2025-03-31-accounts

HARVEY HADDEN STADIUM TRUST Annual Report for the year ended 31 March 2025 Registered Charity number 522271

CONTENTS Pagè Report ofthe Trustees for the year ended 31st March 2025 Objectives and Activities for the Public Benefit 4-5 Achievements and Perfomiancé Financial Review Plans for Future Periods Plan of Harvey Hadden 9-10 Structure, Governance and Managemenl 11-12 Reference and Adminislrative Information 13-14 The Financial Statements 15-17 Notes to the Financial Statements 18 Independent Examiners Report

REPORT OF THE TRUSTEE FOR THE YEAR ENDED 31ST MARCH 2025 The trustees present their annual report and financial statements of the charity for the year ended 31 st March 2025. The financial statements have been prepared in accordance with Ihe accounting policies set out in note 1 to the accounts and comply with the charity's trust deed. the Charities Act 2011 and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014. OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT Harvey Hadden Sladium Trust is a Charity of which the Council is sole trustee and is responsible for the general control and managemenl of the charity. These responsibilities are delegated to the Trusts and Charities Committee by full Council. The Trusts and Charities Committee give their time freely and receive no remuneration or other financial benefits. Under Ihe court order there is a requirement for °the Corporation. now Nottingham Cty Council - to maintain the sladium built with those funds, "under the name of Hatvey Hadden Stadium in good order and condition in perpetuity for the purposes of public recreation.. Objective The primary objective of the charity is lo provide public sports and recreation for the people of the City of Nottingham forever. To achieve this, a programme of ongoing maintenance ofthe ground and related infrastructure is completed each year. This ensures the provision of well maintained, good quality public recreation facilities. The Trustee confirms thal il has referred to the Charily Commission guidance on public benefit when reviewing the aims and objectives and when setting plans for the future. There are fees charged and booking arrangements in place for the use of the athletic track and sports facilities.

ACHIEVEMENTS AND PERFORMANCE Harvey Hadden Stadium vms built in the late 1950,8 with money left in a trust by the lale Harvey Hadden. The stadium originally had 8 479m cycling velodrome and a seven lane synthetic athletics track. With easy access for both disabled and able-bodied customers and only a couple of miles from the M1 motorway the stadium is a well used and popular venue. Particl ation Summa During 2024125 Harvey Hadden Stadium was used by athletic clubs and various schools offering good range of quality activities throughout the year. which has included track. high jump, long jump. discus, javelin. shot put, winter and summer prtch facilities for football. 40 events have been hosted at the Harvey Hadden Stadium in which we received various feedback for these staling they were happy with the facilities and support provided to ensure their event ran smoothly. Club Use During 2024125 the Harvey Hadden Stadium has mainly been used by Notts Athletic Club and Absolute Tri Club for weekly training. Nolts Athletic Club is a well-established athletics club based at the stadium running adult and junior sessions. They Irain five evenings per week, Saturday morning, and some Sunday mornings. Absolute Tri Club train with their junior membèrs on Wednesday evenings. Bilborough Town Football Club also use the stadium for League matches, approximalely 25 games per year. School Use Local schools made a considerable amount of bookings in 2024125 for sports days, sport-training activities like running, high jump, long jump. relay etc. GCSE moderation sessions and varsities. Many schools return yearly. Events The lotal number of event number this year has been 31 {including 21 schools sports days) with over 300 club training sessions.

