CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412024 To 3110312025 Charity name: ERCALL MAGNA, PAYTON RECREATION GROUND AND VILLAGE HALL Charity registration number: 522519 Objectives and Activities SORP refèrence Para 1.17 Summary of the purposes of the charity as set out in its governing document Malntaln and provlslon the village hall and public recreation ground, wlth particular reference to the use for meetings, lectures, classes and any other forms of recreatlon and l018ure- tlme occupation. With the object of improvlng the condltlons of life for tho local inhabltants. Management- Includlng handling booklngs, advertls8men( event management, co-ordlnating volunteers. Land Registry tasks completod and sollcltors appolnted. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Par8 1.17and 1.19 Malntenance- CCTV system repalrs. On-going general malntenance. Tollet renovation work has been put out to tender. Events - Fund-raising events planned and run In relatlon to on-going malntenance projects that requlre fundlng. More events are planned in the future with the speclfic aim of ralslng funds to complete the toilet renovatlon project. Non-prlmary purpose trading - Trading in order to raise funds for the charit The charity trustees have had regard to the public benefit guidance (PB1-3). Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Par8 1.18
Volunteers provide support to many aspects of the charities work. Includlng offering time to enable maintenance work to be carried ou( support fund- raising events and contribute to new ways of workinglraising funds. By sharing experience gathered in other work or charit environments. Para 1.38 Contribution made by volunteers Achievemants and Performance SORP refér9ncg Multiple maintenance projects have been completed thls raporting year Includingi Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. P8r• 1.20 Ongolng malntenance tssks have taken up a large portion of time. Painting the outside of the hall, rapairlng issues wlth outside Ilghtlng and CCTV. The web81te and booking system has Increased customer engagement and l>ookings 8igniflcantly. Work rolated to the tollet refurbishment Is comlng together and with Inltlal responses to tender Indicating a much higher cost than initially planned, a scale back on the work Is belng planned and hoping work starts as soon as posslble. Events throughout the year have contlnued to engage local rasldents. The running of regular events and the non-primary purpose trading activity has seen an increase In use and attendance numbers. The village hall continues to build on the real sense of community following on from last year. Cuppa club now runs weekly and provides a Social hub for people in the village as well 18 in the colder months, wami space for more vulnerable local resldents.
Financial Review Review of the charity's financial position at the end of the period Para 1.21 Since the website and booking system launch, a large increase in bookings has helped improve the financial outlook for the village hall. Along with fund-raising events and non-primary purpose trading. Have enabled the charity to maintain a sur lus of £6,359 The surplus will be held to be used by the management committee in the following ways. Statement explaining the policy for holding reserves stating why they are held Para 1.22 In the malntonance and insurance of the Recreation Ground and Village Hall and payment of rates, taxes and other expenses In connection with thelr use for the aforesaid purposes and In otherwlsa furtharlng the said purpos88. Planned renovatlon of the tollet's, Including moving the current locatlon of the disabled facilities. Is planned for the near future. Plannlng work has already commenced and a large portion of funds Is currentl ear marked for thls £58 596 NIA Amount of resenies held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 P8r8 1.24 NIA Para 1.23 NIA Additional infomiation {optional) You ma choose to include further statements where relevant about: Events run by the charlty for fund- ralsing purposes along with user groups hlrlng the hall and bar servlces, continue to contribute to the majorlty of Income for the charlty. The charity's principal sources of funds (including any fundraising) Para 1.47 Donations have again remalned significantly lower thls year but events have again helped plug this gap In funding. Non-Primary Purpose tradlng by running a bar around events and private bookings under small-scale exemption helps to both provide a community hub and bring in a small amount of money to hel with eneral maintenance costs.
