hope Village Hall Charity No 522531** 27/5/26 Hope Village Hall , Hope , Minsterley, Shropshire, SY5 0JB Administered by its Trustees Charity No: 522531 **Page 7 of 7** ## **HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - RECEIPTS** ||||TOTALS|£2,018.50|£1,016.00|£70.42|£8,915.27|£0.00| |---|---|---|---|---|---|---|---|---| |**DATE**|**REF**|**NAME**|**DESCRIPTION**|**HIRE**|**N/L ADS**|**N/L DON**|**WEDS**|**HEATING &**
**EQUIP**| |5.11.24|Bacs|H&S PCC|23.11.24|£ 16.00||||| |6.11.24|PO|Jdelves|Cash|||||| ||PO|HVH|Café||||£ 266.83|| |8.11.24|Bacs|S Hall|A Juice|||||| |11.11.24|Bacs|Ruth Morris|Pilates|£ 32.00||||| |13.11.24|PO|HVH|Café||||£ 91.60|| ||PO|C Bennet|A Juice|||||| |20.11.24|PO|HVH|Café||||£ 121.52|| |25.11.24|PO|S Loman|31.10.24|£ 32.00||||| ||Bacs|C Bennet|Bingo|£ 64.00||||| |27.11.24|PO|HVH|Café||||£ 139.40|| |3.12.24|Bacs|Ruth Morris|Pilates|£ 32.00||||| |11.12.24|PO|Cash?|Band?|£ 15.00||||| ||PO|Weds|AJ|||||| ||PO|HVH|Café||||£ 214.61|| ||Bacs|L Colley|Party|£ 32.00||||| |12.12.24|Bacs|Williams|Juice|||||| |18.12.24|PO|HVH|Parking|||||| ||PO|HVH|Café||||£ 186.95|| ||PO|HVH|Xmas luch||||£ 585.75|| |7.1.25|Bacs|Dan Lewis|Advert||£ 46.00|||| ||Bacs|Ruth Morris|Pilates/Ad|£ 32.00|£ 67.00|||| |8.1.25|PO|HVH|Café||||£ 71.10|| ||PO|HVH|T/Tennis|||||| ||Bacs|Hignetss|Advert||£ 46.00|||| ||Bacs|Lewis Wealth|Advert||£ 107.00|||| |10.1.25|Bacs|N Lewis|Advert||£ 46.00|||| ||Bacs|Swains|Advert||£ 51.00|||| |15.1.25|PO|L Colley|Extra Dec|£ 16.00||||| ||PO|Weds|A Juice|||||| ||PO|HVH|Café||||£ 216.33|| |21.1.25|Bacs|Powell|Advert||£ 41.00|||| ||Bacs|Ian Owen|Advert||£ 46.00|||| ||Bacs|AS Mob|Advert||£ 62.00|||| |22.1.25|PO|HVH|Café||||£ 78.50|| ||Bacs|N Jones|Advert||£ 41.00|||| |24.1.25|PO|Snailbeach WI|22.3.25|£ 28.00||||| |27.1.25|Bacs|Ent House|Advert||£ 112.00|||| |29.1.25|PO|Cstegman|Donaton|||£ 10.00||| ||PO|Weds|A Juice|||||| ||PO|HVH|Café||||£ 240.75|| |31.1.25|Bacs|Cadman|Advert||£ 51.00|||| |5.2.25|PO|HVH|Café||||£ 127.27|| |12.2.24|PO|HVH|Rafe||||£ 66.50|| ||PO|HVH|Café||||£ 193.40|| |20.2.24|PO|HVH|Café||||£ 65.40|| |24.2.24|Bacs|H&S PCC|Lent lunches|£ 40.00||||| |---|---|---|---|---|---|---|---|---| ||Bacs|P Horrocks|Hire|£ 36.00||||| |25.2.24|PO|Cheque|Hire|£ 8.00||||| ||Bacs|StapeleyVets|28.2.25|£ 20.00||||| |27.2.24|PO|HVH|Café||||£ 287.34|| |3.3.25|Bacs|SHGS|Advert||£ 62.00|||| |6.3.25|PO|HVH|Café||||£ 122.35|| |10.3.25|Bacs|ElfyAt|Tai Chi|£ 96.00||||| |13.3.25|PO|Cash|Bingo 4.4.25|£ 16.00||||| ||PO|Cash|Whif Waf|||||| ||PO|HVH|Café||||£ 