Perforniance Report (April 2024 - March 2025} Objective Action Outcome Community Access New key holder agreements have been completed to comply wilh the new Safely Certificate requirements. All documents are up to date and in pla￿ to support the Health and Safely Certificate for the Regulated Stand Improved access for all Well Maintained We have 2 site based gardeners presence lo ensure the Stadium and Park are well maintained at all times Safe, well presented Help to gain trust and relationships with our customers, Key Holders and our Local Community. Completed and signed off the new Safety Certificate Improvements to the sealing in the Stadium has been carried out and row I seats are now numbered to comply with legislation. These are upgraded as and when needed. New emergency lighting fitted along with fire evacuation plans for events Annual site safety inspections are carried out Colleagues have worked towards NVQ Safety Steward level 2 certification and we now have 4-Irained colleagues in place. We also have a Regulatory Compliance Officer overseeing the Health and Safety procedureslregulations elc. within the Stadium. Track and field equipment has been renewed where required Safety Advisory Group {SAG} is well established. Regular meetings are in place and all group members, work together to ensure everything is in place to comply with the General Safely Certificate for the Regulated Sland at Harvey Hadden Stadium which include the Safety of Sports Grounds Act 1975 and the Fire Safety of Places of S orts Act 1987. Processes in place for invoicing and ensuring all monies are collected in relation to hire fees Sustainability Financial More financially sustainable and value for money trust accounts Annual review carried out of fees and charges across the service, including the stadium

FINANCIAL REVIEW The Council provides grant monies to finance the annual operaling deficit of Ihe trust. In 2024125 this amounted to £91,235 {2023124 £117,100) which is a decrease of £25,865 compared to Ihe previous financial year. This grant supports the key objectives of the Trusl. This includes a provision for accrued grant income in relation to the independent examiner5. fee of £1,575 (2023124 £1,500) All transactions relating lo Harvey Hadden are subject to the same financial regulations and procedures as those relating to land and property held by the Council. Since May 2011 the Trusts and Charities Committee has replaced the Executive Board for the purpose of approving transactions. Policy on Reserves The Council is a key partner in delivering the objeclives of the Trust and has shown a Gontinued commilmenl to meet any net expenditure in the year. It is therefore not felt appropriate for the Trust to hold reserves. Risk Management The Haprfey Hadd8n Stadium Trust adopts the Council's risk management policy as appropriate. The following statement best sums up the purpose of risk management.. 'To ensu￿ that the Council is not risk averse and takes or faces risks knowingly and managgs them appropriat91y." The TNstee is committed to a programme of risk management to protect the charity's assets. A risk register is held which identifies the keys risks and the measures in place lo mitigate such risks. Procedures are also in place to ensure that appropriate advice and support is provided to Trusts and Charilies Committee as and when required. Insurances Harvey Hadden Stadium is covered by the Council's insurance policy. The Council pays the premium.

Plans for Future Periods (April 2024 4llarch 2025) Objective Action Timetable for Delivery Outsome Sport, Recreation & Events Continue to support a wide range of sporting events for clubs and organisations Ongoing Improved physical aclivily and health and wellbeing Community Access Continue to replace outdoor equipment as needed lo ensure we retain the events in the future Ongoing Improved access for all Implement pavilion improvements in partnership with Bilborough Town Foolball Club. Including a new licence agreement for the pavilions use. Ongoing Well Maintained Review vehicle I car parking arrangements on sile lo minimise damage and integrity of the site Annual site safety inspection lo be carried out Ongoing Safe. well presenled and park users have more pride and ownership Ongoing Continue to have a site based gardeners presence to ensure the Stadium and Park are well maintained al all limes Ongoing Implement track repairs and improvements in partnership with Nolts Alhlelic Club ongoing Feasibilily of switching floodlighting lamps to LED'S. Ongoing ower usage estimates inimal savings compared o capital cost. Energy team an only part fund. Shortfall fca More financially sustainable and value for money trust accounts Suslainability Financial Annual review offees and charges lo be carried out in lime for January 2025 January 2025

PLAN OF H Y HADDEN -.ji Tlle: Il#v•y H•Jdw St•thxn 011￿7￿ Ptryty R•co d• 1..1.750