Structure, Governance and Management Description of charity's trusts.. Type of governing document Charlty Commission Scheme Para 1.25 Constitution How is the charity constituted? Para 1.25 Unincorporated Association Inr Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled lo appoint one or more trustees P8r8 1.25 FOUR elected members, to be appointed at the Annual General Meeting Two by the Ercall Magna Parish Councll, One by the Parochial Church Council of the Eccleslastlcal Parish of High Ercall, One by the Trustees of the High Ercall Methodist Church, One by the Committee of the High Ercall Branch of the Brltlsh Legion, One by the Commlttee of the Hlgh Ercall Women's Institute. One by the Commlttee of the Hlgh Ercall Good Companions, One by the Committee of the Hlgh Ercall Football Club. One by the Commlttee of the High Ercall Tenn18 Club, One by the Commlttee of the Hlgh Ercall Indoor Bowls Club, One by the Commlttee of the Hlgh Ercall Playgroup, One by the Commlttee of the Wh18t Club, One by the Committee of the Parent Teachers Association, One by the Committee of Ercall Magna Bowls Club, One by the Commlttee of the Bingo Club, One by tha Committee of the 100 plus Club
Not more than THREE Co-optative Members to be appointed by the Committee, if they think fit, at a duly constituted meetin of the Committee Reference and Administrative details Chari name Other name the charity uses Ercall Ma na, Pa on Recreation Ground and Villa e Hall High Ercall Village Hall and Playing Fields (Working name) HIGH ERCALL VILLAGE HALL MANAGEMENT COMMITTEE (Working name) 522519 High Ercall Village Hall Park Lane High Ercall Telford Shropshire TF6 6BB Re istered charit number Charity's principal address Names of the charlty trusto88 who manage the charlty Name of pernon lor body) entltled to appolnt tru8tse Ifan Trustee name Offlce Ilf any) Dates actsd If not for whole year Sandra Noyes-Thomas Andy Williams Christopher Grant Ray Wickson Judith Williams Peter Fancett Richard Harrison Paul Harrison Chairman Vice-chairman Secretary Chairman Treasurer Until Feb 25 Until Mar 25 10 12 13 14 15
16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to propety belonging to the charity Trustee name Dats8 actsd If not for whole gar Funds held as custodian trustees on behalf of others Description of the assets held in this capacity NIA Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional information (optional) Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chief executive or names of senior stsff members (Optional infonnation)
Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charlty's trustees Slgnatura(s) Full name(s) Posltlon (eg Secretary, Chair, etc) SANO CMrtl5Y(JO& st6tr efl41fi Date 2S
CHARITY COMMISSION ERCALL MAG ND FOR Ef4fjLANO AND WALIJ Receipts and ments accounts 31nJY2025 CC16a For lh• period Ifom 0IA)412924 To Section A Receipts and payments Unr•strict•d EAdowm•nt tunds funds lunds Total Last y•ar A1 Rec•1 Bank Ini•ri H1 Hire Cumm Pryv4 Dqr Ccmrn D(aliL¥ Wa Grnrrt Frwxn F t$ OT4 474 13AYY ¢.32fj Bw 20222 130 1JO 214 mss income AR) 4A07 37JJJ set Tot1 rncolpl• 414)7 37,833 A3Pa nts r Puicttasey E1 PurchNe 1J.4 1,•J2 4.31B 10.IJO 1.702 12JO4 6,342 156 1.832 4.Jl1 U4 Vlthes T1 IArcMxti 2.•00 IMT Equi LQD7 BwsirylCwd Chaige8 Sub totsl Jl.Vd1 A4 Aset and Inv•strn•nt Sub trtal 38,621 Not ol rne01pfpaym¢ntsJ A5 Tr4n$i•rs b•Thv•on fund$ A6 fA$h funds last •Trd Ca8h fund• thls yoar end ejsg 6.359 1212 52.237 ,237 1.212 CGAA Rl accounty Issi
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independont Examiner's Report Report to the trustee81 rnembers of On accounts for tho year endod 31 MARCH 2025 Charlty no (if any) 522519 Set out on pages I report lo the trustee8 on my examination of the accounts of the above charity {"Ihe Trust.) for the year ended 31 03 2oS Rosponsibllltles and As the charity tNstees of Ihe Trust, you are responslble for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Acf). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followe(J th8 applicable Directions given by the Charity Commission under secli(ffi 145(51(b) of the Act. I have completed my examination. I confirm that no material matters have come lo my attention {other than that disclosed below ') in connectlon wilh the examination which gives me cause to believe that in. any material respect.. accounting records were not kepl in accordance wlth sectlon 130 of the Act or the accounts do not accord with the accounting recordg Independent examlner'8 8tstement I have no conc8ms 8nd h8ve come across no other matters in connection with the examination to which attents'on should be drawn in order to enable proper understanding of the accounts to be athed. pi se delete the words in the brackets rfthey do not 8ppIy. Slgnell: Date: Name: Louise Hughes Rolevant professional quallflcatlon(sl or body Irf anyl: Ercall Magna Parish Council Address: 17 Park Lane High Ercall TF6 6BA IER October 2018