299.50|| ||Bacs|Ruth Morris|Pilates|£ 16.00||||| |20.3.25|PO|HVH|Café||||£ 99.90|| |21.3.25|Bacs|StapeleyVets|Hall|£ 16.00||||| |24.3.25|PO|HVH|VH Brunch|||||| |25.3.25|Bacs|Davies|Hall|£ 100.00||||| |28.3.25|PO|Cash|Alexanders Ad||£ 8.00|||| ||PO|Cash|Band rent|£ 15.00||||| ||PO|Weds|Applejuice|||||| ||PO|HVH|Café||||£ 252.75|| ||Bacs|Allen|Hall|£ 24.00||||| |31.3.25|Bacs|K Lawson|Wellnes Ad||£ 29.00|||| |2.4.25|Bacs|HVH|Café||||£ 105.20|| |10.4.25|PO|Cash|Wif Waf|||||| ||PO|HVH|Café||||£ 323.70|| |16.4.25|Bacs|Crowther|Hall|£ 32.00||||| ||Bacs|Mumford|Hall 3.5|£ 56.00||||| |17.4.25|PO|Cash|Band rent|£ 16.50||||| ||PO|HVH|Café||||£ 140.00|| ||Bacs|SDMCC|Hall|£ 80.00||||| |22.4.25|Bacs|H&S PCC|Hall|£ 8.00||||| |24.4.25|PO|Weds|Applejuice|||||| ||PO|Cash|Band rent|£ 16.00||||| ||PO|HVH|Café||||£ 236.85|| |25.4.25|Bacs|Lake|Pooch Parlour|ad|£ 95.00|||| |1.5.25|PO|Cash|Alexanders Ad||£ 7.00|||| ||PO|Cash|Band rent|£ 16.00||||| ||PO|Cash|Parking|||||| ||PO|HVH|Café||||£ 90.50|| ||Bacs|ElfyAt|Tai Chi|£ 96.00||||| |6.5.25|Bacs|Ruth Morris|Pilates|£ 24.00||||| |8.5.25|PO|Weds|Applejuice|||||| ||PO|Cash|Band rent|£ 16.00||||| ||PO|HVH|Café||||£ 293.06|| |19.5.25|PO|Cash|Band rent|£ 16.00||||| ||PO|HVH|Café||||£ 120.04|| |22.5.25|PO|HVH|Café||||£ 189.70|| |23.5.25|Bacs|SDC|Electons|£ 128.00||||| |27.5.25|Bacs|Norris& Fisher|Refund|||||| |28.5.25|PO|W&SPC|Grant for Sept|c||||| ||Bacs|PollyO'hara|Yoga ad||£ 8.00|||| |---|---|---|---|---|---|---|---|---| |2.6.25|PO|Weds|Applejuice|||||| ||PO|Weds|Café 28.5||||£ 140.14|| ||Bacs|Ruth Morris|Pilates|£ 16.00||||| |5.6.25|PO|Weds|Café 4.6||||£ 138.20|| |||Weds|Applejuice|||||| |||Tues|Band rent|£ 16.00||||| |12.6.25|PO|Weds|Café||||£ 89.00|| |19.6.25|PO|Weds|Applejuice|||||| |||Donatons|Car Parking|||||| |||C Stegman|Donaton|||£ 10.00||| |||Band|17.6|£ 16.00||||| |||Shane Morris|Hall 13.12.25|£ 80.00||||| |||Weds|Café||||£ 213.90|| |25.6.25|PO|Weds|Café||||£ 115.10|| ||Bacs|ElfyAt|Tai Chi|£ 16.00||||| ||Bacs|Stacey|Barn Store||£ 25.00|||| ||Bacs|ElfyAt|Tai Chi|£ 80.00||||| |27.6.25|Bacs|J Coxx|Hire|£ 16.00||||| |1.7.25|Bacs|N Bowen|Advert||£ 37.00|||| |3.7.25|PO|Weds|Applejuice|||||| |||Weds|Café 2.7||||£ 160.60|| |7.7.25|Bacs|Ruth Morris|Pilates|£ 8.00||||| ||Bacs|Ruth Morris|Pilates|£ 40.00||||| ||PO|Weds|Café 9.7||||£ 81.00|| |9.7.25|PO|W&SPC|Donaton|||||| |17.7.25|PO|Weds|Applejuice|||||| ||PO|Thurs|Wif Waf|||||| ||PO|Weds|Café 16.7||||£ 228.30|| |18.7|Bacs|Rowlands Tru|sGrant for Sept|c||||| |24.7|PO|Weds|Café 23.7||||£ 