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← 2nd Stamford Town Scout Group

2025-03-31-accounts

2[nd] Stamford (Town) Scout Group Group Scout Council

Annual General Meeting

Monday 23[rd] June 2025 Empingham Road Scout HQ, Stamford PE9 2RJ

Minutes

1.

Attendees

Jan Simmonds, Nick Reynolds, Trevor Watson, Lisa Stevenson, Tom Facer, Neil Wotherspoon, Anna Wotherspoon, Danielle Byford, Patrick Horton, Charlotte Pritchard, Ann Burrows, John Burrows, James Burrows, Lucy Burrows, Jonathan Bull, Pauline Jones, Becky Birch, Andrew Headley

2. Apologies

Paul Scholes, Neil Scholes

Governance topics

3.

Review of the previous year

4. Making appointments

The District Lead Volunteer explained that new Charity Commission recommendations are that no-one holds a trustee position for more than 9 years. The Chairman thanked the new and old Trustee Boards. He gave particular thanks to Nick for all his hard work over the past 6 years.

5. Recognition

The District Lead Volunteer made presentations to Nick Reynolds – 5 years service award Jonathan Bull - 10 years service award

Gareth Jones – 25 years service award (presented to Pauline in his absence)

6. Closing Remarks

The new Group Lead Volunteer (GLV) spoke about starting the year by contacting all 55 adults who have valid DBS checks to enhance the support for the group and the leaders.

The GLV is the person who liaises between the Trustee Board and the leaders. We will be working with the new structures and understanding what our roles are.

The Chairman closed the meeting

2nd Stamford Town Scout Group Receipts and Payments Account for the period ending 31 March 2025

Income
Note
Subs
Camping Activities
(1)
Exciting Activities
(2)
Weekly Activities
Hiring
(5)
Property costs
Gift Aid
Fund Raising
(4)
Fund Raising New HQ
(4)
Bank interest
Other
Sale of Hoodies and shirts
Excess of Expenses over Receipts		 14,176.00
5,839.50
1,722.75
-
1,406.92
-
3,129.04
621.80
9,321.78
727.59
-
1,364.00
7,252.24
45,561.62
0.00		 Expenditure
Note
Membership Fees
Camping Activities
(1)
Exciting Activities
(2)
Weekly activities
Scout Shop (badges etc)
Property costs
(7)
Maintenance
(6)
Equipment
(8)
Fund Raising costs
New HQ
Go cardless (Subs) fees & taxes
Online subscriptions
Other
Training
Hoodies and shirts		 7,401.50
5,447.75
2,663.20
877.14
1,651.93
4,282.86
1,790.19
1,246.29
457.33
16,988.60
928.83
180.00
40.00
-
1,606.00
45,561.62
1,606.00

Balance Sh••t •$ •131 March 2025 nated Funds Unrestrfcted Funds R trlcted Funds Tot•1 Funds Openlry ￿larKe5. Peiiy Cash Floats OSM Card5 Lloyds Bank Total Opening 931ances Movement in the year Closln8 balance 582.53 20.CiI 288.77 42,993.51 43,8￿81 735.76 44620.57 7,920.58 7.920.58 6,922.67 14,843.25 14,910.67 14,910.67 14.9IO.67 66,716.06 17,252.241 59.463.82 Fund$ Total Float5 Petty cash OSM Caids Lloyd5 bank- savin8s accounis Lincub dep05115- 22123 - donated to untt funds New HQ Empin8ham Road Expenses- 21122 ew FIQ Empingham Road Expense5. 22123 New Ha Empingham Road Expenses- 24125 New Ha Emplngham Road- 19120 New HQ Empingham Road - 20121 New HQ Ethpln8ham Road- 21/22 New HQ ErQp￿ngharn Road- 22123 Aaiviry Fund RèisiTh8 for new HQ 23124 Activity Fund R4islng for new HQ 24115 Corpofate Donaiion5 foT Ho- 23124 Total Ocnattons for new Ha- 24125 Starnlord Method15t Donation for new FlQ- 20121 St8mford Meihodi5t Donètion lor new HQ- 22123 Stamford Method*st Donation for new HQ- 23124 Lloyd5 bank- current accouBI (Note 31 637.76 637.76 388.13 S6,168.71 388.13 41,(KM.28 321.18 16,346.231 110,895.451 122.343.201 114.910.671 12,077.931 2.6(Kl.01 2,876.22 870.co 45,311.52 337.80 1,768.91 7,505.96 2,285.85 1,81S.82 I,5￿). 2,4(X).co 2.269.22 2,169.22 TOTAL FUNDS 14,843.25 44620.57 59.463.82 Independent Ex•mlner's Report The accounts have been prepared under the cash ba51$ accounting principle which is appfopriate lor this entity. I have ￿arnined the recelpts and payrnents ac¢ount, to8ether wilh the balance sheet and record5 provided. In tny opinlon it shows a irue and fair view of the affairs of 2nd Starnford Town Scout Group as at 31 March 2025. Jayne Wheeler MAAT Glentor Accoyntiftg Services D•le: o

