## **Bicton Village Hall**
## **Financial Statements**
**For The Year Ended 31 March 2025**
## **Bicton Village Hall Reference and Administrative Details**
**Charity Name** Bicton Village Hall **Charity Number** 522478 **Principal Address** 11 The Oval Bicton Shrewsbury SY3 8ER **Trustees** Clive Brown Margaret Alison Hamer Sara Johnson-Davies Karen Bennett Stephen Brian Cleveley Maureen Thomas Wendy Price John Robert Williams Jill Marie Cleveley **Accountant** Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
## **Trustees' Report of Bicton Village Hall on the Accounts for the Year Ended 31 March 2025**
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2025. The financial statements have been prepared in accordance with the Charities Act 2011 and the Charities SORP (FRS 102) together with Update Bulletin 1.
## **Structure, Governance and Management**
The charity is registered with the Charity Commission and is run in accordance with the conveyance dated 18 October 1950.
## **Objectives and Activities**
The objectives of the Bicton Village Hall are for the premises to be used for the purposes of physical and mental training and recreation and social moral and intellectual development through the medium of reading and recreation rooms library, lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Bicton on the county of Shropshire and its immediate vicinity without distinction of sex or of political religious or other opinions.
## **Appointment and Induction of Trustees**
Bicton Village Hall advertise for new trustees every year. The charity also approaches suitable members.
## **Achievements and Performance in the year**
Lettings for the village hall are increasing, and once again we have new groups hiring the village hall.
The village fete took place again this year and we received grants from local companies to put on new activities at the fete for the local community.
A lot of maintenance work has been undertaken in the last year to ensure that the village hall and grounds are kept in good shape and the hall has received a refresh thanks to a grant from a local company.
## **Financial Review**
The charity had a deficit for the year ended 31 March 2025 amounting to £76. Fund balance carried forward was £85,017.
## **Reserves Policy**
The Trustees aim to maintain free reserves at a low level sufficient to supplement the day to day running of the charity.
## **Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
## **Stephen Cleveley Chairman**
## **Date**
## **Independent Examiner's Report to the Management Committee of Bicton Village Hall on the Accounts for the Year Ended 31 March 2025**
## **Basis of independent examiner’s report**
We report on the accounts of Bicton Village Hall for the year ended 31 March 2025.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to:
- examine the accounts
- to follow the general directions for the conduct of an independent examination
- to state whether particular matters have come to our attention.
## **Basis of independent examiner’s statement**
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
1. which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
- to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH**
> **Date:** 14/05/2025
## **Bicton Village Hall Statement of Financial Activities for the Year Ended 31 March 2025**
|**Note**
**Incoming Resources**
Incoming resources from generated funds:
Donations and legacies
**3**
Charitable activities
**4**
Investment income
**5**
Other income
**6**
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
**7**
Governance costs
**8**
**Total Resources Expended**
**Transfer Between Funds**
**Net Incoming Resources**
Fund balance brought forward
**Fund Balance Carried Forward at 31**
**March 2025**
**Net Incoming Resources Before Transfers**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**2,783**
**-**
**2,783**
**23,098**
**-**
**23,098**
**-**
**-**
**-**
**3,006**
**-**
**3,006**
**28,887**
**-**
**28,887**
**27,840**
**-**
**27,840**
**1,123**
**-**
**1,123**
**28,963**
**-**
**28,963**
**(76)**
**-**
**(76)**
**-**
**-**
**-**
**(76)**
**-**
**(76)**
**85,093**
**-**
**85,093**
**85,017**
**-**
**85,017**|_Total_
_Funds_
_2024_
_£_
_694_
_18,455_
_-_
_3,846_|
|---|---|---|
|||_22,995_|
|||_32,442_
_1,007_|
|||_33,449_|
|||_(10,454)_
_-_|
|||_(10,454)_|
|||_95,547_|
|||_85,093_|
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
**Bicton Village Hall Balance Sheet as at 31 March 2025**
|**Note**
**Fixed Assets**
**10**
Tangible Fixed Assets
**Current Assets**
Debtors
**11**
Bank and cash balances
**Current Liabilities**
Creditors
**12**
(due in less than 1 year)
**Net Assets**
**Represented by Funds**
Unrestricted fund
**15**
Restricted funds
**15**|**£**
**£**
**61,411**
**515**
**23,915**
**24,430**
**(824)**
**(824)**
**85,017**
**85,017**
**-**
**85,017**
**2025**|_£_
_£_
_62,277_
_320_
_26,021_
_26,341_
_(3,525)_
_(3,525)_
_85,093_
_85,093_
_-_
_85,093_
_2024_|_£_
_£_
_62,277_
_320_
_26,021_
_26,341_
_(3,525)_
_(3,525)_
_85,093_
_85,093_
_-_
_85,093_
_2024_|
|---|---|---|---|
|||_(3,525)_||
|||||
||||_85,093_|
||||_85,093_
_-_|
||||_85,093_|
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for providing Community accounting Services Ltd with all information and explanations necessary for their compilation.