163.46|| |31.7.25|PO|Weds|Café 30.7||||£ 201.90|| |4.8.25|Bacs|Ruth Morris|Pilates|£ 32.00||||| |7.8.25|PO|Band|Practce|£ 16.00||||| ||PO|Weds|Café 6.8||||£ 120.90|| |14.8.25|PO|Weds|Applejuice|||||| ||PO|Weds|Café 13.8||||£ 217.70|| |26.8.25|Bacs|Bennet|Adpp||£ 3.00|||| ||Bacs|Bennet|Adpp||£ 16.00|||| |28.8.25|PO|Weds|Applejuice|||||| ||PO|Band|20.8|£ 16.00||||| ||PO|Anon|News Don box|||£ 50.42||| ||PO|Weds|Café 20.8||||£ 103.27|| ||PO|Weds|Café 27.8||||£ 306.72|| |1.9.25|Bacs|PollyO'hara|Sept/Bus dir||£ 10.00|||| |4.9.25|PO|Weds|Café 3.9||||£ 100.78|| |11.9.25|PO|Weds|Applejuice|||||| ||PO|6.9.25|Hope Show|||||| ||PO|Weds|Café 10.9||||£ 193.80|| |15.9.25|Bacs|K Harris|Hire 13.9.25|£ 72.00||||| |16.9.25|Bacs|NJ Siviter|Barre|£ 8.00||||| |---|---|---|---|---|---|---|---|---| |17.9.25|PO|Weds|Café||||£ 125.60|| |25.9.25|PO|Weds|Applejuice|||||| ||PO|Thursdays|Wif Waf|||||| ||PO|Weds|Café 24.9||||£ 175.90|| |29.9.25|Bacs|Jacinta Walto|nHire 27.9 & 25|£ 168.00||||| |2.10.25|PO|Weds|Café||||£ 89.00|| |3.10.25|Bacs|Ruth Morris|Pilates|£ 56.00||||| ||Bacs|L Colley|Xmas Party|£ 48.00||||| |7.10.25|Bacs|StapeleyVets|16.1|£ 20.00||||| |13.10.25|Bacs|Jo Longstaf|12 x applejuic|e||||| |16.10.25|PO|??|Applejuice|||||| ||PO|Weds|Café 15.10||||£ 86.50|| ||PO||Quiz evening|||||| ||PO|Weds|Café 8.10||||£ 178.50|| ||PO||Apple Day|||||| |20.10.25|Bacs|S Hall|Apple Juice|||||| |21.10.25|Bacs|J Lucas|Apple Juice|||||| |22.10.25|Bacs|Helen William|Apple Juice|||||| ||Bacs|K Humpreys|Applejuice|||||| |23.10.25|PO|Weds|Applejuice|||||| ||PO|D Davies|Applejuice|||||| ||PO|J Delves|Applejuice|||||| ||PO|Barry|Applejuice|||||| ||PO|Weds|Café 22.10||||£ 353.00|| ||Bacs|Ruth Morris|Pilates|£ 56.00||||| ||Bacs|S Evans|Applejuice|||||| |27.10.25|Bacs|W&SPC|Hire 10.10|£ 32.00||||| |29.10.25|Bacs|ElfyAt|Tai Chi|£ 16.00||||| |30.10.25|PO|Weds|Café||||£ 105.20|| |31.10.25|Bacs|A Yeeles|Apple Juice|||||| |||||||||| |||||||||| |||||||||| |||||||||| £0.00 |£0.00|£12,833.72|£690.00|£1,103.25|£55.43|£26,702.59|£26,702.59|£26,702.59| |---|---|---|---|---|---|---|---| |**DÉCOR &**
**UPGRADE**|**MISC**|**WIF WAF**|**APPLE JUICE**|**CAR**
**PARKING**|**TOTAL**|**PAID IN**
£ 16.00
27
266.83
83.25
32
91.6
18
121.52
32
64
139.4
32
15
16
232.61
32
54
22.3
186.95
585.75
46
99
71.1
160
46
107
46
51
16
21
216.33
41
46
62
78.5
41
28
112
10
10.5
240.75
51
127.27
66.5
193.4