2nd Stamford Town Scout Group

Notes to the Accounts: 2024/25

Note
1 CAMPING ACTIVITIES
Chiller 2024
Stamcamp 2023
Stamcamp 2024
Stamcamp 2025
District Camp
Lincub 2023 *
Scouts Autumn camp 2024
Beaver Camp
Cub Camp
Scouts Day Hike & Autumn Camp		 Income
1,858.50
1,377.00
1,050.00
1,350.00
135.00
69.00
5,839.50		 Expenses
1,657.00
501.45
1,625.00
1,431.79
126.16
106.35
5,447.75		 Net (current year)
In/(Out)
0.00
201.50
-
875.55
(575.00)
(81.79)
-
8.84
(37.35)
-
-
391.75		 (433.00)
(36.16)
(705.00)
321.18
(42.23)
(190.93)
(45.88)
(1,132.02)
Previous year		 Net
In/(Out)
0.00
(231.50)
(36.16)
170.55
(575.00)
(81.79)
321.18
8.84
(79.58)
(190.93)
(45.88)
(740.27)

* Lincub included a refund from District

2
**3 **		 EXCITING ACTIVITIES
Whitewater
Toboganning
Rumble Live
Active Acre
Forest Facility
BASC Country Day
Chinese New Year (Scouts)
Metal Detecting
East of England Cub Event
Cub Christmas party
Sleepover
Rifles
Archery
Parkour
Paddle Boarding
Climbing at Forest Facility
Scuba Diving
FLOATS:
John Burrows (Cubs)
Jonathan Bull (Scouts)
Becky Birch (Squirrels)
Lisa Stevenson (Beavers)
Pauline Jones (QM)
Pegasus Scouts		 Income
78.75
393.00
390.00
280.00
115.00
80.00
350.00
36.00
-
-
-
-
-
-
-
-
-
1,722.75
card
card
card
card
card
cash		 Expenses
158.46
436.00
435.00
547.50
396.00
-
555.00
-
76.80
30.44
-
28.00
-
-
-
-
-
2,663.20
100.00
5.00
100.00
100.00
83.13
-
388.13		 Net
In/(Out)
(79.71)
(43.00)
(45.00)
(267.50)
(281.00)
80.00
(205.00)
36.00
(76.80)
(30.44)
-
(28.00)
-
-
-
-
-
(940.45)		 17.79
(124.99)
(250.00)
3.79
(73.00)
(80.00)
33.00
(153.25)
(102.04)
(175.77)
(904.47)
Previous year		 Net
In/(Out)
Section
(61.92) Scouts
(167.99)
Beavers /
Cubs /
Scouts
(295.00) Cubs
(267.50) Cubs
(281.00) Scouts
80.00
Cubs
(205.00) Scouts
36.00
Cubs
(76.80) Cubs
(30.44) Cubs
3.79
Beavers
(101.00) Scouts
(80.00) Scouts
33.00
Scouts
(153.25) Scouts
(102.04) Scouts
(175.77) Scouts
(1,844.92)

4 FUND RAISING inc New HQ

SKDC Lottery
Donations
Stamcamp Tuck Shop
Castle Bytham Event
Firework Support to Kiwanis
Easy Fund Raising
Car Boot
Raffle
Dog Show
Explorers Film Night
Quiz Night
SJS Gym event
Total		 General
Restricted
New HQ
362.00
166.70
1,815.82
-
333.96
-
649.80
-
1,537.50
93.10
-
41.00
-
1,953.00
-
550.00
-
130.00
-
1,882.00
-
428.70
621.80
-
9,321.78
0.00
-

Notes to the Accounts: 24/25 (continued)