## **Stephen Cleveley Chairman**
## **Date**
## **Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025**
## **1. Accounting Policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
## **(a) Basis of accounting**
The financial statements have been prepared under the historical cost convention and in accordance with the Charities SORP (FRS 102) together with update Bulletin 1.
## **(b) Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
## **(c) Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to, and certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable.
## **(d) Resources Expended**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is recognised on an accrual basis and is reported as part of the expenditure to which it relates:
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent Examiner's fee and payroll costs.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. Floor areas, per capita or estimated usage.
## **(e) Fixed Assets**
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment
25% reducing balance basis
Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
## 2 **Trustee's Remuneration**
No Trustees received a remuneration during the year.
Trustees are reimbursed expenses throughout the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
## **Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025**
## **3 Donations & Legacies**
|Grants
Donations
Total
**4**
**Charitable Activities**
Fundraising events
Hall letting
Newsletter
Indoor bowls
Sundry income
Total
**5**
**Investment Income**
Bank interest received
Total
**6**
**Other Income**
Bicton club rent
Recycling
Solar panel income
Total|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**33**
**-**
**33**
**2,750**
**-**
**2,750**
**2,783**
**-**
**2,783**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**3,110**
**-**
**3,110**
**18,239**
**-**
**18,239**
**1,346**
**-**
**1,346**
**360**
**-**
**360**
**43**
**-**
**43**
**23,098**
**-**
**23,098**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**2,188**
**-**
**2,188**
**200**
**-**
**200**
**618**
**-**
**618**
**3,006**
**-**
**3,006**|_Total_
_Funds_
_2024_
_£_
44
650|
|---|---|---|
|||_694_|
|||_Total_
_Funds_
_2024_
_£_
2,059
13,354
2,585
420
37|
|||_18,455_|
|||_Total_
_Funds_
_2024_
_£_
-|
|||_-_|
|||_Total_
_Funds_
_2024_
_£_
2,188
150
1,508|
|||_3,846_|
## **Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025**
|**7**
**Resources Expended -**
**Charitable Activities**
**Support Costs**
Booking secretary
Cleaner
Bar staff
Wages
Loss on disposal of tangible fixed assets
Depreciation of tangible fixed assets
**Direct costs**
Newsletter
Event costs
Rent & Rates
Insurance
Licence costs
Light & Heat
Repairs
Miscellaneous costs
Total
**8**
**Governance Costs**
Independent Examiner's fee|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**510**