STRUCTURE GOVERNANCE AND MANAGEMENT On 18th July 1955 the court made a scheme and order for an athletics stadium lo be erected oul of the bequest of HaNey Hadden. Under the terms of the scheme Nottingham Cily Council was slated to be the owner of Bilborough Park and used ils slatutory powers to set aside part of the land for use as a stadium. Construction of the stadium began in 1955 with completion in 1960161. The entire legacy of Harvey Hadden funded part of the cost of construction. Therefore il follows that Ihe land on which the stadium is built is subject lo the Councils obligation to make it available for the use of the sladium charity. Under the court order there is a requirement for 'the Corporation. now Nottingham City Council - to maintain the stadium built with those funds. °under the name of Harvey Hadden Stadium in good order and condition in perpetuity for the purposes of public recrealion.. Objectives of Charity.. To ensure the provision of public sport and recreation. for the people of the Cily of Nottingham and visitors lo the city forever. In order lo achieve this, a programme of on-going grounds maintenance and related infraslructure improvements are completed each year. This ensures that the sport and recreation provision is well mainlained and provides good quality public recreation facilities. Trustee's selection methods Nottingham City Council (NCC) elected members are the sole Trustees. NCC has elected members who are elected on a 4 year cycle. The following table details the councillors I trustees for the financial year 1 April 2024 to 31 March 2025 and also includes any post year Iruslee movements.. Councillor Adele Wllliams Councillor Llnda Woodin Countillor ￿ Matsiko Councillor Maria loannou Councillor Andrew Rule Councillor Maria Watson Councillor Angela Kandola Couneillor Anwar Khan Councillor Matt Shannon Couneillor Michael Edwards Councilltsr Audra Wynter Councillor Audrey Dinnall Coullcillor Carole Mcculloch Councillor Michael Sava Councillor Nick Rèsne Councillor Nadia Farhat Councillor Ctteryl BarnaTd Councillor Corall Jenkins Councillor Naim Saqab Salim Councillor Nayab Patel Councillor Neghat Khan Councillor Patience Uloma Ifediora Councillor David Mellen Councillor Devontay Okure Couneillor Ethan Radford Councillor Pav105 Kotsonis Councillor Eunice Regan Councillor Faith Gakanje-Ajala Councillor Farzanna Mahmood Councillor 5a1 Ahmad Councillor 5ajid Mohammed Couficillor Salma Mumtaz CouncilloT Fozia Muba5har Councillor Sam Harri5 Councillor Geor8ia Power Councillor Graham Chapman Councillor Gul Kha Councillor Sam Lux Councillor Samina Riaz Councillor Samuel Gardiner Councillor Hayley Spain Councillor Helen Kalsi Councillor Sana Nasir Councillor Sarita-marie Rehman-wall

10 Councillor Imran lalil Councillor Shuguftah Quddoos CouncSlloT Ja Ha es Councillor Steve Battlemuch Councillor Kevin Clarke Councillor Sulcan Mahmood Countillor Zafran Khan Councillor Kirsiyjones Councillor Kirsty L Jtsnes Councillor le51ie Ayoola CouncilloT Liaqat Ali Trusts and Charities Committee Members Councillors are appointed to membership of Ihe Trusts and Charities Committee by full Council to fulfil the Council's responsibilities as Trustees. The Constitution allows that where in-year changes are required to memberships, either at the request of the relevanl political group or because a member has resigned or ceased lo be eligible for membership, the Corporate Director of Finance and Resources has the authority to action those changes subject to polilical balance being preserved where applicable and lo the changes made being reported lo Ihe next meeting of Council. Details of membership will be updated and published on the Council's website on an ongoing basis. The following is the currenl list of the Trusts and Charities Committee appointed members who approve the Annual Report and financial statements for the financial year 1 April 2024 10 31 March 2025: Councillor Zafrdn Nawan Khan (Chairl Councillor Salma Mumtaz (Vice Chair} Councillor Andrew Rule Councillor Steve Battlemuch Councillor Fananna Mahmood Councillor Sarita-marie Rehman-wall Councillor Anwar Khan Councillor Sana Nasir Councillor Fozia Mubashar Induction and training of Trusts and Charities Committee Following appointment, Councillors are introduced to their new role and given a number of publications from the Charity Commission. These include guidance on charities and a document issued specific for members of Local Authorities titled 'Councillors Guide: to a council's role as charity trustee,. This ensures that new Coun¢illors' are aware of the scope of their responsibilities under the Charities Act.

