Charity registrntion number: 522473 Adderley Village Hall Annual Report and Financial Statements for the Year Ended 31 December 2023 Alextrd Group Limited Chartered Certified Accountsnts 7-9 Macon Court Crewe Cheshire CWI 6EA
Adderley Village Hall Contsnts (continued) Reference and AdMI1[ative Details Tntees, Report 2to3 Statement of Tnjstees, Responsibilities Independent Examinews Report Statement of Financial Acttvities 6t07 Balance Sheet Notes to the Financial Statements 9t013
Adderley Village Hall Reference and Administrative Details Trustees Mr tN WAlson Mr R Clare Mr PJ Gadd Mrs C Weaver MT B Wrathall Mis5 K Archer Mrs W Icke A Swindale Charity Registration Number 522473 Principal Office A529 Main Road Adderley Market Drayton Shropshire TF9 3TF Independent Examiner Alextra Group Limited Chartered Certified Awountsnts 7-9 Macon Court c.rewe Cheshire CWI 6EA Page I
Adderley Village Hall Trustees, Report The trustees present the annual report together with the finan¢ial statements of the charity for the year ended 31 December 2023. Objectives and activiti¢s Publlc benefv Adderley Village HaEI provides a community facility for Add¢rl¢y Village and SOUndIng areas. A number of groups meet regularty, usualty weekfy, with the hall also betng available for hire on a one off basis. A licensed bar is open 3-5 evenings a week (where these profits are then donated io the charity at the year end). A number of events are ogdnised by the trustees to raise funds for the hall. The trnstees confirni that they have rompli¢d with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Strutture. governance 4nd manggement Financial Anstrnments Objeclives andpoliciow Th¢ charity's a¢tivitie5 expo it to a number of fmancial risks including credit risk. cash flow risk and liquidity risk. The use of financial derivatives is govemed by the charity's policies approved by the board of tru5t¢es, which provide written principles on the use of financial derivatives to manw these risks. The charity does not use derivative financial instruments for speculative PUryM)W. Cashjiow rk The charity's activities expose it primarily to the finallciai risks of changes in foreign cUrreY exchange rates and interest rates. The charity wes foreign ¢xthange forwdrd contrncts and interest rate swap contra¢ts to hedge these exposures. Interest bearing assets and liabilities are held at fjxed rate to ensure certainty of cash flows. Credlt rtsk The charity's principal financial assets are bank balances and cash. trade and oth¢r receivable4 and investments. The charity's credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtfid receivables. An allowance for impaim]ent is made where there is an identified loss event which, based on previo6 experience, is evidence of a r¢du¢tion in the rewverability of the h flows. The credit risk on liquid funds and derivative financAal instruments is limited b¢tse the counterparties are banks with high credit-ratiw assigned by international credit-rating agencies. The charity has no significant concentration of credit risk. with exposur¢ spread over a large number of counterpartfftes and customers. Page 2
Adderley Village Hall Truste, Report (continued) Liquidity risk In order to nmintain liquidity to ensure that sufficient fimds are available for ongoing operations and future developments, the charity uses a mixture of long-terni and short-temi debt finance. Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements. The atmual report approved by the InteeS of the charity on . ..... ..2g . and signed OD its behalf by: Mr IN Wilson Trustee Mr K Greetham TTUStee Page 3
Adderley Village Hall Statement of Trustees, Responsibilities The trustees are resrM)nsible for preparing the trustees, report and the financial statements in a¢cordan¢e with the United Kingdom Accounting Standards (United Kingdorn Generally Accepted Accounting Practice) and applicabl¢ law and regulations. The law applicable to charities requires the trustees to pr¢pare financial statements for each fmancial year which give a true and fair view of the state of affairs of the clwity and of the incoming r¢source5 and application of resources of the ch8rAty for that period. In preparing these financial statementy the trnstees are required to: select suitable accounting policies and then apply them consTrstentty' observe the meth(Ml$ and principles in the Charitie5 SORP; make judgements and estimates that are rOnable and prlldent state whether appli¢abl¢ aUting standards have been followed, subject to any m&¢rial departures disclosed and explained in the financial ststcm¢nts" and prepare the flnancial statements on the going concern basis unless it is nwlpropriate to presume that th¢ charity will continue in business. The trustees are responsible for keeping proper COunting records that disclose with reasonable accuracy at any time the financiaI position of the charlty and enable them to ensure that the financial statements con]ply with the Charities Act 2011. the Charities (Accounts and Reports) Reguiatlons 2008. and th¢ provisions of the constitution. The trustees are also responsible for safeguardtng the assets of the charftty and henr¢ fr>r taking rsOnable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the n]aint¢nanGe and integrity of the corporate and financial information included on the charitable company's website. L¢gislaiion governing the preparation and dissemination of financial ststements tnay differ from legislation in other jurisdictions. Ap roved by the tntstees of the charity on .. .. and sId on its behalf by.. Mr IN Wilson Tntee MT K Greetham - TnJstee Page 4
