BENTINCK MINERS WELFARE TRUST REGISTERED CHARITY NUMBER 522233 ANNUAL REPORT AND ACCOUNTS YEAR ENDED 31 DECEIABER 2020
BENTINCK MINERS WELFARE TRUST ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 INDEX PAGE No. 1a-1c 1d Annual Report Independent Examiners Report Legal and administrative statement of Financial Ath'vrti85 Balance Sheet Notes to the Accounts 4-6
Bentlnd( Miners. WelfareTn R•port of the trusteosfor the yea ended 3tst l)ecember 2020 TheTrustees present thelr report tLwherwlth the finandal statements ofthe drIty for the year ended 31st Dècember 2020. The financial statements have been prepared In accordance with the accounti8 policies set out In Note I to the accounts which can befound commendrvdon page 4. The Trustèès who have served the tharlty durlr the year were.. Mr. K. CrLbmpton Mr. D. Whitton Mr J Taylor Mr D V Bonnert FCA Mr S Dun¢ombe (Appoirrted 251h September 20181 Mr Duncombe has indScated that he wishes to resi8n as a Trustee but thls has not yet been formali5ed Strurtur• 8ov•rnan ¢ons¢ftullon •nd rnlnavrt The charlty15 governed by a Scheme dated 21 June 2005 and was reglstered wh the Charlty CommSsslon on 13 June 1963 under the number 522233. The objects of the charity are to provide a weaOfi ground ar Instituts for the benefit of the inhabitants of the area In and around Klrkby In Ashfield partlcularfy Ibut not exduslvelyl those who were members of th• mlnln8 community. No malor changes have occurred In the actlvltle5 in the year under revlew ard none arè envlsaged In the near future. The Scheme Deed does not contaln any specffic mndon nor provlde for any restrirted Investment powers. The trustees have referred to the 8uldance contained In the CharTty Commissionsgeneral guidance on publlc beneflt when revlewin8 the aims and objectlves and In plannlng our fre activities. In partlcular the trustees consider how planned attivities will cOntribe to aims and objectlves they have set. Obl•ctlv8s and artl¥llle4 There has been no change In the maln objects of the tharlty as set out in the previous paragraph. The Trustee'5 contlnLbe to provide institute and reLYeatlon ground facllltles tg the l¢xal community In Klrkby.In-A5hfield. The Covld 19 Pandemlc has serk•usly afferted the the artp4rtses of the Charlty durin8thls year. The building has been forced to close for long periods whith has severely restricted the soclal and communlty artivlties. The recreation ground ha5 had restrlttlons In Fts use durinB the year forjunlor football teams, The èducational support orÈanlsat5on ha5 continue to use the premlses but this is no longer a section of the Charity. The entertainment section has Oft been able to perform its dlS for a short tlme. The ch3rlty facilities are available in normal cIrcumstanS to pro¥lde benefits to all members of the general publlc who are able to attend those facilities. The trustees are member5 of the £ommunlty who providetheir 5erNi¢es on a voluntary l>asls. A number of people have volunteered to help dufin8 th15 diffKuIt year and any extra volunteers wlll always be welcome. The trustees have devolved certain of the dayto d•y running of the charity to a Committee of Manaeement wlth whom they meet regularty.
