Bicton Village Hall
Financial Statements
For The Year Ended 31 March 2025
Bicton Village Hall Reference and Administrative Details
Charity Name Bicton Village Hall Charity Number 522478 Principal Address 11 The Oval Bicton Shrewsbury SY3 8ER Trustees Clive Brown Margaret Alison Hamer Sara Johnson-Davies Karen Bennett Stephen Brian Cleveley Maureen Thomas Wendy Price John Robert Williams Jill Marie Cleveley Accountant Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Trustees' Report of Bicton Village Hall on the Accounts for the Year Ended 31 March 2025
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the Charities Act 2011 and the Charities SORP (FRS 102) together with Update Bulletin 1.
Structure, Governance and Management
The charity is registered with the Charity Commission and is run in accordance with the conveyance dated 18 October 1950.
Objectives and Activities
The objectives of the Bicton Village Hall are for the premises to be used for the purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library, lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Bicton on the county of Shropshire and its immediate vicinity without distinction of sex or of political religious or other opinions.
Appointment and Induction of Trustees
Bicton Village Hall advertise for new trustees every year. The charity also approaches suitable members.
Achievements and Performance in the year
Lettings for the village hall are increasing, and once again we have new groups hiring the village hall.
The village fete took place again this year and we received grants from local companies to put on new activities at the fete for the local community.
A lot of maintenance work has been undertaken in the last year to ensure that the village hall and grounds are kept in good shape and the hall has received a refresh thanks to a grant from a local company.
Financial Review
The charity had a deficit for the year ended 31 March 2025 amounting to £76. Fund balance carried forward was £85,017.
Reserves Policy
The Trustees aim to maintain free reserves at a low level sufficient to supplement the day to day running of the charity.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Stephen Cleveley Chairman
Date
Independent Examiner's Report to the Management Committee of Bicton Village Hall on the Accounts for the Year Ended 31 March 2025
Basis of independent examiner’s report
We report on the accounts of Bicton Village Hall for the year ended 31 March 2025.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to:
-
examine the accounts
-
to follow the general directions for the conduct of an independent examination
-
to state whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
-
to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
have not been met; or
- to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Date: 14/05/2025
Bicton Village Hall Statement of Financial Activities for the Year Ended 31 March 2025
| Note Incoming Resources Incoming resources from generated funds: Donations and legacies 3 Charitable activities 4 Investment income 5 Other income 6 Total Incoming Resources Resources Expended Charitable Activities 7 Governance costs 8 Total Resources Expended Transfer Between Funds Net Incoming Resources Fund balance brought forward Fund Balance Carried Forward at 31 March 2025 Net Incoming Resources Before Transfers |
Unrestricted Funds Restricted Funds Total Funds 2025 2025 2025 £ £ £ 2,783 - 2,783 23,098 - 23,098 - - - 3,006 - 3,006 28,887 - 28,887 27,840 - 27,840 1,123 - 1,123 28,963 - 28,963 (76) - (76) - - - (76) - (76) 85,093 - 85,093 85,017 - 85,017 |
Total Funds 2024 £ 694 18,455 - 3,846 |
|---|---|---|
| 22,995 | ||
| 32,442 1,007 |
||
| 33,449 | ||
| (10,454) - |
||
| (10,454) | ||
| 95,547 | ||
| 85,093 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Bicton Village Hall Balance Sheet as at 31 March 2025
| Note Fixed Assets 10 Tangible Fixed Assets Current Assets Debtors 11 Bank and cash balances Current Liabilities Creditors 12 (due in less than 1 year) Net Assets Represented by Funds Unrestricted fund 15 Restricted funds 15 |
£ £ 61,411 515 23,915 24,430 (824) (824) 85,017 85,017 - 85,017 2025 |
£ £ 62,277 320 26,021 26,341 (3,525) (3,525) 85,093 85,093 - 85,093 2024 |
£ £ 62,277 320 26,021 26,341 (3,525) (3,525) 85,093 85,093 - 85,093 2024 |
|---|---|---|---|
| (3,525) | |||
| 85,093 | |||
| 85,093 - |
|||
| 85,093 |
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for providing Community accounting Services Ltd with all information and explanations necessary for their compilation.
Stephen Cleveley Chairman
Date
Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Charities SORP (FRS 102) together with update Bulletin 1.
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable.
(d) Resources Expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is recognised on an accrual basis and is reported as part of the expenditure to which it relates:
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent Examiner's fee and payroll costs.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. Floor areas, per capita or estimated usage.