==> picture [372 x 156] intentionally omitted <==

----- Start of picture text -----
5 HIRINGS Emp. Rd Drift Ave
Rifle Range 255.00 -
Hammocks 696.92 -
Parties 455.00 -
TOTAL 1,406.92 -
-
6 MAINTENANCE Emp. Rd Drift Ave Group
- - -
Buildings Maintenance
- - -
Fire Extinguishers
Signs 31.19 - -
Cleaning & cleaning materials 1,642.00 - -
Grounds Maintenance 117.00 - -
TOTAL 1,790.19 - -
-
----- End of picture text -----

**7 ** PROPERTY & INSURANCE COSTS
Emp. Rd
Group
Council Tax
374.62
-
Water
72.00
-
Electric
902.18
-
Insurance
975.74
94.00
TOTAL
2,324.54
94.00
-
502.65
1,864.32
420.73
610.94
330.00
Drift Ave
**8 ** Equipment
General
General Repairs
179.59
Camping Equipment
375.06
Safety Equipment
35.38
Camping Repairs
47.38
Equipment for Group Activities
333.90
Hammock Equipment
274.98
TOTAL
1,246.29
-
Restricted

Summary

The group has made a net loss of £7,232, mainly due to the additional spending for the new hut. Whilst fund raising towards the new hut exceeded £6,500, Expenses related to the new hut where £16,900 this year. This was expected and reported on in previous years reports, and is likely to continue to increase.

Taking out the fund raising specifically related to the new HQ, and the expenses, the group made a net increase of £10,440. The main contributors to this are an increase in membership fees, and lower spend on property maintenance and equipment.

I ncome

Membership fees were increased in the year to support the continued inflationary pressures felt by everyone. Membership numbers have remained similar and the Trustees still feel that this offers good value for money. The introduction of Squirrels added £1,000 to our income, but has also contributed to our expenses.

Gift Aid is a big revenue stream for us, worth £3,483, which is an increase over previous years however there are still some parents yet to complete the gift aid form on OSM. This allows us to reclaim 20% of the subs from HMRC and helps us to fund the activities provided for the young people. It doesn’t cost the parents any more money, but allows us to claim the additional revenue back. We would strongly encourage all parents to review OSM and complete the gift aid declaration form to support our club.

Expenses

The day to day running and maintenance of the huts cost £6,073 for the year, which is similar to previous years, but remains our biggest cost.

Expenditure on equipment is £1,246, which was mainly around replacing some camping equipment and repair costs.

Spend on badges and neckers has risen to £1,652.

Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs,plus fees circa £5,000.

The Group held reserves of approximately £59,500 against this at year end. This is above the level required for operating expenses. However this can be explained by:

The high level of reserves is to support the New Hut development, and so will likely increase in the next few years, before being spent on the New Hut. Restricted Funds includes the fund raising activities directly towards the New Hut. The Trustees have agreed to spend a high proportion of the Unrestricted Funds to support the New Hut development.

Investment Policy

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.

Deputy Treasurer

For a number of years now Ann Burrows has been helping out as deputy treasurer. Her role is incredibly valuable to the group, and to me personally. Ann has been a dedicated member of the team, and her diligence and care has been a huge asset to the group. So I wish to thank her for her continued support.