65.4|| ||||||£16.00||| ||||£ 27.00||£27.00||| ||||||£266.83||| ||||£ 83.25||£83.25||| ||||||£32.00||| ||||||£91.60||| ||||£ 18.00||£18.00||| ||||||£121.52||| ||||||£32.00||| ||||||£64.00||| ||||||£139.40||| ||||||£32.00||| ||||||£15.00||| ||||£ 16.00||£16.00||| ||||£ 18.00||£232.61||| ||||||£32.00||| ||||£ 54.00||£54.00||| |||||£ 22.30|£22.30||| ||||||£186.95||| ||||||£585.75||| ||||||£46.00||| ||||||£99.00||| ||||||£71.10||| |||£ 160.00|||£160.00||| ||||||£46.00||| ||||||£107.00||| ||||||£46.00||| ||||||£51.00||| ||||||£16.00||| ||||£ 21.00||£21.00||| ||||||£216.33||| ||||||£41.00||| ||||||£46.00||| ||||||£62.00||| ||||||£78.50||| ||||||£41.00||| ||||||£28.00||| ||||||£112.00||| ||||||£10.00||| ||||£ 10.50||£10.50||| ||||||£240.75||| ||||||£51.00||| ||||||£127.27||| ||||||£66.50||| ||||||£193.40||| ||||||£65.40||| ||||||£40.00|40
36
8
20
287.34
62
122.35
96
16
115
299.5
16
99.9
16
217.62
100
8
15
17.5
252.75
24
29
105.2
110
323.7
32
56
16.5
140
80
8
7
16
236.85
95
7
16
23.53
90.5
96
24
7
16
293.06
16
120.04
189.7
128
16.59
5000| |---|---|---|---|---|---|---| ||||||£36.00|| ||||||£8.00|| ||||||£20.00|| ||||||£287.34|| ||||||£62.00|| ||||||£122.35|| ||||||£96.00|| ||||||£16.00|| |||£ 115.00|||£115.00|| ||||||£299.50|| ||||||£16.00|| ||||||£99.90|| ||||||£16.00|| ||£ 217.62||||£217.62|| ||||||£100.00|| ||||||£8.00|| ||||||£15.00|| ||||£ 17.50||£17.50|| ||||||£252.75|| ||||||£24.00|| ||||||£29.00|| ||||||£105.20|| |||£ 110.00|||£110.00|| ||||||£323.70|| ||||||£32.00|| ||||||£56.00|| ||||||£16.50|| ||||||£140.00|| ||||||£80.00|| ||||||£8.00|| ||||£ 7.00||£7.00|| ||||||£16.00|| ||||||£236.85|| ||||||£95.00|| ||||||£7.00|| ||||||£16.00|| |||||£ 23.53|£23.53|| ||||||£90.50|| ||||||£96.00|| ||||||£24.00|| ||||£ 7.00||£7.00|| ||||||£16.00|| ||||||£293.06|| ||||||£16.00|| ||||||£120.04|| ||||||£189.70|| ||||||£128.00|| ||£ 16.59||||£16.59|| ||£ 5,000.00||||£5,000.00|| ||||||£8.00|8
14
140.14
16
138.2
7
16
89
6
9.6
10
16
80
213.9
115.1
16
25
80
16
37
21
160.6
8
40
81
100
10.5
155
228.3
7000
163.46
201.9
32
16
120.9
56.5
217.7
3
16
14
16
50.42
103.27
306.72
10
100.78
7
144.61
193.8
72| |---|---|---|---|---|---|---| ||||£ 14.00||£14.00|| ||||||£140.14|| ||||||£16.00|| ||||||£138.20|| ||||£ 7.00||£7.00|| ||||||£16.00|| ||||||£89.00|| ||||£ 6.00||£6.00|| |||||£ 9.60|£9.60|| ||||||£10.00|| ||||||£16.00|| ||||||£80.00|| ||||||£213.90|| ||||||£115.10|| ||||||£16.00|| ||||||£25.00|| ||||||£80.00|| ||||||£16.00|| ||||||£37.00|| ||||£ 21.00||£21.00|| ||||||£160.60|| ||||||£8.00|| ||||||£40.00|| ||||||£81.00|| ||£ 100.00||||£100.00|| ||||£ 10.50||£10.50|| |||£ 155.00|||£155.00|| ||||||£228.30|| ||£ 7,000.00||||£7,000.00|| ||||||£163.46|| ||||||£201.90|| ||||||£32.00|| ||||||£16.00|| ||||||£120.90|| ||||£ 56.50||£56.50|| ||||||£217.70|| ||||||£3.00|| ||||||£16.00|| ||||£ 14.00||£14.00|| ||||||£16.00|| ||||||£50.42|| ||||||£103.27|| ||||||£306.72|| ||||||£10.00|| ||||||£100.78|| ||||£ 7.00||£7.00|| ||£ 144.61||||£144.61|| ||||||£193.80|| ||||||£72.00|| ||||||£8.00|8
