LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED ST 31 MARCH 2024 Charity Number 522240
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31ST MARCH 2024 CONTENTS Page Members of the board and professional advisers Trustee's annual report Receipts and payments account Income & Outgoing Funds from Grants & Donations
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS Registered Charity Name Charity Number Lowdham Village Hall and Playing Fields Committee 522240 Holding Trustees Paul Harrison (Chairman) Derek Brickell (Vice Chair) Alison Glazebrook Caroline Kew Stephen Platt Michael Poyzer Denise Whit Management Committee & Trustees Mrs A Parkinson (Chairman) Mr R Bowler (Treasurer) Mrs J Hoare (Booking Clerk) Mrs B Palmer (W.1.) Mr G Burton (Horticultural Society) Mrs B Beales (Baha'l group) Mr M Gittins (Pantomine Group) Mrs L Neale (Local History Society) Mrs A Glazebrook (Lowdham Parish Council) Bankers Barclays Bank plc Nottingham
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE TRUSTEE'S ANNUAL REPORT YEAR ENDED 31ST MARCH 2024 The trustee has pleasure in presenting the report and the unaudited Annual report and accounts of the trust for the year ended 31 St March 2024 TRUSTEE The name of the Trust is "The Trustees Lowdham Village Hall and Playing Fields Committee" The Trust's governing document is dated 15th April 1946 The power to appoint further Trustees is vested in the Trust The Charity is administered by a management committee who are the trustees of the Charity, Lowdham Parish Council being the Holding Trustee for the land and buildings. Various organisations based in Lowdham Village, as stipulated in the governing document, each have a right to appoint one member to the management committee. INTRODUCTION The trustee has adopted the provision of the Statement of Recommended Practice (SORP) ' Accounting and Reporting by Charities ' issued in October 2000 in preparing the annual report and financial statements of the charity. OBJECTIVES The objective of the Trust is to administer the Village Hall and Playing Fields as efficiently as possible for the benefit of the residents of Lowdham and its immediate vicinity . In furtherance of these objectives the Trust shall Elect a committee annually Elect a management team from the committee at the AGM The management committee shall be provided with minutes of meetings and monthly accounts. Ensure the hall, pavilion and playing fields are cleaned and kept in good order. Contract cleaners are engaged in the cleaning duties.
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE TRUSTEE'S ANNUAL REPORT {Gont inuedl YEAR ENDED 31ST MARCH 2024 GOVERNANCE The rules for the running of Ihe charily are laid down in the governing document. This document states Ihat"Ihe general management and control of the Trust premises and arrangements for their use shall be vested in a Committee of Management. INCOME GENERATION Income for the use of the charity is mainly generated through the letting of the Village Hall and Playing Fields. Any expenditure incurred by the Lowdham Willage Hall Committee and others during the year lo enhance the facilities of the Trust are treated as a donation within the Trust income INVESTMENT POLICY Th8 Governing documents states that °all paym8nts in r8sped of the use of the Twst Premises and all donations for the benefit shall be paid into the Trust Account. All moneys standing lo the credit of the said account shall be applied as the Committee shall decide in. meeting the running costs of the premises. RESERVES POLICY The Trustee has established a policy whereby the unrestricted fijnds not commilled should be invested in interest bearing bank accounts until required by the charity. The Trustee ensures that enough funds are held in reSee to be able to continue the present level of acliviiy for a period of one year, in the event of other sources ceasing and to be able to pay all liabilities arising in the event of the charity ceasing to exist. RISK REVIEW The management committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to mitigate those risks. The siluation is constantly being monitored by the Trustees. FUTURE STRATEGY The charity plans continuing the activities as outlined above in the forthcoming years subject to satisfactory funding arrangements. THE TRUSTEE Lowdham Village Hall and Playing Fields Committee Signed on behalf of the Trustees Mrs A Parkinson (Chairman) Approved by the trustee on 22JLk12¢
LOWDHAM VILLAGE HALL & PLAYING FIELDS COMMITTEE RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDING 31st MARCH 2024 EveryDay Bank Account INCOMING RESOURCES Year 2022123 Year 2023/24 Income from charitable trading activities Lettings (1) Music Giggs, Festivals & Fairs (7) Preschool (3> Football Pitch Hire (5> Bottle Bank (9) Cricket Club {2) Flooding{4) 200 Clubl10> Other(Gas Refund,PC,Transferred Money) Total Income (A) EXPENDITURE RESOURCES 9888.81 9023.00 8536.00 0.00 1219.10 900.00 2770.00 105.00 191.18 £32,633.09 12S03.50 1826.65 9028.00 20.00 1128.31 585.00 0.00 444.00 6137.26 £31,672.72 Expenditure from charitable trading activities Gas & Electric (Hall)(3,5) Electric (Pavilion} {11) Cleaning {20,20al Severn Trent Water110,9} Newark & Sherwood (Waste Services) (13) Building Insurance127) PRS & PPL Musc (25} Cleaning Materials (2,22) Contract Waste {2} General Maintenance & Repair Costs (4,15,16,20c,23,29.32.33) (18,21,28,36,41,43,44,45) Pavilion Cesspit Clean (15) Fire Cylinder Testing {17) Booking Clerk (19) General Expenses {38,20b,19a,) Playpark Inspection (Monthly) (11 200 Club {35) Planning Drawingsl41) Testing {7) Tranfered Money Money Returned to Customers Broardband RCAN Total Expenditure (B) Banked Funds 4622.36 370.26 4130.68 819.69 1299.48 2180.73 175.18 1241.21 1061.04 5756.78 5939.52 353.34 4542.88 1276.07 1392.04 2573.51 0.00 1133.50 1021.98 5989.71 0.00 162.24 3243.74 3491.46 0.00 222.24 3597.31 3050.67 78.00 68.80 72.8 0.00 0.00 0.00 0.00 97.32 114.00 £28,838.97 01 April 2022 5237.56 5237.56 £9,031.68 (A+C-B) Year 2022123 622.39 345.00 1465.00 125.00 380.63 114.00 £34,291.59 1st April 2023 3856.68 3856.68 £1,237.81 (A+C-BI Year 202312024 Monies Banked from - 1st April 2022 Total (C) Total For Year 2022123 (A+C+E-D-BI
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