Adderley Village Hall Independent Examiner's Report to the trnstees of Adderley Village Hall I report lo the trustees on my examination of the accounts of Adderley Village Hail frir the year ended 31 December 2023. Respon5ibilitie$ and basis of report As the charity trustees of Adderley Village Hall you are SPonSible for the preparation of the accounts in accordance with the requirements of the Charlties Act 2011 ('the Act,). I report in respect of my examinatton of th¢ Add¢rl¢y Village Hall's a¢¢ounts Carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5Xb) of the Act. Independent examiner's stateDllt I have completed my examination. I confirni that no materid matters have ¢ome to my attention in connection with the examination givtng me raus¢ to believe that in any material respect: accounting records were not kept in respect of Adderley Village Hail as required by section 130 of the Act" or 2. the coUnts do not accord with those records. or 3. the accounts do not comply with the accounting requirements concerning the forni and content of accounts set out in ihe Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts giv¢ a 'tru¢ and fair view which is not a matter considered as part of an ind¢pend¢nt examination. I have no concerns and have come across no other matters in connection with the eL2mination lo which attention should be drawn in this report in order to enable a proper understanding of the ac£ounts to be reached. Mr l Biddington Chartered Certified Accountsnts Alextra Group Limited 7-9 MaGon Court Crew¢ Cheshir¢ CWI 6EA Page 5
Addtrley Village H1 Statement of FlnDehl A£VItA f(tyr the Yer Ended 31 Dtttmber 21bll UAres¢rkt¢d Tot#1 2023 r4vte Income attd Endowmtjkts froAL Donwions and It[4$ InvesteD1 it0 OtheT iDcome 29.213 344 2,379 29213 344 2,379 Total 31,936 31,936 Exprtre Raising fot Charitable &diviti&s 19,542} (9.%9 (9,542} 9,9691 Total expeDdibJre 12.425 Net tDoveJll¢llt itt fiujds 12,425 12,425 Re¢ootili#tiott of Totsl br4)ugbt forw&rd 129266 129,266 Totsi fuDds ¢arri¢d forward io 141.691 141691
Adderley Vill4e H ststement of FIDanclal Athldes forthe ye Ended 31 Detember 2023 (eonlinued) Totsl 2022 Note DoMatiODS 8Ad le¢1¢$ 23,486 179 2.970 23,486 179 2.970 Totsl illcoJDe 26.635 26.635 PAiSillg fuDd$ Chatitabk a¢tivities 0.3081 18,6201 18.620 Total expellditure 115,9281 15.928 Net iDcome 10.707 Netmovemwu in fill$ io. 10.7tr1 RtcoDtifialion of funds Tol21 fid5 b[gt forwatd 118558 118,558 io ]?9265 129 26) The d5 breakdown for2022 is shown in llote 10. The notes onpaBeB 9t0 13 f(m aD itttewi part of thB5e fill]1 sLate]llart5. Pa¥e 7
Adderley Village Hall (Registration number: 522473) Balance Sheet as at 31 December 2023 2023 2022 Note Current asstls Debtors Cash at bank and in hand 16.531 125,460 8,740 120.525 141,991 129,265 Creditors: Amounts falling dy¢ on¢ year (300) Net assets 141.691 129.265 Funds of the ¢harlty: Unrestricted iDeome funds Unr¢stri¢ted fimds 141,691 129.265 Total funds io 141,691 129,265 Th fjnancial statements on pages 6 to J3 were approved by the trustee5. and authorised for issue on signed on their behalf by". Mr IN Wilson Truste¢ Mr K GreethwTr'" Trustee The notes on pages 9 to 13 form an integral part of these financial statements. Pag¢ 8
Adderley Village Hall Notes to the Financial Statements for the Year Ended 31 Deeember 2023 l Accounting policies Statement of eoDwliance The fmancial statements have been prepared in accordance with the second edition of the Charities Stalement of R¢commend¢d Practice issued in October 2019, the Finallclal Reporting Standard applicable in the United Kingdom and Republic oflreland (FRS 102) and the Cbarftties Act 2011. Basis of prepgratio Adderley Village Hall meets the definition of a public benefit enttty under FRS 102. The accounts (financial Statements) have been prepared under the historical cost convention with items rerogllised at cost or transaction value unless othenvise stated in the relevant note(s) to these accounts. Income and endowments Voluntary Incon including donatio 8itL£, legacies and grants that provide core fill1ng or are of a general nature is Trfogmised when the charity h05 entitlernent to the income. it is probable that the incorne will be received and the amount can