125.6
14
150
175.9
168
89
56
48
20
42
35
86.5
119
178.5
235.9
147
29.4
88.2
58.8
7
29.4
30
88.2
353
56
70
32
16
105.2
49| |---|---|---|---|---|---|---| ||||||£125.60|| ||||£ 14.00||£14.00|| |||£ 150.00|||£150.00|| ||||||£175.90|| ||||||£168.00|| ||||||£89.00|| ||||||£56.00|| ||||||£48.00|| ||||||£20.00|| ||||£ 42.00||£42.00|| ||||£ 35.00||£35.00|| ||||||£86.50|| ||£ 119.00||||£119.00|| ||||||£178.50|| ||£ 235.90||||£235.90|| ||||£ 147.00||£147.00|| ||||£ 29.40||£29.40|| ||||£ 88.20||£88.20|| ||||£ 58.80||£58.80|| ||||£ 7.00||£7.00|| ||||£ 29.40||£29.40|| ||||£ 30.00||£30.00|| ||||£ 88.20||£88.20|| ||||||£353.00|| ||||||£56.00|| ||||£ 70.00||£70.00|| ||||||£32.00|| ||||||£16.00|| ||||||£105.20|| ||||£ 49.00||£49.00|| ||||||£0.00|| ||||||£0.00|| ||||||£0.00|| ||||||£0.00|| ## **HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - PAYMENTS** ||||TOTALS|£1,414.00|£1,317.30|£2,522.72|£224.56|£18,620.51| |---|---|---|---|---|---|---|---|---| |**DATE**|**REF**|**NAME**|**DESCRIPTION **|**NEWS**|**CLEANING **|**ELECTRIC**|**DÉCOR &**
**UPGRADE**|**MAINT &**
**FIRE**| |4.11.24|Bacs|Val Scot|Oct Cleans||£ 96.00|||| ||Bacs|SJF|Nov News|£ 123.00||||| ||Bacs|B Peabody|Documents|||||| |2.12.24|Bacs|Val Scot|NovCleans||£ 120.00|||| |9.12.24|Bacs|SJF|Dec/Jan New|s £ 123.00||||| |23.12.24|Bacs|C&L|Heatng|||||£ 150.00| |27.12.24|DD|SSE|qtr Elec|||£ 617.34||| |31.12.24|DD|SSE|??|||£ 1.44||| |2.1.25|Bacs|Val Scot|Dec Cleans||£ 96.00|||| |7.1.25|Bacs|D Davies|Loo Roll|||||£ 8.49| |27.1.25|DD|Water Plus|qtr Water|||||| ||Bacs|J Graves|AGM exps|||||| |31.1.25|Bacs|Val Scot|Jan Cleans||£ 96.00|||| ||Bacs|SJF|Feb News|£ 102.00||||| |13.2.25|Bacs|B Peabody|Exps|||||£ 155.88| |24.2.25|Bacs|Enix|Web Domain|||||| ||Bacs|B Peabody|Post Ofce|||||| |3.3.25|Bacs|Val Scot|Feb cleaning||£ 74.00|||| |6.3.25|Bacs|SJF|March News|£ 129.00||||| |10.3.25|Bacs|B Peabody|Laminatng|||||| |18.3.25|Bacs|B Peabody|Flags/Maint|||||£ 139.98| |19.3.25|Bacs|Water Tec|Treatment Pl|ant||||£ 4,450.00| |20.3.25|Bacs|Water Tec|Treatment Pl|ant||||£ 890.00| |25.3.25|DD|SSE|Elec|||£ 898.28||| |31.3.25|Bacs|Val Scot|Mar Cleans||£ 148.00|||| ||Bacs|B Peabody|Exps||||£ 159.78|| |7.4.25|Bacs|SJF|April