(e) Fixed Assets
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment
25% reducing balance basis
Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
2 Trustee's Remuneration
No Trustees received a remuneration during the year.
Trustees are reimbursed expenses throughout the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025
3 Donations & Legacies
| Grants Donations Total 4 Charitable Activities Fundraising events Hall letting Newsletter Indoor bowls Sundry income Total 5 Investment Income Bank interest received Total 6 Other Income Bicton club rent Recycling Solar panel income Total |
Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ 33 - 33 2,750 - 2,750 2,783 - 2,783 Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ 3,110 - 3,110 18,239 - 18,239 1,346 - 1,346 360 - 360 43 - 43 23,098 - 23,098 Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ - - - - - - Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ 2,188 - 2,188 200 - 200 618 - 618 3,006 - 3,006 |
Total Funds 2024 £ 44 650 |
|---|---|---|
| 694 | ||
| Total Funds 2024 £ 2,059 13,354 2,585 420 37 |
||
| 18,455 | ||
| Total Funds 2024 £ - |
||
| - | ||
| Total Funds 2024 £ 2,188 150 1,508 |
||
| 3,846 |
Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025
| 7 Resources Expended - Charitable Activities Support Costs Booking secretary Cleaner Bar staff Wages Loss on disposal of tangible fixed assets Depreciation of tangible fixed assets Direct costs Newsletter Event costs Rent & Rates Insurance Licence costs Light & Heat Repairs Miscellaneous costs Total 8 Governance Costs Independent Examiner's fee |
Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ - - - - - - 510 - 510 4,393 - 4,393 18 - 18 966 - 966 2,032 - 2,032 2,601 - 2,601 1,996 - 1,996 2,023 - 2,023 340 - 340 3,460 - 3,460 9,436 - 9,436 65 - 65 27,840 - 27,840 Unrestricted Restricted Total Funds Funds Funds 2025 2025 2025 £ £ £ 1,123 - 1,123 |
Total Funds 2024 £ 450 2,466 64 1,464 - 1,255 2,207 1,105 4,449 1,908 757 2,433 13,805 79 |
|---|---|---|
| 32,442 | ||
| Total Funds 2024 £ 1,007 |
Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025
9 Net Incoming Resources for the Year
| This is stated after charging: Depreciation of owned assets 10 Tangible Fixed Assets Cost At 1st April 2024 Additions Disposals As at 31 March 2025 Depreciation At 1st April 2024 Charge for the year As at 31 March 2025 Net Book Value As at 31 March 2025 As at 1 April 2024 11 Debtors Trade debtors Prepayments and accrued income 12 Creditors - due in less than one year Trade creditors Accruals and deferred income Other taxes 13 Deferred Income Amount deferred in year |
2025 2024 966 1,255 Land & Fixtures, Fittings Buildings & Equipment Total £ £ £ 58,500 36,376 94,876 - 119 119 - -18 -18 58,500 36,477 94,977 - 32,600 32,600 - 966 966 - 33,566 33,566 58,500 2,911 61,411 58,500 3,776 62,276 2025 2024 £ £ - - 515 320 515 320 2025 2024 £ £ 96 283 655 3,242 73 - 824 3,525 2025 2024 £ £ 100 133 |
2025 2024 966 1,255 Land & Fixtures, Fittings Buildings & Equipment Total £ £ £ 58,500 36,376 94,876 - 119 119 - -18 -18 58,500 36,477 94,977 - 32,600 32,600 - 966 966 - 33,566 33,566 58,500 2,911 61,411 58,500 3,776 62,276 2025 2024 £ £ - - 515 320 515 320 2025 2024 £ £ 96 283 655 3,242 73 - 824 3,525 2025 2024 £ £ 100 133 |
|---|---|---|
| 94,977 | ||
| 32,600 966 |
||
| 33,566 | ||
| 61,411 | ||
| 62,276 | ||
Deferred income relates to grant funding received for the purchase of equipment and is released in line with the depreciation charged over the useful life of the assets.
Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025
14 Analysis of Net Assets Between Funds
| Tangible Fixed Assets Current Assets Current Liabilities Net Assets at 31 March 2025 15 Statement of Funds Brought Forward £ Unrestricted Funds 85,093 Restricted Funds - Total of Funds 85,093 |
Unrestricted Funds £ 61,411 24,430 (824) 85,017 Incoming Resources £ 28,887 - 28,887 |
Restricted Funds £ - - - - Resources Expended £ (28,963) - (28,963) |
Total Funds £ 61,411 24,430 (824) 85,017 Transfers in/(out) £ - - - |
Carried Forward £ 85,017 - |
|---|---|---|---|---|
| 85,017 |