nancial Revlew The Charity posted an operational surplus forthe year of £4768 afterdepreaation and UdIn8 all the sections. This shows an expected deuease compared to the weceding year where a profft of £7378 was made. Each years result has been affected by the continuing repair work that theTfUStees have undertaken. This year the fire escape which had suffered 5e¥ere strudural problerns wa5 replaced at a cost of £27545. Thi5 15 induded as an asset in the Balance Sheet and the cost of this will be written down over a number of yeais. Quarrydale United Football Club continue to hire the facilities en3blin8 ¥3ri0usjunior football teams to enjoy the game in a safe environment. Potytea(h continue to rent the former Playschool a8. The telephone mast is operated by several w0Ver$ and the contTact these will be avaialable for renewal in December 2021. TheTrustees are pleased in a difficult yearwrth the perfornianceof the tharrty bLrt in previou5 year5 they reported that they were very concerned about the charity's related tradirvJ company. Followin8 a major review of its activities in 2010 the company embarked upon a series of measures desi8ned to produce an operating surplus and to provide intemal control of (ash proceduie5. This has been a very challen8irvd year with the club closed for long pelods. Grants from the Goverment and Ashfield Dlstsict Councll have enabled the dub to show a surplus. The companyls showln8 a pretax profftforthe year of £25738 compared to last tlmes profft of £17%. The Soclal Club has been closed for somè tlme due to Government Instnxtlons and In these clrcumstances no perrnanent appointment has been rnade to the positlon of aub Steward. The prospectlve appolntee has octupled the stewards accommodatlon under a tenants agreementwhlch may need to be termlnated. The Commlttee would always concentratethelr efforts on promotbrrfand Increasi the dubs tradin8 artivitles but thls has been severely affected by the long perl¢)ds of cbsure of the building due to the Coronavirus Pandemlc. The Charity and the Soctsl aub have continued to improvethe faalities at the welfare in è v3rletyof ways. The welfare bulldlng is 5aflty In need ol major repairs but eath year small but Steady progress Is made. TheTruslees have dealt wlth the most urgent property repalr& The dO$u of the tlIdIng has enabkd several volunteers to finish manv of thè outstandln8 internal repairs such as paintifi8 and deratOr. The Trustees wlll contlnue to concentrate on Improvln8 the Inslde of the bulldlng Indudlng the upstslrs concert room and kltchens whkh have prevlously provlded a steady source of Income from a varietyof famlly functlons. The Company has once agaln made a modest reductlon to the debt that exLsts between the ¢ompany and the charlty lon whlch the charfty Is char8ln8 Interestl. The Company contlnues to trade Isubhert to the contbnued support Qf the charltyl and desplte tontlnuln8 pressures from the economk cOndlOn$ In the local aa It Is planned that the indebtednes5 will be 8i¥en the utmost prlorltyand this will be deared as soon as possible. Investmènt Pdlcy The charity doe5 not have an Investment pollcy as such the Trnste•s have iaken the sensible approach and have placed the bulk of the charfty's Ilquld assets In interest bearin8 bank accounts. This means that a certain though small amount of Income 1$ gènerated in the forni of Interest and thatthe funds are adi•V#113blè should they be requlred. R•sèrv•s Pollcv It Is the poll¢y of the trustees to malntsln Testricted funds whlth are the free reserv•s of the charity at a lèvel to provide sufficient funds to cover antldpated admlnlstratlon aThl support ¢osts. Rlsk Mai)wm•nl The trustees are aware of the operational and financial risks whith the charityface5 and wularfy review those rlsks In order to mtugate any impact thry may have on the dMrity. Pa8elb