2nd Stamford (Town) Scout Group

5 Year Forecast

Inc Leaders
Members
Subs Monthly Price
ome
Subs
Gif Aid
Hiring
Charity events
Donatons
Fund Raising (net)
Actvites
Miscellaneous income
Internatonal Trips		 29/30
28/29
27/28
26/27
25/26
24/25
23/24
Budget
Budget
Budget
Budget
Budget
Actual
Actual
27
27
27
27
27
24
23
130
130
120
110
100
91
98
16.00
15.00
15.00
14.00
14.00
14.00
12.00
22,880
21,450
19,800
16,940
15,400
14,176
12,264
4,118
3,861
3,564
3,049
2,772
3,129
2,479
3,000
3,000
3,000
3,000
3,000
1,407
517
1,000
1,000
1,000
1,000
1,000
0
0
0
0
0
0
0
0
0
5,000
5,000
400,000
500,000
250,000
11,308
9,196
12,086
12,086
11,157
10,227
9,297
7,562
7,207
600
600
600
600
350,728
728
628
10
10
10
10
10
0
0
Exp
Total 48,695
47,007
439,131
534,826
632,207
38,309
32,290
Infaton
enditure
Membership fees
Actvites
Excitng Actvites
Weekly actvites
Construct New Hut
Equipment
Leaders Training / Uniform
Scout Shop (badges etc)
Charity
Council Tax
Water
Electricity
Gas
Rental Costs
Property Insurance
Property costs:
Buildings
Cleaning
Equipment
Grounds
Maintenance:
OnLine Scout Manager (OSM)
Subscriptons
AGM
Go cardless (Subs) fee
Sundry expenses
Internatonal Trips		 2%
2%
2%
2%
2%
2%
2%
11,674
11,445
10,358
9,308
8,296
7,402
6,716
10,586
10,586
9,657
8,727
7,797
7,054
6,246
10,000
10,000
10,000
10,000
10,000
2,663
2,886
666
666
615
564
512
877
870
Fun
0
25,000
500,000
800,000
200,000
16,989
0
3,746
3,246
2,746
2,246
1,746
1,246
199
50
50
50
50
50
0
0
2,360
2,360
2,178
1,997
1,815
1,652
1,022
1,000
1,000
1,000
1,000
1,000
457
15
187
184
180
827
811
795
746
754
739
725
711
697
683
72
1,360
1,334
1,308
1,282
1,257
1,232
1,496
16
1,736
1,702
1,669
1,636
1,604
1,572
1,384
4,038
3,959
3,881
4,456
4,369
4,283
3,713
482
472
463
454
445
0
428
1,732
1,698
1,665
1,632
1,600
1,642
1,501
3,789
3,714
3,641
3,570
3,500
31
3,256
325
318
312
306
300
117
368
6,327
6,203
6,081
5,962
5,845
1,790
5,553
180
180
180
180
180
180
200
0
0
0
0
0
0
0
499
499
499
500
500
0
141
1,049
1,006
929
815
741
929
542
250
250
250
250
250
40
115
0
0
0
0
0
0
0
Total 52,425
76,450
548,423
846,055
243,102
45,561
28,219
Net income/(loss) (3,730)
(29,443)
(109,293)
(311,229)
389,105
(7,252)
4,072
ds
Opening balance
Closing balance
Minimum Cash Requirement		 (1,231)
28,212
137,505
448,733
59,628
66,880
62,808
(4,962)
(1,231)
28,212
137,505
448,733
59,628
66,880
7,856
7,702
7,119
6,882
6,332
5,842
5,214

Appendix- Accounts 2nd Stamford To¥m Scout Grou Re￿1 5andPa nts Account forthe riod endin 31 Marth 2025 Incorne nditwe Subs CampinE Activities Exciting Activitie5 Weekly Actwities 14.17&1X) Membership Fees 5.839.50 Camping Attiwties 1.722.75 Excitin8Activities Weekly activities 1.406.92 Scout Shop Ibad8esetcl Property costs Maintenance Equipment 621.80 Fund Rai5ingc05t5 9.321.78 New HQ 727.59 Go cardless (￿b$) fees & taxes Online subscriptions Other Trainin I.364.￿} Hwjies and shirts 7,401.50 5,447.75 2,663.20 877.14 1,651.93 4,28Z.86 1.790.19 1.246.29 457.33 16,988.60 928.83 180.(K) 121 121 Property costs Gift 171 3.129.04 Fund Rèi5ing Fund R3i5ing New HQ Bank interest Orher 141 141 Sale of Hoodies and shirts 1,606. Excess of Expenses over Receipts 7.252.24 4S.561.62 4S.561.62 Funds Fund5 Totsl FurAIs Pwty Cash Fbats OSM Car IloyOB4nk Tor•lOpenin8 Balant Movmènt ifi theyea (kxln8b•l•ne• 582.53 20 7.920.58 7.920.58 6.912 67 14.910.67 14.9JO.67 41.99351 43.8M81 715 76 44620.5? 64716.L 59,463.B Fuhds Toi•l Fknats Pettycxh OSM Caro LW5 bank.5￿￿8%&¢cou￿ts ntub &p05rt5- 22123- doTr41ed io L¢nrt New HQErnw8ham Poad Expense5. 2V21 Few ktQErnwn8ham Ro•d E￿[%￿1$¢5. 22123 New HQÈmp+n8ham Poad EApense5. 24115 r4@w HQErnwn8harn Road- 19120 Nv* HQErnpiniham R03d. 2012 HQErnpn@ham Ro4d- Zll22 HQErhpinih•m Rts￿- 22123 AnatiOn for HQ- 23rA4 Iltyd5 banl- tyrrent ￿COUn1 2.4(X)t() 2.269.ZZ 269.22 TOTAL FLVXIS 1484315 59,¥3AI

