## **Trustees’ Annual Report for the period**
**From 1[st] January 2023 to 31[st] December 2023**
**Charity name: Tommy’s Close Recreation Ground**
**Charity registration number:522337**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provision of a public ground for the**
**resort and recreation of adults and for a**
**playground for children and youth.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision and maintenance of a play**
**area for young children, a multi use**
**games area and open space for the**
**pursuit of recreational activities. To**
**support this provision the Trust**
**undertakes fund raising which is largely**
**focussed in the local community.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Board of Trustees can confirm that**
**they have had regard to the guidance**
**issued on public benefit.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The Trust make no grants.**|
|Policy on social investment
including program related
investment|Para 1.38|**As above.**|
|Contribution made by
volunteers|Para 1.38|**Use of volunteers is minimal to the**
**activities of the Trust and relate solely to**
**fund raising events.**|
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**2023 saw the replacement of outdated**
**and poor children’s play equipment with**
**a new modern facility. In addition the**
**Board had raised sufficient funds for not**
**just a replacement programme but for**
**the provision of a multi use games area**
**facility targeted at the teenagers of the**
**village. This provision gives the youth of**
**the village an all year round facility**
**where they are able to enjoy football and**
**basketball.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**As a result of the significant one-off**
**investment in the new play areas the**
**resources of the Trust were significantly**
**depleted at the year end. This was a**
**projected and anticipated position but**
**the Board were away that this was a**
**short term position pending the approval**
**of a grant aid application. As a result a**
**short term interest free loan was**
**accepted from one of the Trustees to**
**overcome a short term cash flow**
**position. This loan was repaid in 2024.**|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Trust holds reserves for cash flow**
**purposes and has recently agreed (2024)**
**a policy to aside funds to replace the**
**play equipment at the end of its useful**
|
|Amount of reserves held|Para 1.22|~~**life**~~
**Zero at the end of 2023**|
|Reasons for holding zero
reserves|Para 1.22|**See above**|
|Details of fund materially in
deficit|Para 1.24|**Not applicable**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**No concerns**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The Trust undertake various fund raising**
**activities including Xmas Fayre, village**
**xmas cards and calendars, boot sales,**
**community talks, summer bbq on an**
**annual basis. In 2023 the Trust received**
**a grant to support the replacement of the**
**play equipment on site from the Army**
**who have an operational facility in the**
**village.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**|
|A description of the principal
risks facing the charity|Para 1.46|**Key risks are associated with child injury**
**whilst playing on the play equipment and**
**fund raising not reaching the on-going**
**maintenance costs of the Trust.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
|||
|---|---|---|
|~~t~~
~~t~~
Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed sealed on 29th July 1975**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated association consisting**
**of five competent persons.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|**Trustees must have an association with**
**the village of Edith Weston and are**
**appointed for a period of five years. The**
**Chair of the Trust Board is appointed**
**annually.**|
|~~trustees~~|||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**. Risk management procedures**
**. Internal financial controls**
**. Complaints handling**
**. Serious incident reporting policy**
**. Fund raising sharing agreement with**
**two other charities located in village**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**The Trust operates all its business**
**through the Board and has no sub**
**committees. The Board does however**
**work in partnership with two other**
**charities in the village. The activities of**
**these joint arrangements are reported**
**through the Board.**|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Recreation Ground|
|---|---|
|Other name the charity uses|Tommy’s Close|
|Registered charity number|522337|
|Charity’s principal address|Westonia House, Rectory Lane
Edith Weston,
Oakham,
LE15 8HE|
|||
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
|
|---|---|---|---|---|
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Pete Shepherd|Chair||~~**(if any)**~~|
||Anne
~~Dld~~|Secretary|||
||~~onason~~
Chris Malyon|Treasurer|Role of Treasurer –
1stSeptember||
||Helen
Shepherd||Role of Treasurer
until 1stSeptember||
||Katherine
~~Dt~~||Appointed 15th
~~J~~||
||~~urran~~
Les Allen||~~anuary~~||
||||||
||||||
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Corporate trustees – names of the directors at the date the report was approved
**Director name None**
Name of trustees holding title to property belonging to the charity
||**Trustee name**
**Dates acted if not for whole year**
**None**|
|---|---|
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|None|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|None|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of Name Address adviser None Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Financial activity in the year was significantly higher than a ‘normal year’ as the Trust undertook a significant investment in the replacement of the Trust’s play equipment and in a new multi use games area.**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Peter Shepherd
Chris Malyon
**Date** 16th October 2024
Table 1
||||**£**|**£**|
|---|---|---|---|---|
||||||
|**Receipts**|||||
||Donations|||1319.01|
||Fund Raising||||
|||Xmas cards/Fayre|3967.34||
|||Car boot sales|1093.92||
|||Hog roast|806.86||
|||Other|488.38||
|||||6356.5|
||||||
||Easement|||31.57|
||Grant|||47029.00|
||Temporary Loan||||
|||||1000.00|
|**Total Receipts for year**||||55736.08|
||||||
|**Payments**|||||
||Playground
redevelopment|||93042.91|
||Insurance|||635.94|
||Maintenance|||202.18|
||Just giving subscription/
card reader|||130.80|
|**Total payments for the**
**year**||||94011.83|
||||||
|**Defcit for the year**||||38275.75|
||||||
|**Surplus brought**
**forward**||||39372.51|
||||||
|**Surplus carried forward**||||1096.76|
||||||
||||||
|**Bank balance as at 31st**
**December 2023**||||1096.76|
1
Independent examiner’s report to the trustees of Tommy’s Close Recreation Ground Trust
I report to the trustees on my examination of the accounts of the Tommy’s Close Recreation Ground Trust (The Trust) for the year ended 30th December 2023.
## Responsibilities and basis of the report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
## Name: Graham Marshall
Address: 4 Teviot Road, Chandlers Ford, Eastleigh, SO53 4RE