ststement of trustees, responslbllltles The trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable lèw and the appropriate Financial Rep)rting Standard. The law appllcable to charittes in England and Wales requires the tr(tee$ to Prepare financbal statements for each financlal year which give a true and falr vkw of charty and of the incomin8 resources and application of resources of the charity forthat period, financial attivltles durlng the year and of its financial position at the end of the year. In preparing financial statements the trustees are required to.. - select suf(able accounting policies and then appty them consi5tently- - observethe methods and principles in the Charit$ SORP: make judgements and estimates thal a reasonable and pwdent; - state whether applicable accountin8 stsndards have been followed. subject to any materlal departures disclosed and explained in the financlal statements: prèpare the financial statements on the going contem basis unless It bs Inapproprlate to presume that the ¢harlty wlll contlnue In operatn. The trustees are responslble for keeplng accountlng records that dlsclose wrth reasonable accuracy at any tlme the financial posltlon of the charity and enable them to ensure that the flnanclal statements comply wtth the Charitles Aa 2011. the Charity (Acwunts Reports) Regulations 28 and the scheme deed. They are a150 responSIb for safeguarding the assets of the charity and hence fortaklng reasonable steps forthe preventlon and detectlon fraud and other irregutarities. Independent examlner A resolutlon will be put to the next Trustees Meetin8 that S C Hudson F C A Chartered Accountant, contlnue as Independent Examlrnerfor the ensulng year. SIBned on behaw of the Trustees Mr K Crumpton Chalrman of the Trust 21st Aprll 2021 Page1c
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES BENTINCK MINERS. WELFARE TRUST I report on the accounts of Benb'nd( Miners, Welfrdre (RegisleraJ Chanty Number 5222331 for the year endJ 31 DeGember 2020 which are set out on pages 2 to 6. ibilitles of T The charity's trustees are responsible for the pparth"on of the accounts. The charitys truste8s consider that an audrt is not required for this year under section 144 of the Charthes Ad 2011 (the Chanlw Ad) and that an Independent examinats.on is needed. It 1$ my responsibilty to= examine the accounts under SectK 145 of Ihe ChantEs kt to follow the prctedures laid down in the general rA"rect)ns given by the Charity Commis6ion {undor section 14515llbll of the Charit Act and to state whether parbcukr matters have c(Mne to my attentjon. I flnd• •nd•nt Ex•mln•rfs Statement My examination Nfds carried out in accordan with general Directions given by the Chanty CommissKn. An examination in¢ludes a review of the a¢¢ounbng records kept by the charity and a comparison of tha account$ presented wth those records. It also includes consideratson of any unusual items or di$closures in the accounts, and seeking explanabon$ from you as trustees conceming any such matters. The prc¢edures undertaken do not provide all Ihe evKlence that would be required in an audit. and consequently no opinion 15 given as to whether the acts)unt8 pre8ent a Iruo and faiff view and the report is limited to th08e matters set out in the ststement bel(hV. Indo nd•nt Ex mlne In connectlon with my examination. no matter has ¢ome to my attention.. 11) whiGh glves me reasonable causé to belwo Ihat in any matsrial re8Prt th• T•quirements.' to keep accntsng records in accordarKe wrth sectN)n 130 of the Charits ACL and to prepare accounts aco)rd with the acGounb'ng records and comply the acwunting requirements of the Charibes Act have not been met". or 12) to which, in my opinion, attentson should be drawn in order to enab a proFW understanding of the arxounts lo reached. .2021 g c HUDSON FCA 24 Wesffield Close Brampton Chesterfield Derbyshire S40 3RS
BENTINCK MINERS WELFARE TRUST LEGAL AND ADMINISTRATIVE DEfAILS YEAR ENDING 31 DECEMBER 2020 CHARITY No: 522233 TRUSTEES: K. Crumpton {Chaiman) D. V. 8onnert FCA S G Dunrx)mbe {reswJnwJ J. Tayhjr D. Whrtton ADDRESS.. Sutton Rood rkby in Ashfield Notts'nghamshire NG17 8GS ACCOUNTANT S.C.Hudson FCA Chartered Accountant 24 Weslfield Close. Brampton, Chestotheld. Derbyshire BANKERS HSBC 1 Lrning Street Mansfield SOLICITORS Clayton, Mott and Lawton Market Chambers Market Place Sutton In Ashfiekl Noth"nghamshire NG17 1AQ Page le
