LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED ST 31 MARCH 2025 Charity Number 522240
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31ST MARCH 2025 CONTENTS Page Members of the board and professional advisers Trustee's annual report Receipts and payments account Income & Outgoing Funds from Grants & Donations
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMIThEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS Registered Charity Name Charity Number Holding Trustees Lowdham Village Hall and Playing Fields Committee 522240 Paul Harrison (Chairman) Derek Brickell (Vice Chair) Alison Glazebrook Caroline Kew Stephen Platt Michael Poyzer Denise Whit Management Committee & Trustees Mrs A Parkinson (Chairman) Mr R Bowler (Treasurer) Mrs J Hoare (Booking Clerk) Mrs B Palmer {W.l.) Mr G Burton (Horticultural Society) Mrs B Beales (Baha'l group) Mr M Gittins (Pantomine Group) Mrs L Neale (Local History Society) Mrs A Glazebrook (Lowdham Parish Council) Bankers Barclays Bank plc Nottingham
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE TRUSTEE'S ANNUAL REPORT YEAR ENDED 31ST MARCH 2025 The trustee has pleasure in presenting the report and the unaudited Annual report and accounts of the trust for the year ended 31st March 2025 TRUSTEE The name of the Trust is "The Trustees Lowdham Village Hall and Playing Fields Committee" The Trust's governing document is dated 15th April 1946 The power to appoint further Trustees is vested in the Trust The Charity is administered by a management committee who are the trustees of the Charity, Lowdham Parish Council being the Holding Trustee for the land and buildings. Various organisations based in Lowdham Village, as stipulated in the governing document, each have a right to appoint one member to the management committee. INTRODUCTION The trustee has adopted the provision of the Statement of Recommended Practice {SORP) ' Accounting and Reporting by Charities ' issued in October 2000 in preparing the annual report and financial ststements of the charity. OBJECTIVES The objective of the Trust is to administer the Village Hall and Playing Fields as efficiently as possible for the benefit of the residents of Lowdham and its immediate vicinity . In furtheran of these objectives the Trust shall Elect a committee annually Elect a management team from the committee at the AGM The management committee shall be provided with minutes of meetings and monthly accounts. Ensure the hall, pavilion and playing fields are cleaned and kept in good order. Contract cleaners are engaged in the cleaning duties.
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE TRUSTEE'S ANNUAL REPORT I continLsedl ST YEAR ENDED 31 MARCH 2025 GOVERNANCE The rules for the running of the charity are laid down in the goveming docurnent. This document states that "the general management and control of Ihe Trusl premises and arrangements for their use shall be vested in a Committee of Management. INCOME GENERATION Income for the use of the charity is mainly generated through the letting of the Village Hall and Playing Fields. Any expenditure incurrod by the L¢)wdham Village Hall Committee and others during the year to enhance the facilities of the Trust are treated as a donation within the Trust income INVESTMENT POLICY The Governing documents states that 'all paymènts in r8SPeCt of th6 use of th8 Trust Premises and all donations for the benefit shall be paid into the Trust Account. All moneys standing to the Credit of the said account shall be applied as the Committee shall decide in" meeting the running costs of the premises. RESERVES POLICY The Trustee has established a policy whereby the unr8Strlded funds not committed should be invested in interest bearing bank accounts until required by the charity. The Trustee ensures that enough funds are held in resenfe to be able to continue the present level of activity for 8 period of one year, in the event of other sources Ceasing and to be able to pay all liabilities arising in the event of the charity ceasing to 6XlSt. RISK REVIEW The management committee has conducted its own review of the major risks to which the charity is exposed 8nd systems have been established to mitigate those risks. The situation is constantly being monitored by the Trustees. FUTURE STRATEGY The charity plans continuing the activities as outlined above in the forthcoming years subject to satisfactory funding arrangements. THE TRUSTEE Lowdham Village Hall and Playing Fields Committee Signed on behalf of the Trustees Mrs A Parkinson (Chairman) Approved by the trustee on
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LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 31st MARCH 2025 EveryDay Bank Account INCOMING RESOURCES Year 2023124 Year 2024125 Income from charitable trading activities Lettings {1) Music Giggs, Festivals & Fairs (7) Preschool (3) Football Pitch Hire {5) Bottle Bank (9) Cricket Club (2) Flooding(4) 200 Clubl10) Other(Gas Refund, PC,Transferred Money) Total Income {A) EXPENDITURE RESOURCES 12503.50 1826.65 9028.00 20.00 1128.31 585.00 0.00 444.00 6137.26 £31,672.72 11363.67 5169.00 10510.00 515.00 1036.16 145.50 0.00 537.00 6277.79 £35,554.12 Expenditure from charitable trading activities Gas & Electric (Hall){3,5) Electric (Pavilion) (111 Cleaning (20,8) Water Plus (10,9) Newark & Sherwood (Waste Services) (13) Building Insurance (27) PRS & PPL Musc (25) Cleaning Materials (2,22) Contract Waste (2) General Maintenance & Repair Costs {15,16,20c,23.32.33,38,40) (18,21,28,36,41,43,45,14) Pavilion Cesspit Clean (29) Fire Cylinder Testing {17) Booking Clerk (19) General Expenses (20c,20b,19a,) Playpark Inspection (Monthly) (1) 200 Club (35) Planning Drawings{41) Testing (7) Tranfered Money Money Returned to Customers (42) 8roardband (30) RCAN {31) Total Expenditure (B) Banked Funds 5939.52 353.34 4542.88 1276.07 1392.04 2573.51 0.00 1133.50 1021.98 5989.71 4489.03 394.50 3574.19 2092.34 1486.16 3149.69 88.40 1482.77 1179.30 6585.68 0.00 222.24 3597.31 3050.67 78.00 195.00 245.40 4662.69 1005.05 0.00 68.80 622.39 345.00 1465.00 125.00 380.63 114.00 £34,291.59 1st April 2023 1st April 2024 3856.68 1237.79 3856.68 1237.79 £1.237.81 3230.00 (A+C-B) A+C-B Year 202312024 Year 2024/2025 21.15 0.00 2000,00 94.50 702.06 114.00 33561.91 Monies Banked from - 1st April 2022 Total (C) Total For Year 2022123 (A+C+E-D-BI
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