News|£ 117.00||||| |15.4.25|Bacs|S Gilder|Cleaning prod|ucts|£ 23.50|||| ||Bacs|Enix|Hostng|||||| |23.4.25|Bacs|J Graves|Maintproduc|ts|||£ 64.78|| ||Bacs|Norris & Fish|Insurance|||||| |29.4.25|DD|Water Plus|Water|||||| |30.4.25|Bacs|S Gilder|Floor cleaner||£ 15.80|||| ||Bacs|Val Scot|April cleans||£ 72.00|||| |1.5.25|Bacs|SJF|MayNews|£ 123.00||||| |6.5.25|Bacs|Norris & Fish|Add Ins|||||| |15.5.25|Bacs|SDC|Buildingregs|||||£ 648.00| |30.5.25|Bacs|Val Scot|Maycleans||£ 120.00|||| ||Bacs|SJF|June News|£ 123.00||||| |23.6.25|DD|SSE|Elec|||£ 552.26||| |30.6.25|Bacs|Val Scot|June Cleans||£ 96.00|||| |||SJF|JulyNews(co|£ 189.00||||| |2.7.25|Bacs|Gar Construc|Drains|||||£ 300.00| |3.7.25|Bacs|B Peabody|Exps|||||£ 557.20| ||Bacs|PPL PRS|Music licence|||||| |4.7.25|Debit card|Home Bargai|Toilet Roll|||||£ 15.38| |---|---|---|---|---|---|---|---|---| |16.7.25|DD|Britsh Gas|Elec|||£ 111.44||| ||Bacs|CommunityC|Sub|||||| ||Bacs|Severnn Was|Sewage|||||£ 369.00| |23.7.25|Bacs|B Peabody|Lightng|||||£ 31.12| |29.7.25|DD|Water Plus|Water|||||| |31.7.25|Bacs|Val Scot|JulyCleans||£ 120.00|||| ||Bacs|SJF|AugNews|£ 123.00||||| |6.8.25|Bacs|Enis|Web Domain|||||| |7.8.25|Bacs|B Peabody|Sewage|||||£ 54.90| |15.8.25|DD|Britsh Gas|Elec|||£ 102.46||| |1.9.25|Bacs|SJF|Sept News|£ 129.00||||| ||Bacs|Val Scot|AugCleans||£ 144.00|||| |16.9.25|DD|Britsh Gas|Month|||£ 135.81||| |22.9.25|Bacs|B Peabody||||||£ 157.28| |1.10.25|Bacs|Val Scot|Sept Cleans||£ 96.00|||| ||Bacs|SJF|Oct News|£ 133.00||||| |2.10.25|Bacs|EJH Construc|Drains|||||£ 4,724.32| |3.10.25|Bacs|Enix|Domain|||||| ||Bacs|EJH Construc|Drains|||||£ 5,000.00| |7.10.25|Bacs|Muckletons|Burgers|||||| |15.10.25|DD|Britsh Gas|Month|||£ 103.69||| |17.10.25|Bacs|J Graves|Thermom|||||£ 7.99| |20.10.25|Bacs|Aaron & Part|Drains Legal|||||£ 909.00| |22.10.25|Bacs|PJ Styles|Apple Juice|||||| |23.10.25|Bacs|B Peabody|Gen|||||£ 51.97| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |||||||||| |£849.71|£159.56|£0.00|£124.92|£1,939.57|£27,172.85|£27,172.85
0.00| |---|---|---|---|---|---|---| |**INS**|**WATER**|**AFFIL**|**HISTORY**|**MISC**|**TOTAL**|| ||||||£96.00|| ||||||£123.00|| ||||£ 124.92||£124.92|| ||||||£120.00|| ||||||£123.00|| ||||||£150.00|| ||||||£617.34|| ||||||£1.44|| ||||||£96.00|| ||||||£8.49|| ||£ 46.68||||£46.68|| |||||£ 27.50|£27.50|| ||||||£96.00|| ||||||£102.00|| ||||||£155.88|| |||||£ 7.80|£7.80|| |||||£ 104.90|£104.90|| ||||||£74.00|| ||||||£129.00|| |||||£ 71.93|£71.93|| |||||£ 