be measured wtth sufficient reliability. Donatlons andlegacies DonatioDs and lega¢ies are r¢¢ogtiised on a receivable basis when Teceipt is probable and the amount can be reltably measured. Expenditure Ail expenditure is regnised once there is a legal or cOnstntIvc obligation to that expenditute. it is probabl¢ settlement is required and th¢ amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular heading$ they have been allocatsd on a basis consistent with the use of resources, with central staff costs alli)cated on the basis of tlme spenL and depreciatlon charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. Raisinglunds These are costs incurred in attracting voluntary tncome. the management of investhients al those incurred in trading activities that raise fimds. Governance Costs These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audil strategic management and trustees meelings and reimbursed expenses. Taxation The charity is considered to pass the tests set out in Parngraph I Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation lay purposes. Accordingly, the ¢harity is potentially exempt from ttion in respect of income or capttal gains received within categories covered by Chapter 3 Part I l of the Corporation Tax Act 2010 or Section 256 of the T&Yation of Chargeable Gains Act 1991 to the extent that such income or gains ar¢ applied exCI1ve1Y to charitable purposes. Page 9
Adderley Village Hall Notes to the Financial Ststements for the Year Ended 31 December 2023 (continued) 2 Income from donations and legacies Unrtstricted fullds General Total funds Donations and leg1¢5. Donations from individuals Legacies Regular giving and w>ital dojjations 13,978 3.171 12.064 13.978 3,171 12,064 Total for 2023 29,213 29,213 Total for 2022 23,486 23,486 3 Investment income UnrestTiCted funds General Totsl fvnds Interest receivable and simtlar income. Interest receivable on bank deposits Tot41 for 2023 344 344 344 344 Total for 2022 179 179 Page 10
Adderley Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 4 Other income Unrestrieted funds General Total fullds Rental income 2,379 2.379 Total for 2023 2.379 2,379 Total for 2022 2,970 2,970 5 Expenditure on charitable activities Unrestrieted runds Gen¢ral Total funds Note Governance costs 9.969 9,969 Total for 2022 8,620 8.620 Page 11
Adderley Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 (continued) 6 Analysis of governance and support eosts Governance costs Unrestricted nds Gtneral Total funds Independent examiner fees Examinthon of the fiDan¢ial stat¢m¢nts Other governance costs 708 9.261 708 9,261 Totsl for 2023 9.969 9,969 Total for 2022 8,620 8,620 Page 12
Adderley Village Hall Notes to the Financial Statements for the Year Ended 31 December 2023 (continlled) 7 Tydxation The charity is a registered charity and is therefore exempt from taKation. 8 Debtors 2023 2022 Other debtors 16,531 8.740 9 Creditors: amounts falling due within one year 2023 Accruals 300 10 Funds Balance at 31 December Balance at I January 2023 Incoming resources RtsoureL¥ espended 2023 Unrestricted General 129,266 31,936 (19.511) 141.691 Balallce at 31 December 2022 Balance at I January 2022 lllcoming resources Resources expended Unrestricted General 118,558 129,265 11 Related party traDctiOnS Page 13
Adderley Village Hall Detailed Statement of Financial Activities for the Year Ended 31 December 2023 Total 2023 Tot41 2022 Income and Endowments from: Donations and legacies (analysed below) Investment Income (analysed below) Other income (anatysed below) 29.213 344 2J79 23,486 179 2.970 Total income 31,936 26,635 Expenditure on.. Raising fid5 (analy5ed below) Charitable activities (analysed below) (9,542) 9,969 (7,308) (8,620 Total expendiftwe 19,511 15,928 Net income 11425 10,707 Net movement in funds 11425 10,707 Reeoneiliation of funds Total funds brought forwdrd 129.266 118.558 Totsl funds carried fonvard 141.691 129,265 This page does not fo part of the statutory financial statements. Page 14
Adderley Village Hall Detailed Statement of Financial Adivities for the Year Ended 31 December 2023 (continued) Total 2023 Total 2022 Donations andlegaci Fundraising ADDeals and donations Regular gtving and capital donations Sponsorship 3,171 13,978 12.014 50 2,370 12,532 8,584 29,213 23.486 Inves¢ment ineome Interest on cash deposits 344 179 344 179 Othér Income Rental inwm¢ 2,379 2,970 2.379 2,970 Raislngfvnds Bowling costs Truste¢s fees (9.242) (300) (7.008) (300) (9.5421 7 3081 Chapital)le a¢*ivl Water rates LighL heat and power Insurance Repairs and nuintenan¢¢ General matntenance Telephone and fax Computer software and niainteDan¢e sts Trnde subscriptAOL8 Sundry expenses AccountanGy fees (424) {2.495) (1,161) (1,198) (1.654) {359) {312) (187) (367) (2.635) (I,ooi) (574) {I,218) (429) {286) {473) JJ (1,471} (708) 9.969 (995) (642) 8,620 This page does not forni part of the statutory financial statements. Page 15