Indepondeftt Ex•mkntrfs ReFtht The accounts h4ve been prepared Ihwh prnriple whlth o apryowk4tef0r1h￿ erytity. I ha￿e￿￿￿ed1he rÈtelpt$ 4nol payments acc￿￿r. io¢eiher wilh Ihe balan£e shtet aftd reco¥dsprovthl. In myownlofi rt sho￿4 True Indfair vw of Ihe affa1¢50f2nd Stamfoid T¢lwn S￿1 Groupa5at 31 March 2025. Jayne Whethr MAAT Glontoi AC￿uni1￿1 Str¥ic•s 2nd StarnfordTr•wn Scrrtrt Grou Noiesto the knunts.. 2024 Note I CAMPING AcTrvmES Chiller 2024 Stamcamp 2023 Stamcamp 2024 5tamcamp 2025 District Camp Lincub 2023 Scouts Autumn camp 2024 Beaver Camp Cub Carnp Scouts Oay Hike & Autumn Camp L858.50 L657.Lh) 1433.Cl)I 136.161 1705.ri)I 1231.501 136.161 170.55 1575.(M)I 181.791 321.18 L377.( L050.(K) 1.350.(X) 501.45 L625.(X) 1.431.79 875.55 1575.(M)I 181.791 321. 135.(X) 126.16 IC6.35 137.351 142.231 I1￿.93] 145.881 179.581 I￿.93) 145.881 5A39.50 5M7.75 391.75 11.132.OZI 1740.271 ' lincubincludedo refUndfroM￿str{ct 2 ExcmNfj AcnvmE5 IrKo Net Out 161.921 *¢uts Beaver5 1 Cub5 1 1167.991 Scouts 1295.(M)I Cubs 1267.501 Cubs 1281.(K)l knuts .LKI Cubs 1205.(K)I Scouts 36.LKI Cubs 176.801 Cub5 130.441 Cubs 3.79 Beaver5 IiOi.(M)I kouts 180.0)) Scouts 33.￿ kouts 1153.251 kouts 1102.tsll Scouts 1175.771 Whitewater ToboÉanning 78.75 15&46 179.711 17.79 393.C 39).(J) 280.(KI 115.11) 43&C 435.IK> 547.xl 39& I43.(￿> 145.IX)I 1267.501 1281.11)) 1124.991 1250.(M)I Rumble ￿Ve Active Acre Forest Facility BASC Country Day Chinese New Year ISc(xrt51 Metal Detecting East of England Cub Event Cub Christmas parry eepaver Rifies Arihery Parkrjur Paddle 6oardinE Clifflbing at Forest FKility scuba Dwiryg 3￿).￿￿1 36A s55.￿? 1205.11)) 3& 176.&Jl 130.441 2&1K> 128.(X)I 173.(M)I 33.IX) 1153.251 1102.041 1175.771 L722.75 l663UO 1940.451 IW.471 IIA44.921 3 FLOAT5: John Burrows (Cubs) Jonathan Bull Ikoutsl ecky 8irch Isquirrelsl Lisa Steven50n (Beaversl Pauline Jones IQMI Pe8asu5 s(￿15 card card card (ard card l(K).(K> I¢X).(K> I￿.￿) 83_13

4 FUND RAISING inc New Hq New HQ SYDC Lottery Denètions stamcampTuck Shop Castle Bytham Eveni Firewc>rkSupportto knwanis E35y Fund Raising Car BoDt Raffle Do8 Show Explorers Film Night Quiz Night SJS Gym event Total 362.0) 166.70 1,815.82 333_96 649. 1.537_Y) 93.10 41.(A) 1,953.rKJ S5￿ I3￿ 1,882.Lil 428.70 9.321.78 621. Notes to theArcounts..24 continued HIRINGS Rifle Range Hammocks Parties Emp. Rd 255.(Y) 696.92 455.IM) DrrFI Ave TOTAL I,4K￿.92 MAINTENANCE Emw Rd Diift A¥e Group Building5 Maintenance Fire Extinguishers ns 31.19 1.642.(A) 117.IXI 1,79). & cleanin rnateria15 Ground5 Maintenance TOTAL PROPERTY & INSUIiANCE COSTS DrrFt Ave 420.73 610.94 330.(M) 502.65 Group Council Tax Water Electnc Insuranc 374.62 72.IM) )2.18 975.74 TOTAL 2.3Z4.54 1.864.3Z Equipment General Rep8irs C3mping Equipment Safe Equipment Campin Repair5 Equipment for Group Activities Hammock Equipment TOTAL Restricted 179.59 375.C6 35.38 47.38 333. 274.98 I,Z46.29