**-**
**510**
**4,393**
**-**
**4,393**
**18**
**-**
**18**
**966**
**-**
**966**
**2,032**
**-**
**2,032**
**2,601**
**-**
**2,601**
**1,996**
**-**
**1,996**
**2,023**
**-**
**2,023**
**340**
**-**
**340**
**3,460**
**-**
**3,460**
**9,436**
**-**
**9,436**
**65**
**-**
**65**
**27,840**
**-**
**27,840**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2025**
**2025**
**2025**
**£**
**£**
**£**
**1,123**
**-**
**1,123**|_Total_
_Funds_
_2024_
_£_
450
2,466
64
1,464
-
1,255
2,207
1,105
4,449
1,908
757
2,433
13,805
79|
|---|---|---|
|||32,442|
|||_Total_
_Funds_
_2024_
_£_
_1,007_|
## **Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025**
## **9 Net Incoming Resources for the Year**
|This is stated after charging:
Depreciation of owned assets
**10 Tangible Fixed Assets**
**Cost**
At 1st April 2024
Additions
Disposals
**As at 31 March 2025**
**Depreciation**
At 1st April 2024
Charge for the year
**As at 31 March 2025**
**Net Book Value**
**As at 31 March 2025**
As at 1 April 2024
**11 Debtors**
Trade debtors
Prepayments and accrued income
**12 Creditors - due in less than one year**
Trade creditors
Accruals and deferred income
Other taxes
**13 Deferred Income**
Amount deferred in year|**2025**
_2024_
**966**
_1,255_
**Land &**
**Fixtures, Fittings**
**Buildings**
**& Equipment**
**Total**
**£**
**£**
**£**
58,500
36,376
94,876
-
119
119
-
_-18_
-18
**58,500**
**36,477**
**94,977**
**-**
32,600
32,600
**-**
966
966
**-**
**33,566**
**33,566**
**58,500**
**2,911**
**61,411**
58,500
3,776
62,276
**2025**
_2024_
**£**
_£_
**-**
_-_
**515**
_320_
**515**
_320_
**2025**
_2024_
**£**
_£_
96
_283_
655
_3,242_
73
_-_
**824**
_3,525_
**2025**
_2024_
**£**
_£_
**100**
_133_|**2025**
_2024_
**966**
_1,255_
**Land &**
**Fixtures, Fittings**
**Buildings**
**& Equipment**
**Total**
**£**
**£**
**£**
58,500
36,376
94,876
-
119
119
-
_-18_
-18
**58,500**
**36,477**
**94,977**
**-**
32,600
32,600
**-**
966
966
**-**
**33,566**
**33,566**
**58,500**
**2,911**
**61,411**
58,500
3,776
62,276
**2025**
_2024_
**£**
_£_
**-**
_-_
**515**
_320_
**515**
_320_
**2025**
_2024_
**£**
_£_
96
_283_
655
_3,242_
73
_-_
**824**
_3,525_
**2025**
_2024_
**£**
_£_
**100**
_133_|
|---|---|---|
|||**94,977**|
|||32,600
966|
|||**33,566**|
|||**61,411**|
|||62,276|
||||
Deferred income relates to grant funding received for the purchase of equipment and is released in line with the depreciation charged over the useful life of the assets.
## **Bicton Village Hall Notes to the Financial Statements for the Year Ended 31 March 2025**
## **14 Analysis of Net Assets Between Funds**
|Tangible Fixed Assets
Current Assets
Current Liabilities
Net Assets at 31 March 2025
**15 Statement of Funds**
**Brought**
**Forward**
**£**
**Unrestricted Funds**
85,093
**Restricted Funds**
-
**Total of Funds**
**85,093**|**Unrestricted**
**Funds**
**£**
**61,411**
**24,430**
**(824)**
**85,017**
**Incoming**
**Resources**
**£**
**28,887**
-
**28,887**|**Restricted**
**Funds**
**£**
**-**
**-**
**-**
**-**
**Resources**
**Expended**
**£**
**(28,963)**
-
**(28,963)**|**Total**
**Funds**
**£**
**61,411**
**24,430**
**(824)**
**85,017**
**Transfers**
**in/(out)**
**£**
**-**
-
**-**|**Carried**
**Forward**
**£**
**85,017**
**-**|
|---|---|---|---|---|
|||||**85,017**|