BENTINCK MINERS IVELFARE TRUST STATEMENT OF FINANCIAL AcTlEs FOR THE YEAR ENDED 31 DECEMBER 2020 2019 Opa.0nal Ii¢wK Inc(vme from I Membarship subp1klS Inter95t Other Income Grants received Total In¢LMning r••ouvc•• 7.SOO 26,317 920 796 7.208 7,375 SO,116 26.714 3.149 10 39.083 Dlr•ct ch•rit•bh •xp•ndltuM: In•tltute •upport ¢08ts Ratss an¢J water S•rvle• ch8rg8l¥har• olo¥arhead c(4ts1 Insuranc Repairs, maintenan, d•¥Mng and urwJry Hoating and fvJhling Deprgcaalion 4.133 10.744 3.892 6,079 1,973 3.352 3.284 10,744 3.804 12.435 701 681 30,1n 31,849 Dlr•ct chrlt•bl• •xwrnlltyro: B•nofi¢l•ry grnnts Alts and Ent•rtalnm•nl Other dono¥on8 2.144 9.177 9.177 40,820 Totsl dlv•¢t eharltabl• •xp•ndknr• 32,317 Manag•mint and •(knlnl•tr•llon Wages Letting f$ L*gal fees Independent Examinallon 1.000 812 648 50 Totsl R•gour¢M •xp•nd•d 34,3115 42.738 NET RE30URCES ARI8114Q IN YEAR 7,378
8ENTINCK MINERS WELFARE TRUST BALANCE SHEET AS AT 31 DECEMBER 2020 Nots8 2020 2020 2019 2019 Flx¢d Aosets Fraehold Property Equipment FiMluM• And Filling• 152.544 226 29 488 182.258 152,544 302 168,065 Curr•nt A88et• D?btors and prepayments Due from Benlinck Miners WeKare S(oal Club Ltd Cash at bank and in hand 855 46.618 93.937 141.210 1.7S6 53,155 1C6,239 161,150 Current Uabllltl•s Creditors N•t Currnnt A•••ts 139.641 159.C68 Lo•n• . CISWO NET ASSETS AT 31•t DECEMBER 2020 321.899 317.131 ACCUMULATED FUNDS Ba18nce as at 1st January 2020 Net re8ource8 arising in the year ACCUMULATED FUNDS AS AT 31•t DECEMBER 2020 317,131 4,766 321,899 309,753 31Y 131 Approv6d bythe Tru$tee8 On ...... ........ Mr. IQ CruTnpton Trustee Page 3
BENTINCK MINERS WELFARE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTE 7 INCOME FROM LAND 2020 2019 Hall rent Fi81d rent Polyteach buAding rent Compensation payment-sevem Trent Mobile Phone mast Totsl 3,895 4,600 5.450 8,098 4,600 5,850 7.769 26,714 7,769 NOTE 8 INTEREST 2020 2019 Bank interest Loan Interest- 8enkn.nck Miners Wellarn Scheme Social Club Limited Tol*l 630 796 NOTE 9 GRANT8 AND OTHeR INCOME 201 Pool Bingo (Entertalnment Commrttee) Other income Total 92 2.073 4,478 2,534 7,208 3,149 NOTE 10 GRANTS 2020 2019 Nottinghamshire Miners Welfare Tntst Fund P•3e 6
BENTINCK MINERS WELFARE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEIABER 2020 NOTE 3 BENTINCK MINERS WELFARE SCHEME SOCIAL CLUB uMrrED 2020 2019 Amount du6 46.618 53,155 The amount due from Bentinck Miners Welfare Scheme S(to1 Club knmrted carnes interest payable by the limrted company to the ¢hanty. The company at the year end is Unab to repay this debt. The 0nts are prepared on the basis that the gxnpany continues to trade and that over the course of several years th8 debt is repaKI. NOTE 4 DEBTORS AND PREPAYMENTS 2020 2019 Prepayments Hall rentals due Mast arrears 155 1.756 1,756 NOTE 5 CASH AT BANK AND IN HAND 2020 2019 Current Account HSBC Community Savings, HSBC Entertalnment Commlttee 7.883 85.321 733 25,339 80.240 660 Total ¢a•h at Bank aDd In Hand 93.937 106,239 NOTE 6 CREDITORS AND LOANS 2020 2019 Sundry crfyjitors and wuals VAT payable 1.492 1.639 445 Totsl Cr•dltorn 2,084 Page 5
BENTINCK MINERS WELFARE TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 NOTE 1 ACCOUNTING POUCIES (al Ba818 ol Aceounttng The Financial Statements are prepared urKler the historical cost convention. {bl Taxatlon The Ch8rity 18 reg8rded as a seCtn 1 charity of the Recreation81 Charitses Act 1958. In 2000 the whole ol its taxable activths (bar and related Irorne) transferred lo sopar8lely established trading company called Bentsnck Miners Weffare soal Club Limited. The remaining charty has no in¢( 1kgb to Cofporatlon tax other than that covered by charitable exemptions. Ic) Tanglbh Flx•d A•••t• and O•pr•clatlon Standard AGGounting Pra¢ti¢e requiw that provision be rne for the depreciation of fixed assels having a finrte usefvl lrfe. H¢)vKver. the Trustees are of the oplnion that the re8u81 value 81 the end of the estimated useful life of the freehold prop8ty r6 not likety lo be materially drflerenl from ¢osl. This 1$ because the Trustee8 poliw 18 lo maintain the freehokl propety in such wftdltn that their value is not diminished by the passage of bme. Thewfore any etemenl of depreciation 18 o)n8Klered to be immaterial and no proVtsn m8d8. Depreciation h88 been charg&J on a redudng balance b88Wd against equipment and fixtur88 and fitting8 al the rate of 25% and 10% resp•ct1. NOTE 2 FIXED ASSET8 Fixtures & Ttknl Prroerty Equipment Flttings Balanco as at 1 January 2020 Additions Deletions Depreciation chaTg8d Net Book Value carrlad forward at 31 DorAmber 2020 152,544 5.219 158,C65 27,545 27.545 -76 226 4.276 29,488 182,258 152.544 Page 4