REFERENCE AND ADMINISTRATIVE INFORMATION Name and Address of Charity Harvey Hadden Stadium Trust, Nottingham Nottingham City Council Loxley House Station Street Nottingham NG2 3NG Governing Document Creation of trust by high court order dated 18th July 1955. Charity Type SeNice provider Main Activity Provision of sports stadium Charity Commission Registered Number 522271 Name and Address of Sole Trustee Nottingham Cily Council Organisational Structure of the Charity Harvey Hadden Stadium Trust, Nottingham is a charity of which Nottingham City Council is a sole trustee. Recommendations on the managemenl ofthe charity are delegated to the Trusls and Charities Committee. All transactions relating to Harvey Hadden Stadium are subject to the same financial regulations as those relating to Council activity. Day to Day Management Director of Resident se1vi￿S Mary Lester Nottingham City Council Loxley House Station Street Nottingham NG2 3NG Name & Address Of Independent Examiners RWB CA Limited Northgale House North Gate New Basford Nottingham NG7 7BQ Name & Address Of Bankers Lloyds Bank Birmingham OSC Ariel House 2138 Coveniry Road Sheldon B26 3JW Providers of Professional Advice Nottingham City Council Officers

12 RESPONSIBILITIES OF THE TRUSTEE The Charity Commission has introduced a new framework for arxounting for charities to meet the need for public accountability for the resources held by charities. It is a combination of legislation and best practice. The legal requirements are contained in the Charilies Act 2011 which came into effect on 14 March 2012. The accounting and reporting requirements are complemenled by a revised Slatements of Recommended Practice.. Accounting by Charilies {Ihe Charities SORP) issued in 2005. The Trustee is required- to make arrangemenls for the proper administration of the charity's financial affairs: to prepare the annual report and financial statements for each financial year lo presenl a true and fair view of the charity's state of affairs as at the end of the financial year and of its incoming resources and its application for resources in Ihal year. In preparing these slatements the trustee has ensured.. suitable a¢counting policies have been selected and applied consistently., judgements and estimates have been made that were reasonable and prudent., Ihe relevant legal requirements and recommended practices have been followed., they are prepared on the basis that Ihe Harvey Hadden Sladium is a going concern. The Trustee is responsible for ensuring that proper accounling records are kept which are up to date and for maintaining a satisfactory syslem of control over the charity's accounts and transactions. The Trustee is also responsible for ensuring that arrangemenls are made lo safeguard Ihe assels of the charity and reasonable sleps are taken for the prevention and detection of fraud and other irregularities. The Trustee musl take any steps thal they ought to have taken in order lo make Ihemselves aware of any relevant independent examination information and to establish that the charty's independent examiners are aware of any such information. As far as the Trustee is aware there is no relevant independent examination information about which the HaNey Hadden Stadium independent examiners are unaware. ADOPTION OF THE ANNUAL REPORT AND FINANCIAL STATEMENTS Approved by the Trusts and Charities Committee and signed on behalf of Nottingham City Council by-. 26.02.26 Date: Stuart Fair, Corporate Director of Finance and Resources 02.03.26 Date.. Councillor Zafran Khan (Chair) Signed for the Trustee