7.99|£147.97|| ||||||£4,450.00|| ||||||£890.00|| ||||||£898.28|| ||||||£148.00|| ||||||£159.78|| ||||||£117.00|| ||||||£23.50|| |||||£ 84.00|£84.00|| ||||||£64.78|| |£ 613.73|||||£613.73|| ||£ 39.52||||£39.52|| ||||||£15.80|| ||||||£72.00|| ||||||£123.00|| |£ 235.98|||||£235.98|| ||||||£648.00|| ||||||£120.00|| ||||||£123.00|| ||||||£552.26|| ||||||£96.00|| ||||||£189.00|| ||||||£300.00|| ||||||£557.20|| |||||£ 197.50|£197.50|| ||||||£15.38| |---|---|---|---|---|---| ||||||£111.44| |||||£ 35.00|
£35.00| ||||||£369.00| ||||||£31.12| ||£ 73.36||||£73.36| ||||||£120.00| ||||||£123.00| |||||£ 14.40|
£14.40| ||||||£54.90| ||||||£102.46| ||||||£129.00| ||||||£144.00| ||||||£135.81| ||||||£157.28| ||||||£96.00| ||||||£133.00| ||||||£4,724.32| |||||£ 7.80|
£7.80| ||||||£5,000.00| |||||£ 70.00|
£70.00| ||||||£103.69| ||||||£7.99| ||||||£909.00| |||||£ 1,310.75|
£1,310.75| ||||||£51.97| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ||||||£0.00| ## **HOPE VILLAGE HALL 1 NOV 2024 TO 31 OCTOBER 2025 - RECONCILIATION** ## **CO-OP Accounts** **Current Account** Balance @ 31.10.24 £7,086.84 Income £ 26,702.59 Expenditure £ 27,172.85 -£ 470.26 **Balance @ 31.10.25 £ 6,616.58** Interest **Savings - Instant Access** £ 10,000.00 139 £ 10,139.00 **Savings - 95 days** £ 20,000.00 £426.00 £ 20,426.00 **Total Balance @ 31.10.25 £ 36,616.58** 470.26 ## **HOPE VILLAGE HALL Current Acc 16222900** |**INCOME**|**24-25**||**2023-24**||**Budget**| |---|---|---|---|---|---| |Hire of Hall|£|2,018.50||1640|| |Newsleter ads|£|1,016.00||954|| |Newsleter donatons|£|70.42||292.56|| |Wednesdays|£|8,915.27||7606.61|| |Heatng & Equip|£|-||576.16|| |Upgrade & Decoratng Fund|£|-||0|| |Miscellaneous|£|12,833.72||1146.2|| |Table Tennis|£|690.00||676|| |Apple Juice|£|1,103.25||645|| |Car Parking|£|55.43||73.85|| |||**£26,702.59**||**£13,610.38**|**£0.00**| **TOTAL** **£0.00** |**EXPENDITURE**|**24-25**||**2023-24**|**Budget**|| |---|---|---|---|---|---| |Newleter|£|1,414.00|£1,334.00||80.00| |Cleaning|£|1,317.30|£1,048.89||268.41| |Electricity|£|2,522.72|£1,941.83||580.89| |Décor & Upgrade|£|224.56|£86.08||138.48| |Maintenance & Fire|£|18,620.51|£7,790.29||10,830.22| |Insurance|£|849.71|£630.60||219.11| |Water|£|159.56|£182.61||-23.05| |Afliatons||0|£35.00||-35.00| |History Group||124.92|£210.67||-85.75| |Misc|£|1,939.57|£1,420.43||519.14| |Table Tennis|||0||| |||**£27,172.85**|**£14,680.40**|**£0.00**|**12,492.45**| |**PROFIT ON YEAR 2024 - 25**|||||-470.26| |**PROFIT ON YEAR 2023-24**|||||-1,070.02| ## **Independent Examiner’s Report to the Trustees of Hope