2024-01-01-accounts

Trustees’ Annual Report for the period

From 1[st] January 2023 to 31[st] December 2023

Charity name: Tommy’s Close Recreation Ground

Charity registration number:522337

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Provision of a public ground for the resort and recreation of adults and for a playground for children and youth.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Provision and maintenance of a play area for young children, a multi use games area and open space for the pursuit of recreational activities. To support this provision the Trust undertakes fund raising which is largely focussed in the local community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Board of Trustees can confirm that they have had regard to the guidance issued on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Trust make no grants.
Policy on social investment including program related investment	Para 1.38	As above.
Contribution made by volunteers	Para 1.38	Use of volunteers is minimal to the activities of the Trust and relate solely to fund raising events.

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2023 saw the replacement of outdated and poor children’s play equipment with a new modern facility. In addition the Board had raised sufficient funds for not just a replacement programme but for the provision of a multi use games area facility targeted at the teenagers of the village. This provision gives the youth of the village an all year round facility where they are able to enjoy football and basketball.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As a result of the significant one-off investment in the new play areas the resources of the Trust were significantly depleted at the year end. This was a projected and anticipated position but the Board were away that this was a short term position pending the approval of a grant aid application. As a result a short term interest free loan was accepted from one of the Trustees to overcome a short term cash flow position. This loan was repaid in 2024.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trust holds reserves for cash flow purposes and has recently agreed (2024) a policy to aside funds to replace the play equipment at the end of its useful
Amount of reserves held	Para 1.22	~~life~~ Zero at the end of 2023
Reasons for holding zero reserves	Para 1.22	See above
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Trust undertake various fund raising activities including Xmas Fayre, village xmas cards and calendars, boot sales, community talks, summer bbq on an annual basis. In 2023 the Trust received a grant to support the replacement of the play equipment on site from the Army who have an operational facility in the village.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Not applicable.
A description of the principal risks facing the charity	Para 1.46	Key risks are associated with child injury whilst playing on the play equipment and fund raising not reaching the on-going maintenance costs of the Trust.
Other

Structure, Governance and Management

Description of charity’s
~~t~~ ~~t~~ Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed sealed on 29th July 1975
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association consisting of five competent persons.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Trustees must have an association with the village of Edith Weston and are appointed for a period of five years. The Chair of the Trust Board is appointed annually.
~~trustees~~

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	. Risk management procedures . Internal financial controls . Complaints handling . Serious incident reporting policy . Fund raising sharing agreement with two other charities located in village
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Trust operates all its business through the Board and has no sub committees. The Board does however work in partnership with two other charities in the village. The activities of these joint arrangements are reported through the Board.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Recreation Ground
Other name the charity uses	Tommy’s Close
Registered charity number	522337
Charity’s principal address	Westonia House, Rectory Lane Edith Weston, Oakham, LE15 8HE

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Pete Shepherd	Chair		~~(if any)~~
	Anne ~~Dld~~	Secretary
	~~onason~~ Chris Malyon	Treasurer	Role of Treasurer – 1stSeptember
	Helen Shepherd		Role of Treasurer until 1stSeptember
	Katherine ~~Dt~~		Appointed 15th ~~J~~
	~~urran~~ Les Allen		~~anuary~~

Corporate trustees – names of the directors at the date the report was approved

Director name None

Name of trustees holding title to property belonging to the charity

	Trustee name Dates acted if not for whole year None

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	None
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser None Name of chief executive or names of senior staff members (Optional ~~information)~~ N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Financial activity in the year was significantly higher than a ‘normal year’ as the Trust undertook a significant investment in the replacement of the Trust’s play equipment and in a new multi use games area.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Peter Shepherd

Chris Malyon

Date 16th October 2024

Table 1

			£	£
Receipts
	Donations			1319.01
	Fund Raising
		Xmas cards/Fayre	3967.34
		Car boot sales	1093.92
		Hog roast	806.86
		Other	488.38
				6356.5
	Easement			31.57
	Grant			47029.00
	Temporary Loan
				1000.00
Total Receipts for year				55736.08
Payments
	Playground redevelopment			93042.91
	Insurance			635.94
	Maintenance			202.18
	Just giving subscription/ card reader			130.80
Total payments for the year				94011.83
Defcit for the year				38275.75
Surplus brought forward				39372.51
Surplus carried forward				1096.76
Bank balance as at 31st December 2023				1096.76

1

Independent examiner’s report to the trustees of Tommy’s Close Recreation Ground Trust

I report to the trustees on my examination of the accounts of the Tommy’s Close Recreation Ground Trust (The Trust) for the year ended 30th December 2023.

Responsibilities and basis of the report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Graham Marshall

Address: 4 Teviot Road, Chandlers Ford, Eastleigh, SO53 4RE