THE FINANCIAL STATEMENTS The financial slalements include comparative figures for the previous year and consist of the following.. Statement of Financial Activities is a single accounting statement with the objective of showing all incoming resources expended by the charity in the year., Balance Sheet setting out the assels, liabilities and funds of the charity,. Notes to the Financial Statements explaining the accounting policies adopted and explanations of informalion contained in the financial statements. The financial stalemenls have been prepared in accordance with statutory requirements and the Statement of Recommended Praclice.. Accounting and Reporting by Charities (revised 2005). ststernent of Financial Activities For year ending 31 March 2025 Unrestrlcted Funds 2024125 Unrestricted Funds 2023124 NOTE Incoming Resources Incoming Resources from Charitable Activities Grant from Local Authority Total Incoming Resources

t1¢4 46,723 91.235 137,958 43,163 117,100 160,263 Resources Expended Charitable Aclivilies Other Expenditure Total Resources Expended 136,383 1.575 137 958 158,763 1,500 160 263 Net Incoming I (Outgoing) Resources Fund balances brought forward as at 1 April Fund balances carried foplvard as at 31 March

14 Balance Sheet As at 31ma￿h 2025 2024125 2023124 NOTE Fixed Assets Tangible Assets.. Freehold Land & Buildings Total Fixed Assets Current Assets: Cash l Bank Grants receivable Liabilitles: Credrtors.. amounts falling due within one year Receipts in Advance Accruals Net Current Assets 3.075 1,500 3,075 1.500 Net Assets Represented by: Funds Unrestricted Funds

15 NOTES TO THE FINANCIAL STATEMENTS 1. ACCOUNTING POLICIES General Principles The Annual Report summarises the Harvey Hadden Stadium transactions for 2024125 financial year together with its financial position al 31 March 2025. This section explains the accounting policies applied in producing the Annual Report for the Harvey Hadden Stadium Trust. Accounling policies are the principles, bases. conventions and rules by which transactions are recognised. measured and presented in the accounts. Basis of preparation and assessment of going concem The Annual Report has been prepared in accordance with Statement of Recommended Practice.. Accounting and Reporting preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and Charities Act 2011 . The accounts have been prepared in accordance with the historic Cost basis of accounting except for fixed assets which have been included at notional amount. Compliance with the Charities SORP and the adoption of accounting standards and principles issued or adopted by the Accounting Standards Board ensure5 that Ihe accounts show 'a true and fair vie of transactions during the year and the financial position of the Harvey Hadden Stadium Trust at the year end. The trustee consider that th8re are no material un¢ertainties about the Trust's abilty to continue as going concern. The trust constilules a public benefit entity as defined by FRS102. Incoming Resources Income receipts are accrued and accounted for in the period to which they relate. Income received in advance is recognised as a liability on the balance sheet wilhin creditors. Income from Nottingham City Council funds the net expenditure of the Harvey Hadden Stadium Trust for the benefit of the citizens of Nottingham. Resources Expended All expenditure is accrued and accounted for in the period during which they are consumed or received. Accruals have been made for all material sums unpaid at the year end for goods or services received orwork completed. Payments made in advance are recognised as an asset on the balance sheetwithin debtors. Charitable Activities These costs mainly relate to premises expenses, which includes day to day maintenance, grounds maintenance and patrol. Governance Costs Governance costs. including the adminislralion of the trust are directly funded by the Council, and these costs are not shown in the trust accounls.