Village Hall** **On accounts for the year ended: 31st October 2025 Charity no: 522531** ## **1. Responsibilities and Basis of Report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2025 As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the **Charities Act 2011** (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. In the relevant period the Charity’s accounts (which are prepared in a Receipts and Payments format) exceeded the sum of £25,000. This was an exceptional year in that the income and expenditure was higher than the yearly average due to expenditure on significant capital works; which means the accounts became subject to Independent examination. ## **2. Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - The accounting records were not kept in accordance with section 130 of the Charities Act; or - The accounts did not accord with the accounting records; or - The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Signed:** **Date:** 30[th] March 2026 **Name:** Cerys E Thomas ## N/A **Relevant professional qualification(s) or body (if any):** **Address:** 4 Llys yr Awel, Mold, Flintshire ## **Additional information for the trustees not to be included in the Annual Report but for the record** In preparing this report, I have examined the following - - The lease dated 5/10 /1951 - The accounts as prepared by the Treasurer and presented to the trustees in the form of spreadsheets - Minutes of meetings, including the meeting where the Independent Examiner was appointed. - The recently agreed reserves policy - Bank statements (sample selected at random) ## Comments I note that payments are made online by one person, and this is has worked well to date. It is recommended that payments are handled by more than one person (i.e. one to authorise, and a different person to make the payment) in line with financial management best practice. https://www.gov.uk/government/publications/internal-financial-controls-for-charities-cc8/ internal-financial-controls-for-charities This can be done via a process available through the bank, or by a prior authorisation by a designated committee member via email. Ideally the committee would nominate two people in addition to the treasurer, either of whom can authorise payments. You may want to consider this for the future, as, should you require additional funding, it is something that many funders require. It also offers security to the person who normally makes the payments, especially against malicious allegations etc.