16 Fixed Assets Freehold land and buildin The valuation of assels is a notional value that rèflects the Irusts perpetual covenant for general public access to and use of the stadium. As a notional value is used, depreciation and impairment reviews are not applicable. Accruals of Expenditure and Income The accounts of the Harvey Hadden Stadium Trusl are maintained on an accruals basis. This means that sums due to or from the HaNey Hadden Stadium Trust during the year are included whether or not the cash has actually been received or paid in the year. ere income and expenditure has been recognised but cash has not been received or paid, a debtor or creditor for the relevant amount is recorded in the balance sheet. Cash received or paid and not yet recognised as income or expenditure is shown as a credilof (receipt in advance) or debtor (payment in advance) in the balance sheet and the statement of financial activities adjusted accordingly. Where it is doubtful Ihat a debt will be settled, the balance of debtors is wrilten down and a charge made to the statement of financial activities for the income that might not be collected. This bad debt provision is offset against the debtor balance on the balance sheel. In many case5 Ihe value to be entered in respect of accrued transactions will be certain. In others. this value has to be e5timaled and reference is then made lo past transactions and trends in order to determine the likely value. Cash This is represented by cash at bank which is held within the Council's bank account on behalf of the Harvey Hadden Stadium Trust charity and cash in hand. Funds of the Charity Unrèstricted fund A fund held on charitable trust for a purpose within the charty's objectives. The fund is equivalent lo the notional value of the freehold land and buildings. 2. TAX STATUS HaNey Hadden Stadium is a regislered charity and is therefore exempt from income lax on income falling within S505 ICTA 1988. The Council is Ihe sole trustee of the Harvey Hadden Stadium Trust and, in accordanoe with VAT noti￿ 749, is entilled lo recover VAT incurred on the expenditure of the Harvey Hadden Stadium Trust under section 33 of the VAT Act 1994. 3. LAND AND BUILDING 2025 2024 Freehold land and buildings

1. Debtors 2025 2024 Accrued grant income 3,075 1,500
2. Creditors 2025 2024 Accruals 3,075 1.500
3. ANALYSIS OF SOFA: INCOME AND EXPENDITURE 2024125 2023124 Income Customer & Client Re￿1 Total Income Expenditure Premises Supplies & Services Support Services Third Party Paymenls Governance Costs Total Ex enditure Net Deficit before Grant Is 46,723 43.163 39,889 8,138 88.356 31,647 10,295 108,753 8,068 1,500 160,263 117,100 1.575 137,958 91,235 Council Granl NET INCOME 91,235 117 100 I EXPENDITURE
4. Analysis of governance Gosts 2025 2024 Independent examiners, fees 1,575 1,500

5. FUNDS Balance 0110412024 Incoming Resources Resources Balance Expended 0110312025 Unrestrlcted funds General 137,958 137.958 Total funds 137,958 137,958

6. TRANSACTIONS WITH RELATED PARTIES The Council is the sole trustee of the Harvey Hadden Stadium Trust and any transactions between these two parties must be disclosed in accordance with the Charity SORP. The Council gave a grant of £89,659.82 to the Harvey Hadden Stadium in 2024125, which funded the net expenditure of the charity. A further grant accrual of £1,575 has been included within the total income to reflect the increased grant provision in relation to fee accrual of Independent examiners cost. Other transartions between the charity and NCC are in respect of the day-to-day operations of the charity. The Council charged the charity £88,356.3612023124 £107,241.48) in respect of grounds maintenance which is included in Resource5 Expended- Charitable Activities, within the Statement of Financial Activities. Individual councillors of NCC did not receive any benefits from the Harvey Hadden Stadium Trust.

19 Independent Examiner's report to the Trustees of the Harvey Hadden Stadium Trust I report to the Iruslees on my examination of the accounts of Harvey Hadden Stadium Trust for the year ended 31 March 2025. Responslblllties and basis of report As the Charity Iru51ees of Harvey Hadden Stadium Trust you are responsible for the preparation of the accounts in accordance with the requir9ments of the Charities Act 2011 I'lhe ACYI. I report in respect of my examination of the Harvey Hadden Stadium Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 1451Sllbl of the Act. Ind•pondent examlner's statement I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting reeords were not kept in respect of Harvey Hadden Stadium Trust as required by section 130 of the Act., or 2. the aceounls do not accord with those records.. or 3. the accounts do not Comply with the accounting requirements ¢onceming the forni and eonlent of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and faif view, which is not a matter ffinsidered as part of an independent examination. I have no concern5 and have come across no other matters in cgnneclion with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. Nicholas William Bonnello FCA RWB CA Limited Northgale House North Gate New Basford Nollingham NG7 78Q 0210312026